Microsoft Office 2003 Illustrated Brief

1
Microsoft Office 2003- Illustrated Brief
Getting

• Started with Windows XP

2
Objectives

• Start Windows and view the desktop
• Use the mouse
• Start a program
• Move and resize windows
• Use menus, keyboard shortcuts, and toolbars

3
Objectives

• Use dialog boxes
• Use scroll bars
• Use Windows Help and Support Center
• Close a program and shut down Windows

4
Unit Introduction

• Microsoft Windows is an operating system that
  controls
• The operation of computer
• The display of information on your screen
• Programs you run on your computer
• Windows helps you save and organize the results
  of your work as files
• Files are electronic collections of data, each
  with its own unique filename

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Unit Introduction (cont.)

• Windows also coordinates the flow of information
  among the programs, printers, storage devices,
  and other components, of your computer system, as
  well as among other computers on a network
• Icons in Windows are small pictures that are
  meaningful symbols of the items they represent
• You will also use rectangular-shaped work areas,
  known as windows

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Starting Windows and Viewing the Desktop

• The desktop is where you can organize all the
  information and tools you need to accomplish your
  computer tasks
• On the desktop, you can access, store, share and
  explore information on a computer, a network, or
  on the Internet
• When you start Windows for the first time, the
  default settings are used, which are preset by
  the operating system

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Starting Windows and Viewing the Desktop (cont.)

• Turn on your computer and monitor
• Windows automatically starts and displays the
  desktop, or a logon screen where you must enter a
  password, then press Enter

Icon
Desktop background
Taskbar
Start button
Quick Launch toolbar
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Starting Windows and Viewing the Desktop (cont.)

• Elements of a typical Windows desktop

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Accessing the Internet from the Desktop

• Windows XP provides a seamless connection between
  the desktop and the Internet with Internet
  Explorer (IE)
• IE is an example of a browser, a program designed
  to access the World Wide Web (aka the Web, or
  WWW)
• You can access IE from the Start menu, or by
  clicking its icon on the desktop or on the Quick
  Launch toolbar
• You can use it to access Web pages and to place
  Web content on the desktop

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Using the Mouse

• A mouse is a handheld input or pointing device
  that you use to interact with your computer
• Input, or pointing, devices come in many shapes
  and sizes

Mouse with left and right buttons
Intellimouse
Trackpoint
Touchpad
Trackball
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Using the Mouse (cont.)
Right mouse button

• A typical mouse has two buttons, although yours
  may differ
• Left button used to select text or click icons
• Right button used to open a shortcut menu

Left mouse button
Selected icon
Pointer positioned over icon
Shortcut menu
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Using the Mouse (cont.)

• A mouse pointer is a small symbol that indicates
  the pointers relative position on the desktop
• To move the mouse pointer, locate it on the
  desktop, then move the mouse to reposition the
  mouse pointer where you want it
• Basic mouse pointer shapes include

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Using the Mouse (cont.)

• Basic mouse techniques include

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Starting a Program

• Clicking the Start button on the taskbar opens
  the Start menu, which lists submenus for a
  variety of tasks

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Starting a Program (cont.)
Submenu
Arrow indicates submenu

• Windows XP comes with several built-in programs
  called accessories, such as WordPad
• To Start WordPad
• Click the Start button on the taskbar
• Point to All Programs
• Point to Accessories
• Click WordPad

Click to open WordPad
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Customizing the Start Menu

• You can change the way the Start menu looks and
  behaves, including making it have the look and
  feel of previous Windows versions (called Windows
  Classic)
• To customize the Start menu
• Click the Start button on the taskbar, then click
  Control Panel
• In the Control Panel, click switch to Classic
  View if necessary, then double-click the Taskbar
  and Start Menu icon

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Moving and Resizing Windows

• You can open more than one window or program at a
  time
• You can identify a window by the title bar, which
  shows the program and filename if applicable
• Each window has a border that you can use to
  resize it and buttons to maximize or minimize it
• The desktop can get cluttered, so you need to
  organize it by resizing or moving windows

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Moving and Resizing Windows (cont.)

• To resize a window using buttons, click the
  appropriate button in the upper-right corner of
  the window. To make it
• An icon on the taskbar, click the Minimize button
  
• Fill the screen, click the Maximize button
• Return to its previous size, click the Restore
  button
• Closed, click the Close button

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Moving and Resizing Windows (cont.)

