Solent Synergy Limited, in collaboration with

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Solent Synergy Limited, in collaboration
with eHampshire, Computer Assets Limited, 247
Virtual.com and BDO Stoy Hayward
presentsSurviving the Credit Crunch with
Smarter Working 18 November 2009
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Presentation by Nigel Vaughan CEO, Solent
Synergy Limited 18 November 2009
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• SOLENT SYNERGY WHO WE ARE
• Not-for-profit company, private-public sector
  collaboration driving growth in knowledge based,
  Solent Region businesses, from early stage
  ventures to multi-national corporations.
• Based on the extremely successful CONNECT model
  in San Diego, with a Private sector Chief
  Executive and Board.
• Stakeholders are
• Private sector companies (e.g. NXP
  Semiconductors, VT Group, Xyratex, et al).
• Universities Southampton, Solent and
  Portsmouth.
• Regional Development Agency (SEEDA).
• City and local councils of the region.

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• 2. SOLENT SYNERGY HOW WE DRIVE INNOVATION BASED
  GROWTH
• Advice for technology businesses on how to
  accelerate their growth
• Business plans and assisting with the raising of
  investment finance
• Linking businesses of all sizes and creating
  collaborations
• Connecting businesses to commercial and technical
  experts, in industry and the very substantial
  local University knowledge base
• Assisting with the creation of spin-out companies
  based on underutilised technologies within
  established businesses
• Helping to create University spin-outs based on
  new technologies
• Seek local supply chain partners, particularly
  where mutually beneficial technology development
  opportunities exist.

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• 3. SOLENT SYNERGYS PROGRESS TO DATE
• Examples of projects and companies we have
  helped include
• Dezineforce Limited, for whom Solent Synergy
• Assisted with fundraising activities and seeking
  investors.
• Helped to attract businesses to an event to
  showcase exactly what Dezineforce had to offer.
• Provided an opportunity to present at the Solent
  Synergy Entrepreneurs Club, which proved to be
  very successful.
• Professor Simon Cox, Chief Scientific Officer at
  Dezineforce, remarked that having access to
  Solent Synergys professional support and access
  to its strong business network, has been
  extremely helpful to our company during this
  exciting, high growth phase.

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• Ramjet Filters Limited, for whom Solent Synergy
  has
• Provided in-depth assistance in the development
  of its business and investment model, in
  preparation for the next round of investment
  funding.  
• Provided an opportunity to present at the Solent
  Synergy Entrepreneurs Club, which resulted in
  significant investor interest.
• Linked the company to potential investors and
  supply chain partners.
• Andrea Buchanan, founder of Ramjet, commented
  that the relationship with Solent Synergy has
  been highly beneficial for Ramjet and has enabled
  us to develop a clear business strategy that we
  firmly believe will lead to significant success.

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• Shellform Limited, for whom Solent Synergy has
• Assisted in development of business model and
  investment plan.
• Introduced experienced executive from the
  building industry who has since joined the
  company.
• Made beneficial introductions to key contacts,
  clients and investors.
• Provided opportunity to present at the Solent
  Synergy Entrepreneurs Club
• Neville Hutchinson, Founder and Chairman of
  Shellform, said that Working with Solent Synergy
  was an important part of the process of
  developing our business plan and identifying the
  way forward.   The support we received was and
  is, very much appreciated.

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SOLENT SYNERGY CONNECTIVITY THE NETWORK
Entrepreneurs
Corporate
SME
Business Link
Universities
Investors
Social Enterprises
Professional Services
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Thank you and do please register at
www.solentsynergy.co.uk
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Surviving the Credit Crunchwith Smarter Working

• Tony Corbin Project Manager
• MATiSSE
• (Mobile And Teleworking Initiative for a Smarter
  South East)

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What is Smarter Working?

• _ Occasional (or permanent) Teleworking (e.g.
  home, remote and collaborative working (e.g. incl
  smarter-work centre based)
• Flexible Working (e.g. incl. flexitime/staggered
  hours working)
• Smarter-Travel (e.g. incl. less peak-time and
  more sustainable travel (Car Share/Clubs travel
  plans/web video conferencing)
• More sustainable office and home working
  practices (e.g. energy, waste, water)
• Effective utilisation of Information and
  Communication Technology (ICT) (incl. for team
  member document access)

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Smarter Ways to weather the storm

• Productivity (and wellbeing)
• Office based staff twice as likely as remote
  working staff to be absent.
• Remote working staff will typically be 20 more
  productive/more loyal.
• RD, Performance Measurement
• Reduce Travel Costs
• Less Business Travel - occasional use of
  audio/web/video conferencing car share/car
  clubs.
• Smarter commuting.
• 40 of car mileage contributes 19.7 million
  tonnes per annum to UK CO2 Each on-site parking
  space costs 2k PA (NBTN)
• Reduce Office Costs
• Workstation space total cost of ownership in SE
  5.5K (Actium Consult).
• More flexible, variable-hours remote/home/work
  centre based working.
• Reduce carbon footprint offices account for 50
  of UK CO2 emissions.

