Housing Opportunities for Persons With AIDS

1
Housing Opportunities for Persons With AIDS

• Competition Overview
• May 28, 2008
• Presented by
• Office of HIV/AIDS Housing
• Benjamin Ayers

2
HOPWA Program Purpose

• To provide states and localities with the
  resources and incentives to devise long-term
  comprehensive strategies for meeting the housing
  and related supportive service needs of
  low-income persons with HIV/AIDS

3
HOPWA Client Outcomes

• Assist HOPWA Clients in establishing or
  maintaining stable housing, reduce risks of
  homelessness and improve access to care

4
Application Package Instructions

• Down load 2 packages from www.grants.gov
• Instructions-required HOPWA application forms and
  NOFA
• Application Package- SF 424

5
Application Submission Date

• Validated by grants.gov by 115959 PM, Eastern
  Time on
• July 18, 2008
• 72 hour validation period

6
Other Available Funding

• Formula Grants in 127 St/local 267,417,000
• National Technical Assistance
• 820,000
• This Competition after funding renewals Approx
  8,000,000

7
Definitions

• Chronically homeless
• Lease or occupancy agreement
• Non-profit organization

• Permanent supportive housing
• Transitional housing

8
Award Information

• Projects awarded announced by 09/31/2008
• Max. grant 1,430,000
• ROI 30,000 1,460,000
• Min. grant 500,000
• Average award 1,200,000

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Eligibility

• Long-term
• States units of general local government
  (non-formula)
• Balance of state areas Units of general local
  government (not a formula grantee)

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Eligibility

• Special Project of National Significance (SPNS)
• States, units of general local government,
  nonprofits

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Program Requirements (12)

• General provisions
• General section provisions apply
• Section III.C.
• National Environmental Policy Act
• Facility project cant commit or spend HUD or
  local funds
• Tenant based rental assistance supportive
  services, operating costs and administrative
  costs excluded

12
Program Requirements

• Performance goals
• Planned Yearly outputs outcomes
• 80 Housing stability, reduced risk of
  homelessness, increasing access to care
• Optional local project goals

13
Performance Goals - Outputs

• Measure actual achievements against anticipated
  achievements, report on housing outputs
  outcomes
• of units or households assisted TBRA, STRMU,
  Facilities
• of house holds that achieved outcomes

14
Performance Goals-Outcomes

• HOPWA Outcomes
• housing stability, reduced risks of homelessness,
  improved access to care
• Annual client assessment
• Status in ongoing arrangements, stable, temporary
  or other results

15
Program Requirements

• Use of drop down logic model
• HOPWA facility use period
• Acquisition, new construction signification
  rehab 10 years
• Non significant rehab 3 years

16
Program Requirements

• Disbursement of funds
• 3 years spend
• 5 years recapture
• Execution of grant agreement obligation of
  awards
• Selected applicants 6 months

17
Program Requirements

• Site control in 1 year
• Acquisition or leasing
• Rehabilitation or new construction
• Begin 18 months
• Complete by end of agreement

18
Program Requirements

• Project operations
• Drawdown w/ 6months
• Proportionate to operating period
• Delays loss of funding

19
Program Requirements

• Section 3-Housing Urban Development ACT of 1968
• New construction rehabilitation
• Employment economic opportunities
• Address number in narrative
• Report in annual reporting

20
Program Requirements

• Executive Order 13166
• Limited English Proficiency (LEP)
• General Section IV
• Affirmatively Furthering Fair Housing
• General Section III

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Eligible Activities

• Proposed project activities
• Activities budget amounts tied to housing
  outputs and outcomes

22
Eligible Activities

• Housing Assistance
• Main focus of housing
• Permanent housing w. legal right to continue in
  unit
• Transitional with linkages to Permanent w/ 24
  months

23
Eligible Activities

• Housing Assistance
• Leasing including master leasing
• Tenant Based Rental assistance (TBRA) scattered
  site vs. project based
• Short-term Rent Mortgage Utility assistance
  (STRMU)

24
Eligible Activities

• Supportive Services
• Enhance access to mainstream
• No more than 35 of budget
• No services-only facilities
• No funds for medications (may be shown as
  leveraging)
• Appropriate for client