• To move a window, position the mouse pointer over
  the title bar, click the left mouse button, then
  drag the window to the new location
• To resize a window using the mouse
• Position the pointer over an edge or a corner of
  the window until the pointer becomes a
  double-sided arrow
• Click the left mouse button, then drag in the
  direction you want to resize the window

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More About Sizing Windows

• Some programs contain two sets of sizing buttons
• To see the contents of more than one window at a
  time, open the desired windows, right-click a
  blank area on the taskbar, then click one of the
  tiling options

The bottom set controls the window for the file
with which you are working
The top set controls the program window
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Using Menus, Keyboard Shortcuts, and Toolbars

• A menu is a list of commands that you use to
  accomplish certain tasks
• A check mark or bullet mark indicates that a
  feature is enabled
• To disable a checked feature, click the command
  again
• To disable a bulleted feature, select another
  command
• Typical menu items include

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Using Menus, Keyboard Shortcuts, and Toolbars
(cont.)

• A keyboard shortcut lets you press a button or
  combination of buttons to perform a task or
  navigate through a menu or dialog box
• For example, press CtrlC to copy selected
  text in a document
• On a menu, keyboard navigation indicators,
  underlined letters in a command name, can be used
  instead of the mouse to select items
• For example, press AltV to open the View
  menu, then press T to open the Toolbars submenu

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Using Menus, Keyboard Shortcuts, and Toolbars
(cont.)

• A toolbar is a set of buttons usually positioned
  below the menu bar
• When you position the pointer over a button, a
  ScreenTip often appears displaying the button
  name
• Toolbar buttons offer a method for executing menu
  commands instead of clicking the menu and then
  the menu command, you click the button for the
  command

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Using Dialog Boxes

• A dialog box is a window that opens when you
  choose a menu command that needs more information
  before the program can carry out the command you
  selected
• Dialog boxes
• Open in other situations as well, such as when
  you open a program in the Control Panel
• May contain tabs at the top that separate options
  into related categories
• Can be closed by clicking OK to accept all of
  your changes, or by clicking Cancel so that the
  original settings remain intact

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Using Dialog Boxes (cont.)

• A sample dialog box

Check box
Tab
Spin box
Command button
Option button
Text box
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Using Dialog Boxes (cont.)

• Typical items in a dialog box

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Using Scroll Bars

• Scroll bars are vertical and horizontal bars that
  that you click and drag so you can view the
  additional contents of a window

Up scroll arrow
Horizontal scroll bar
Vertical scroll box
Down scroll arrow
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Using Scroll Bars (cont.)

• You can use scroll bars to

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Using Windows Help and Support Center

• The Help and Support center provides guidance on
  many Windows features, including detailed steps
  for completing procedures, definitions of terms,
  lists of related topics, and search capabilities
• Help and Support is like a book stored on your
  computer, with a table of contents and an index
  to make finding information easier
• You can access context-sensitive help, which is
  help specifically related to the task you are
  doing

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Using Windows Help and Support Center (cont.)

• To use Help and Support
• Click the Start button on the taskbar, then click
  Help and Support
• The Help and Support Center window opens
• In the Search text box, type the search criteria,
  then press Enter

Search text box
Links for popular topics
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Using Windows Help and Support Center (cont.)

• To use Help and Support (cont.)
• A search pane opens, displaying results from the
  search in three areas Suggested Topics,
  Full-text Search Matches Microsoft Knowledge
  Base
• Click a topic help information for this topic
  appears in the right pane

Right pane displays help on the topic you select
Search results
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Using Windows Help and Support Center (cont.)

• Click the buttons on the Help toolbar to
• Navigate back and forth between Help topics you
  have visited
• Add a topic to the Favorites list so you can
  return to it later

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Other Forms of Help

• To get help on a specific Windows program
• Click Help on the programs menu bar
• OR
• Click the Help button in the upper-right corner
  of a dialog box, then click the mouse pointer on
  the item for which you need additional help

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Closing a Program and Shutting Down Windows

• When you are finished working on your computer,
  you need to make sure you shut it down properly
• Shutting down the computer properly prevents loss
  of data and problems restarting Windows
• Shutting down involves several steps
• Saving and closing all open files
• Closing all open windows and programs
• Shutting down Windows
• Turning off the computer

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Closing a Program and Shutting Down Windows
(cont.)

• To close a program
• Click the Close button in the upper-right corner
  of the window
• OR
• Click File on the menu bar, then click Close or
  Exit

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Closing a Program and Shutting Down Windows
(cont.)

• To shut down the computer
• Click the Start button on the taskbar, then click
  Turn Off Computer
• In the Turn Off Computer dialog box, click Turn
  Off to exit Windows and shut down your computer
• If you see the message Its now safe to turn off
  your computer, turn off the computer and the
  monitor

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Closing a Program and Shutting Down Windows
(cont.)

• Turn off options

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The Log Off Command

• Logging off is used when you want to change users
  quickly
• You can choose to switch users, which logs off
  the current user and allows another user to log
  on or simply log off
• Windows shuts down partially
• When a new user logs on by clicking a user name
  and entering a password, Windows restarts and the
  desktop appears as usual