Monitoring and evaluation

1
Monitoring and evaluation

• The new framework
• Evaluation Office

2
Why change M E framework?

• To enable COs to monitor progress in achieving
  results- systematically
• To support a strong and coherent system of
  learning and performance measurement
• To facilitate reporting results annually in the
  ROAR
• Integrate lessons learned into management
  decisions and future programming

3
Main simplification

• Several reports abolished
• country review, terminal report, tripartite
  meeting report, mandatory project evaluation,
  project evaluation sheet...
• Reduced duplication
• all tools aligned with SRF/ROAR
• coherent country system of assessment
• ME tools more flexible (format, timing)

4
Key principles for ME

• Focus on progress towards results
• Analysis of regular reports from Project
  Management
• Regular visits by programme manager to validate
  progress
• Participation of stakeholders
• Use of indicators/measurement
• Active learning using evaluation results
• Active planning, conduct, use of evaluations

5
Whats new?

• Now
• Principles
• Focus Results
• Evaluate outcomes
• Work with partners
• Strategic planning

• Then
• Procedures
• Focus Implementation
• Evaluate Projects
• UNDP monitoring
• Detailed process steps

6
Monitoring
7
Evaluation in Viet Nam

• The mandatory project evaluations meant 35
  evaluations in Viet Nam over the last 5 years.
• Project evaluations no longer mandatory, they are
  voluntary
• CO will evaluate a limited number of outcomes per
  CCF cycle (for Viet Nam, 6)
• For Viet Nam 2001-2005 CCF, 4 outcome evaluations
  mandatory to plan
• Track evaluation recommendations and actions
  based on findings - and learn from them to
  improve programming

8
Evaluation Plan
9
Roles and responsibilities - CO management

• CO Management sets the framework for managing for
  results
• Advocacy and partnership development
• Active leadership in the annual review and
  process leading to the ROAR
• Respond to evaluations and promote learning
• With key partners ensure that interventions
  contribute to goals of the SRF/CCF

10
Roles and responsibilities -UNDP programme
manager

• Monitors production of outputs and progress
  towards outcomes
• Selects monitoring mix for project and outcome
• Takes a greater role in advocacy and success of
  the partnership strategy
• Plans outcome evaluations, contributes to the
  ROAR
• Ensures that UNDP resources are used effectively
• Generates lessons learned

11
Roles and responsibilities project management

• Remains responsible for output delivery,
  implementation, input management and
  administration
• Monitors activities by other contractors
• Produces the work plan and annual project report
• Contributes to the partnership strategy
• Collects crucial data to measure results and
  progress towards outcomes

12
Possible implications for COs

• Take RBM to project level - behind SRF
• Planning of ME approaches becomes more strategic
• More teamwork across CO units
• More focus on outcomes and outputs - less on
  implementation details
• Working with partners

13
Guidance and support

• ME Handbook with more details
• Web-based support system
• FAQ, training package, lessons learned, examples,
  on www.intra.UNDP.org/eo
• Companion series, Evaluator guidelines
• Reporting, planning and tracking as part of
  future RBMS/new electronic system
• ME community of interest coming
• Thank you!