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Eligible Activities

• Permanent Housing Placement
• Include application fees, credit reviews,
  reasonable security deposits not exceeding 2
  months
• Does not include other move-in items e.g.
  furniture, minor repairs (may be shown as
  leveraging)

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Eligible Activities

• Housing Information
• Disseminating local housing resource information
  to potential clients

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Eligible Activities

• Other
• Subject to HUDs approval
• Address expected beneficial housing impact w/
  performance outputs client outcomes
• Based on a Need not addressed by HOPWA Activities

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Eligible Activities

• New Soliciting Return on Investment (ROI) cost
  analysis methodologies
• Cost comparison on effectiveness efficiency
• Dollars saved per dollars invested, benefits per
  dollars invested, or both
• Result in effective ROI, equal ROI, and a less
  than effective ROI

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Eligible Activities

• (ROI) cost comparison
• Direct HOPWA housing activity outcome
• Supportive service activity outcome
• Both outcome
• Delineate the investment the return

30
Eligible Activities

• Dollars saved per dollars invested TBRA vs.
  long-term institutional care
• Investment (cost of supportive housing)
• return (cost savings for maintaining the client
  in the community)

31
Eligible Activities

• Benefit per dollars invested TBRA compared to
  possible institutional placement
• Improved quality of life measured by households

32
Eligible Activities

• Benefit/result (achieving better relative health,
  greater family stability, and improved life
  outcomes)
• investment (cost of improved quality of life)

33
Eligible Activities

• ROI Methodologies address
• Cost saving related to other public and private
  systems of housing care and related support.
• Greater efficiencies in service delivery for
  types and levels of support.

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Eligible Activities

• (ROI) cost analysis methodologies
• One time funding up to 30,000 (justify request)
• Earn up to 5 points under rating factor 5
  achieving new results

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Eligible Activities

• Resource Identification
• Establish, coordinate, develop housing
  assistance resources in your community

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Application Submission

• NOFA Copies application forms
  http//www.grants.gov/search/search.do?oppId13003
  modeVIEW
• Download Adobe Reader 8.1.2 pure edge viewer
  from grants.gov for use of Adobe formatted
  program forms

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Application Submission

• New Fax Numbers
• 800-894-4047
• 215-825-8796
• Third party letters, certifications other
  required documentation
• Help at support_at_grants.gov or
• [phone]

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Application Forms

• SF-424 equal opportunity Survey
• HUD 96010 Logic model
• HUD 2990 Cert on RC/EZ/EC-II, if applicable
• HUD 2880 Applicant/receipt disclosure/update
  report
• SFLLL Disclosures lobbying

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Application Forms

• HUD 40110-B HOPWA Application Budget (3-part
  form)
• HUD 27300 HUD communities Initiative Form (Reg
  Barrier)
• must provide backup citation
• HUD-2991 Certification of consistency
  w/consolidation plan

40
Application Content

• Proof of Nonprofit status of applicants
  sponsors AIDS purpose
• Documentation of leveraging
• Commitment letters on file
• Narratives for each section

41
Application Content

• Executive summary
• Brief overview of project
• Capacity of applicant sponsors narrative
• relevant organizational experience to proposed
  activities

42
Application Content

• Need/extent problem narrative
• Unmet need description
• Relevant statistical data
• Compliments existing projects
• Responds to community planning processes

43
Application Content

• Soundness of approach
• Model qualities
• Responsiveness
• Coordination narrative
• Public Policy priorities

44
Application Content

• Achieving results program evaluation narrative
• Logic Model supplemental narrative
• ROI description of cost effectiveness and
  efficiency analysis plan

45
Application Submission

• Submitted, received validated electronically by
  Grants.gov
• No later than July 18, 2008
• 115959 PM Eastern time

46
Funding Restrictions

• Program activities directly benefiting eligible
  persons at least 500,000 not more than
  1,300,000
• ROI activities additional funding maximum of
  30,000

