School Conference 20210504

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School Conference 20-21/05/04
Managing Research Data and Records
Sue Childs Research Fellow, IMRI and Julie
McLeod Senior Lecturer, ICS
http//online.northumbria.ac.uk/faculties/art/info
rmation_studies/imri/rarea/rm/rm_primary_res_data.
htm
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School Conference 20-21/05/04
Contents

• Context
• Methodology
• Findings
• Conclusions

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School Conference 20-21/05/04
Context

• Funded by JISC - Joint Information Systems
  Committee
• May to October 2003
• JISC's records lifecycle study
• research function
• retention
• electronic records
• Research records
• research process
• outcomes or products
• management of the process
• primary and analysed research data

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School Conference 20-21/05/04
Methodology (1)

• Case study within the School of Informatics
• Range of disciplines
• Computing
• Maths
• BIS
• ICS
• Spectrum of research activities
• nature / type of research
• methodology
• currency
• duration
• management requirements
• size
• Staffing
• funding source

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School Conference 20-21/05/04
Methodology (2)

• Interviews
• Researchers, managers, support, IT
• Who, Why, What, When, How, Where, With Whom
• Advisory Panel
• 1st - informed project activities, set
  institutional context
• 2nd - discuss findings, agree and prioritise
  solutions
• Reflect on our own project
• Our own records management decisions
• Personal diaries

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School Conference 20-21/05/04
Findings (1)

• Issues
• Confidentiality
• Digital records
• Joining up
• Primary research data
• Resources
• Retention management
• Re-use / re-purposing
• Roles / responsibilities
• Security
• Sharing / use
• Systems
• Processes and procedures
• IT systems

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School Conference 20-21/05/04
Findings (2)

• Solutions
• Guidelines, standards, policy
• Training
• Systems
• Resources

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School Conference 20-21/05/04
Conclusions

• Implementation framework
• Principles
• Risk management
• Champion
• Institutional strategies / policies
• Records management
• Digital preservation
• Records centre(s) / archive(s)
• Virtual records centre
• Virtual archive
• JISC lifecycle study
• Useful
• Explanatory notes

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School Conference 20-21/05/04
The Problem

• The Problem - Primary Research Data
• Retention and re-use - basis of scientific
  research
• Data protection
• Practicalities of storage - range of media

• The Solution - Semi-analysed / analysed research
  data
• Anonymous
• Standard software packages
• Reduce the storage requirements

How much do we really need to keep for posterity?