The CAP Safety Program

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The CAP Safety Program

• Maj Malcolm Dickinson, CAPDirector of Safety,
  New York Wing
• 16 October 2004

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Safety Program Requirements

• Every unit must have a safety officer.
• Every unit must have a safety program.
• - Monthly briefings
• - Quarterly reports
• Annual survey
• Every unit must display safety forms
• Every unit must report mishaps promptly.

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1. Every unit must have a safety officer.

• Appoint the safety officer in writing. Keep on
  file either a CAPF 2a or a Personnel
  Authorization list.
• When appointing a new safety officer, the
  squadron commander must inform the group and wing
  safety officers within ten days. (A simple memo
  or email is fine.)
• Qualifications for the safety officer position
• Good judgment
• Conscientious about quarterly and annual reports
• If the unit has an aircraft, the safety officer
  must be a private pilot.
• Each safety officer must complete the AFIADL CAP
  Safety Officer Course. A new safety officer can
  begin the course after being appointed.

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Safety officer appointmentsExcerpt from CAPR
62-1, Safety Program Manning paragraph

• Safety officer positions outlined in CAPM 20-1,
  Organization of Civil Air Patrol, will be filled
  with the best qualified personnel available.
  Safety assistants will be assigned as needed to
  distribute the workload.
• Written appointment of safety officer is
  required. A copy should be forwarded to the next
  higher headquarters safety officer so that a
  roster of safety officers can be maintained.
• In units with aircraft, the safety officer or
  assistant should be a private pilot.

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2. Every unit must have a safety program.

• There are three required parts to the safety
  program
• Monthly briefings
• Quarterly reports
• Annual survey
• The unit can add more safety-related activities
  if desired.

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Unit safety program, part 1Monthly safety
briefings

• Every unit must conduct a safety briefing at
  least once a month.
• If the unit does not meet in a given month, the
  requirement is waived.
• An attendance list must be made for each safety
  briefing.
• This could simply be the units sign in sheet, or
  a blank piece of paper giving the date.
• If the unit contains any pilots, the monthly
  safety newsletter, The Sentinel, must be used
  in the briefing.
• Those who miss the safety briefing must review
  the briefing materials and sign something saying
  they have reviewed them.
• The unit must maintain summaries of the last 12
  months of briefings at all times

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Monthly safety briefingsExcerpt from CAPR 62-1

• Safety Meetings. Ground and flying safety
  information will be briefed at unit meetings or
  scheduled safety meetings at least monthly.
• In units with pilots and an active flying
  mission, the monthly Safety bulletin published by
  National HQ The Sentinel will be briefed to all
  personnel.
• A roster of the individuals who attended the
  safety briefings will be maintained.
• Summaries of safety material presented will be
  made available for review by those personnel not
  in attendance, that is, bulletin board or reading
  file.
• All personnel not present at the safety meeting
  must read and initial these summaries. Summaries
  with attached attendance rosters covering the
  past 12 months will be kept on file.

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Unit safety program, part 2 Quarterly Reports

• Every unit must fill out a quarterly report form.
• Currently we are using NYWF 94a for squadrons,
  and NYWF94 for groups.
• These forms will be replaced in the next month or
  two. When this occurs, a copy will be emailed to
  every safety officer and unit commander.
• Attendance sheets for each safety briefing must
  be attached to the quarterly report form.
• The quarterly report is sent (email, fax, or
  mail) to the group safety officer. It must be
  sent NLT 5 days after the end of the quarter.
• For example, third quarter reports were due on 5
  October.
• The group forwards the report to wing Director of
  Safety.
• Dont send to Wing HQ - use Maj Dickinsons home
  address, given on the wing web site, safety page.
• Group safety officers do not hold all the
  squadron safety reports waiting for one late
  squadron. They send what they have and let the
  delinquent unit suffer the consequences.