47
Funding Restrictions

• Grant administrative costs for grantee a maximum
  of 3
• Grant administrative costs of project sponsors- a
  maximum of 7
• Grantees cannot add the 7 for project sponsors
  if carrying out activities w/o project sponsor

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Funding Restrictions

• Supportive Services budget line item can be no
  more than 35

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Funding Restrictions

• Total maximum grant amount
• 1,430,000
• 30,000 ROI
• 1,460,000

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Funding Restrictions

• Three-year use period
• No proposals dependent on prospective
  Determinations

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Ineligible Activities
No funding for personal items

• Grooming
• Clothing
• Pets

• Financial assistance
• Consumer credit payments
• Entertainment activities

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Ineligible Activities
No funding for personal items

• Property taxes
• Personal vehicle maintenance repairs

• Condominium fees
• Other non-housing-related costs

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Ineligible Activities

• Data collection on project outcomes

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Other Submission Requirements

• Electronic Submission
• Waivers to electronic submission (see General
  Section IV F 3)

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Other Submission Requirements

• If electronic submission waived, paper
  applications due by
• July 18, 2008, 115959 PM EST
• No 15 day grace period on receipt
• No proof of timely submission as alternative

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Application Selection

• Five Rating Factors
• Capacity
• Need/Extent of Problem
• Soundness of Approach
• Leveraging
• Achieving Results Program Evaluation

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Rating Factor 1

• Capacity (20 Points)
• Minimum of 14 points required for funding
  eligibility

58
Rating Factor 1

• Capacity-Past Experience Knowledge
• Proposed activities
• Serving individuals households w/ HIV/AIDS
• Monitoring evaluating programs
• Fiscal responsibility

59
Rating Factor 2

• Need/Extent of the Problem
• (15 points)
• 5 points awarded based on AIDS cases per capita
  AIDS incidence
• 10 points Description of unmet housing need

60
Rating Factor 2

• Need/Extent of the Problem
• Housing need not addressed by other projects in
  the area
• Unresolved or emerging issues/need for
  alternative forms of assistance

61
Rating Factor 2

• Need/Extent of the Problem
• projects enhancement to communitys Consolidated
  Plan other planning processes
• Prove need Subpopulation targets statistics
  data sources

62
Rating Factor 3

• Soundness of Approach (45pts.)
• 15 for responsiveness
• 5 for coordination
• 7 for public policy priorities
• 18 for model qualities
• 45

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Rating Factor 3 Soundness of Approach

• Responsiveness (15 points)
• Response to unmet need Persons served by each
  activity for each year
• Housing units provided by type year

64
Rating Factor 3 Soundness of Approach

• Responsiveness
• Roles, responsibilities
• Organizations providing leveraged resources
• How leveraged resources are used

65
Rating Factor 3 Soundness of Approach

• Responsiveness- Housing Activities
• Access to permanent supportive housing
• Use of permanent housing placement

66
Rating Factor 3 Soundness of Approach

• Responsiveness- Housing Activities
• Description of housing site
• Development operations plan
• Operational procedures

67
Rating Factor 3 Soundness of Approach

• Responsiveness- Supportive Service Activities
• Plan for delivering supportive services

68
Rating Factor 3 Soundness of Approach

• Responsiveness- Supportive Service Activities
• How agreements provide access to mainstream
  programs
• How project plans ensure client participation

69
Rating Factor 3 Soundness of Approach

• Responsiveness- Other approvable activities
• Not at 24 CFR 574.300
• Only approved by HUD
• Describe the need
• Describe the benefits
• Report annually

70
Rating Factor 3 Soundness of Approach

• Coordination (5 points)
• Coordination of activities with other
  organizations prior to application submission
• Developed project through consultation w/ other
  stakeholders

71
Rating Factor 3 Soundness of Approach

• Coordination w/ other HUD-funded programs
  programs outside of Con. Plan
• Coordinated client assistance w/ mainstream
  resources
• All parties aware of service delivery each
  others roles in stabilizing the clients

72
Rating Factor 3 Soundness of Approach

• Public Policy Priorities (7pts.)
• 1pt describe use of universal design
  visitablility
• 1pt participation of non-profit grassroots
  community-based (including faith-based)