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More Downturn Smarter Working Choices

• Share (dont downsize) your people each
  redundancy (CIPD) average cost 16,375!
• Reduce working hours
• Share under-utilised work-space with partners /
  neighbour businesses
• average building utilisation 50
• Buildings can contribute 50 to CO2 emissions
• Put money in YOUR and employee pockets through
  home- based and local work-centre utilisation
• Develop Skills (e.g. T2G Business Leader
  Grants)
• Improve performance and service levels (innovate)

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In Troubled Times Smarter Working is even more
vital

• Retain Key Skills
• Preserve income
• Reduce costs
• Competitiveness
• Recovery readiness
• Reduce Travel/cost of congestion
• Waste/water/energy/fuel cost reduction

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Smarter Working Benefits for Employers

• Improved output (Productivity gains of 15 to 25)
• Reduced costs (e.g. office accommodation ( 25)
  or expand without additional accommodation cost!)
• Reduced absence levels ( 20)
• Attract and retain the best staff (Reduce staff
  turnover by 25)
• Increased reach and hours business available to
  clients (ICT enabled smarter-working incl
  e-commerce, VOIP telephony, use of
  hot-spots/e-work centres)

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Smarter Working Benefits for employees

• Better work-life balance
• Family (carer) friendly
• Improved health and well-being (less in the way
  of stress)
• Reduced travel and work day hours
• Money in your pocket
• Greater job satisfaction (feel valued)

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Appropriate Technology

• PC/Laptop/PDA? (usage/duration of use)
• Affordable (not always the cheapest)
• Robust (leading not bleeding edge, satisfied
  customers)
• Support (SLA backed, min 7 to 7 support window)
• Secure (SPAM, Virus, Firewall, Backed-up)
• Ease of use (ideally same as office interface)
• Web Based shared resources (Email, Document and
  List Management, calendar, conferencing. . and
  Instant Messaging)
• Telephony (Follow-me single number (incl VOIP/VPN
  solutions)

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Smarter Working Readiness Checklist

• Business Goal/driver
• Measuring outputs not attendance
• Skills in place to manage/communicate/motivate
  effectively
• Work conducive, HS compliant, energy efficient,
  home-office environment
• Updated policy and procedures
• Tax and Benefits implications understood
• Appropriate technology/support in place
• Eligibility (incl. For employees, who pays for
  what)
• Suitability (roles, tasks and people)
• Training Provision (Continuous Professional
  Development)

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Smarter Working Useful on-line Resources

• www.ehampshire.org/matisse
• www.businesslink.gov.uk
• www.enterprisenation.com
• www.hmrc.gov.uk
• www.flexibility.co.uk
• www.homeworker-cafe.co.uk
• www.careerathome.co.uk
• http//www.berr.gov.uk/employment

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Smarter and Home Working What Will it Cost? What
will you save?
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Who is Saving Money?

• Local SMEs
• Taylor Made Computer Services (Fareham)
• MaCallister Elliott (Lymington)
• Real World Trust (IOW)
• Cobweb Solutions (Fareham)
• Focal Point Training (Shedfield)
• Business Link Hampshire IOW (Fareham)
• CAL and 247 (Virtual)
• Glasshouse Studios (Fordingbridge)

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Smarter Working Examples

• Business Driver Strategic Accommodation Review
• Flexible and Mobile Working Board
• Ten Year Programme (eventually incorporating
  partners and other Local Authorities)

• First flexible accommodation
• 50 less energy consumption
• Caters for twice no. of staff
• Local working potential
• 50 are Smarter Working
• Alternative Commute incentives

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Smarter Working in Difficult Times
Download the slides from http//www.ehampshire.or
g/downloads.asp
Questions?
Thank You!
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A new way to work...... smarter
Presented by David Vane 247virtual.com Ltd
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How do you work
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Question?

• What affect does this have on the way that we
  work?
• How can we save time, travel, expenses etc?
• How can we work smarter?

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The Technology -
1994
2400 56k 256k ½
Mb 1Mb 6Mb
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New applications...

• Sharepoint a Central Server
• Groove Peer to Peer
• Virtual Office central shared space
• MS Office 2007 - sharing

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The Virtual Office
Communicate.. Collaborate Coordinate
..
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Voice applications

• Chat and text etc MSN Instant messenger, Yahoo
  messenger, ICQ, Trillian, Google Chat
• VoIP Skype, Webex,
• Video Conferencing - Skype, Oovoo, Yahoo and
  MSN messenger.

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Online Collaboration

• Desktop sharing
• Webex meeting
• Team viewer
• Ozone Conference
• Zoho

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Online Collaboration

• Remote access
• PC Now
• Go to my PC
• Sync

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Online Collaboration
acrobat.com
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Communications Virtual Assistants (using a
Virtual Switchboard)
0870
Digital dictation
Office
Email messages and appts.
Book calendar appointments -
Text urgent messages
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Bringing it all together...
Virtual Assistant
Online Office
Desktop at the office
MSN Messenger Skype- speech - text - Video cam
Outlook
Laptop at the clients
PDA/handheld/Smart Phone
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How will you work?
Thank you!
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• Remote Worker Management and Motivation

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What is a remote worker?
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What is the difference in Management?
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What management techniques work?
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How do I motivate my team?
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Action
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Questions
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Help

• CAL are here to help
• Team Health Check
• TeamR Flex
• Workshops
• Training
• Software

Tel [phone] E info_at_teamR-CAL.co.uk W
www.teamr-cal.co.uk
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Tax implications for flexible working

• David Hedges
• Employment Tax Director - Human Capital
• 25 February 2009

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Tax implications for flexible working

• Where is the work place?
• Do you have more than one - permanent or
  temporary?
• What about home?
• Travel patterns and travel costs

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Tax Implications for Flexible working

• Other costs
• Broadband
• Telephone
• Ancillary costs

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Tax implications for flexible working

• The cost of getting it wrong
• P11D benefits
• HMRC clearances
• And finally - Employment status