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Communication program to encourage units to
submit quarterly reports on time

• Example Fourth quarter reports due 5 January
• 15 December director of safety sends email to
  all group and squadron commanders and safety
  officers saying your report is due in 20 days.
• 31 December email to the same people saying
  send your report to group now.
• 5 January squadron reports are due at group
• 15 January Director of Safety sends email to
  nywg-info, congratulating all units that have
  complied
• 31 January Delinquent list is sent to wing
  commander(list of units that have not complied)

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Unit safety program, part 3 Annual safety
surveys

• Each unit must submit its annual survey to group
  NLT 5 January.
• Use the new NY Wing form (form number TBA) which
  will be sent to all safety officers and will be
  available on the wing web site.
• Submit the completed survey to the group safety
  officer (by email, fax, or mail).
• Keep a signed copy of the survey on file. It will
  be checked during the next unit inspection.

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3. Every unit must display safety forms.

• CAPR 62-1 requires the unit to display two forms
  at the unit HQ.
• CAPF 26 hazard report
• FAA form 8740-5 safety improvement report
• Both of these are available on the NY Wing web
  site
• If someone completes and turns in a form, the
  safety officer must log it in and forward it to
  wing.

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4. Report Mishaps Promptly

• What is a mishap
• How to report a mishap
• When to report a mishap

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How do I know whether to report a mishap?

• The definition of a mishap is given in CAPR 62-2
• If it is a bodily injury, use the list in CAPR
  62-2 to determine whether it is reportable or not
• New York Wing no longer modifies this list!
• Do not report non-reportable injuries
• Do not report typical maintenance issues
• If you have questions, call Maj Dickinson for
  help. Do not make assumptions like well, its
  on the reportable list, but its happened to this
  cadet before, so its not worth reporting.

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How do I report a mishap?

• Refer to CAPR 62-2 and follow the instructions to
  the letter
• The NY Wing Supplement to CAPR 62-2 has the names
  and phone numbers to call or email
• You must fill out a CAPF 78 and send it (fax or
  email) within 48 hours.

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Examples of Reportable Injuries

• Broken bones
• Lacerations requiring sutures
• Loss of consciousness
• Insect bites resulting in adverse reactions
• Back injuries

• Poisoning of any kind
• All cases of heatstroke, exhaustion, frostbite,
  or hypothermia
• Dislocated bones/joints
• Serious injuries to eyes, ears, throat, or head

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When do I report a mishap?

• Immediately must be within 24 hours
• Penalties for failure to report can be severe
• Report to both the wing commander and the wing
  director of safety
• Report by phone, by fax, or by email
• Follow up with a CAPF78 within 48 hours.

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Examples of Non-Reportable Injuries

• Simple sprains, muscle pulls/spasms
• Upset stomach, sore throat, stiff neck
• Minor nicks and cuts
• Sunburn, poison oak, etc.
• Asthma attacks

• Fainting during drill exercises (unless heat
  induced)
• Non-reactive insect bites
• Intentionally self-inflIcted injuries
• Minor sport injuries such as black eyes, sore
  muscles, etc.

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Review

• What does my squadron have to do to stay in
  compliance with the safety program?
• Answer Four things.

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What does my group have to do to stay in
compliance with the safety program?

• 1.
• 2.
• 3.
• 4.

• Appoint a safety officer in writing.
• Conduct a safety program, consisting of
• Monthly briefings
• Quarterly reports
• Annual survey
• Display the necessary forms at squadron HQ
• Report mishaps promptly and correctly.

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The four most popular ways to get into trouble
with the safety function

• Fail to file your quarterly reports
• Fail to attach attendance sheets
• Fail to file your annual survey
• Fail to report a mishap promptly

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And the two surest ways to get into trouble

• Fail to maintain adequate clearance while taxing
• Fail to stay proficient in nose-high, low-energy
  landings on the centerline of the runway

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Closing remarks

• If you see or hear that someone else is using
  poor judgment (flying or doing other CAP
  activities unsafely), talk to them and/or their
  unit commander.
• If you notice an unsafe condition, fill out a
  CAPF 26 and turn it in. It will go through
  squadron and group all the way to the wing, and
  the situation will have to be fixed.
• If you have questions, ask.

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• Thank you for helping us bring our wing into
  compliance with safety requirements.