73
Rating Factor 3 Soundness of Approach

• Public Policy Priorities
• 1pt promote energy efficiency energy star
  products
• 2pt completion of regulatory barriers policy
  questionnaire
• 2pt target of chronically homeless

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Rating Factor 3 Soundness of Approach

• Model Qualities (18 Points)
• Meet HUD policy priorities
• Method of project management oversight
• Your evaluation plan What you measure how

75
Rating Factor 3 Soundness of Approach

• Model Qualities
• Exemplary service delivery management connected
  to other HOPWA funded projects
• Activities expand knowledge in serving eligible
  persons

76
Rating Factor 3 Soundness of Approach

• Model Qualities-descriptive budget
• How funding is used the related use of
  leveraging
• How BLIs relate to planned activities
• Clarity completeness of summary statement

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Rating Factor 4

• Leverage (5 Points)
• Minimum of 1 point for funding eligibility
• Address secure community resources, achieve
  program purposes ensure sustainability of
  housing efforts

78
Rating Factor 4

• Leverage
• Committed at the time of application submission
• Points based on amount of commitments

79
Rating Factor 4
Leveraging Chart/List

• Organizations name address
• Type of commitment
• Dollar value

• Date of letter
• Authorized representative
• Contact information

80
Rating Factor 5

• Achieving Results Program Evaluation(15 points)
• Logic Model 10 pts.
• ROI methodology 5 pts

81
Rating Factor 5

• Achieving Results Program Evaluation- Logic
  Model (HUD-96010)
• Measure actual achievements against anticipated
  achievements
• Commitment to obtaining goals
• Commitment to ensuring performance assessment

82
Rating Factor 5

• Achieving Results Program Evaluation- ROI
  Methodology
• 1 pt description of methodology rational
• 1 pt identify service to be addressed why
• 1 pt description of expected benefit / outcome

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Rating Factor 5

• Achieving Results Program Evaluation- ROI
  Methodology
• 1 pt submission of data collection analysis
  plan
• 1 pt description of capacity to conduct ROI

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Rating Factor 5

• Achieving Results Program Evaluation- Top
  scoring
• HOPWA housing output measures
• HOPWA client outcome goals
• Increase housing stability

85
Rating Factor 5

• Achieving Results Program Evaluation- Top
  scoring
• Reduce risks of homelessness
• Improve access to care
• ROI activities

86
Application Review

• HUD reviewers- CPD staff at Headquarters in
  Field Offices
• Reviews Selection Process
• Threshold reviews (Field Office)
• Substantive reviews (headquarters)

87
Application Review

• Rating Selection process
• HUD rates applicants in rank order according to
  rating factors
• Total of 100 points w/ 2 bonus points for
  completing HUD-2990 (RC/EZ/EC-II) form

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Rating Selection Process

• Expiring renewal projects funded first
• (CPD Notice 08-03)
• applicants selected by rank order

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Rating Selection Process

• HUD will not fund applications
• Scored below 75 points
• Capacity scored below 14
• Leveraging score of zero
• Conditional Selection

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Rating Selection Process

• Tie breaker score higher in the following order
• Factor 3-responsiveness
• Factor 1-capacity
• Factor 2-need
• Factor 5-evaluation
• Factor 4-leveraging

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Application Review

• Estimated Announcement of Awards
• September 30, 2008

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Award Administration

• Applicant Notification
• Award modifications
• Applicant Debriefing
• 30 days after announcements for 120 days

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Agency Contacts

• Technical assistance for downloading application
  package
• 800-518-Grants or
• support_at_grants.gov
• Program information contact your area HUD field
  office- see listings www.hud.gov/offices/adm/gran
  ts/fundsavail.cfm

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For More Information

• Office of HIV/AIDS Housing
• HOPWA_at_HUD.GOV
• HUD Website for AIDS Housing
• http//www.hud.gov/cpd/offices/aidshousing
• For area formula programs see
• local/index.cfm

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Helpful Hints

• Read study the NOFA
• Clarity in your presentations
• Check consistency, completeness of plans,
  accuracy of budgets leveraged documentation
• Keep within program limits
• Dont be late