PURPOSE

1
Defense Contract Management Agency
Contractors on the BattlefieldIt Could Happen
to You Issues and Courses of Action
Lt Col Fred L. Valentine, Jr. Commander, DCMA
Irvine
Performance Advocates
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Transformation The Pentagon is now looking over
studies that say 300,000 non-core-competency
military positions could be transferred to civil
servants or to contractors. Defense Secretary
Donald H. Rumsfeld, Pentagon Town Hall Meeting,
14 Aug 2003 "Today, because that task is
difficult, we find frequently we use ... people
in uniform for nonmilitary jobs because we can
manage them much more readily," he said. "We use
contractors rather than civilian employees, again
because you can manage a contractor more
efficiently." Defense Secretary Donald H.
Rumsfeld, House Armed Services Committee, 5 Feb
2003 Todays personnelActive Duty, Guard,
Reserve, civilian and contractorwork side by
side in all types of missions. Integration of the
components and effective use of their different
types of work status must provide the capability,
the experience, the stability, and the continuity
required in todays technical air and space
force. The USAF Transformation Flight Plan
FY03-07
3
Agenda

• Contractor Support Benefits and Concerns
• Contracting Considerations
• LOGCAP / AFCAP Overview
• Coalition Provisional Authority (CPA) Contracting
  in Iraq
• You have Successfully Implemented Requirements
  When

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Types of Contractors

• Theater Support (Contingency Contracting)
• Provide Goods, Services, and Minor Construction,
  Usually from the Local Commercial Sources
• External Support
• Prearranged Contracts to Support the Mission
• Army Logistics Civil Augmentation Program
  (LOGCAP)
• Air Force Civil Augmentation Program (AFCAP)
• Navy Construction Capability (CONCAP)
• Civil Reserve Air Fleet (CRAF)
• Systems Contractors
• Support Fielded Vehicles, Weapon Systems,
  Aircraft, Command and Control (C2) Infrastructure

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Contractor Support Areas

• Laundry and bath
• Clothing exchange
• Clothing repair
• Food service
• Mortuary affairs
• Sanitation
• Billeting
• Facilities management
• MWR
• Information management
• Personnel support

• Maintenance
• Transportation
• Medical services
• Engineering and construction
• Signal
• Retrograde
• Vector Control
• Power generation and distribution
• Physical security
• Water Purification and Treatment

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Functions Contractors Cannot Perform

• Command and Control of U.S. Military and Civilian
  Personnel
• Armed Combat

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Benefits of Contractor Support


Reduced force structure

Reduced forward basing

Smaller military foot print

Responsive combat service support


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Contractor Support Considerations

• Medical/Dental Care
• Mess
• Quarters
• Special Clothing
• Weapons
• Mail
• Emergency Notification
• Communication

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Operational Concerns

• Contractor Readiness/Skill Set
• Communication Chain with Military Leadership
• Priorities/Direction
• Feedback, Due Process, Funding, and Payment
• Safety/Treatment of Contractor Personnel
• Status of Forces Agreements
• Combatant Status
• Authorization to Carry Firearm
• Distinctive Uniform
• UCMJ vs. The Military Extraterritorial
  Jurisdiction Act of 2000
• CONTINUATION OF ESSENTIAL SERVICES
• (DODI 3020.37)

Deploy to Protect Democracy, Not Practice It
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Force Protection
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Items for Consideration During Contract
Preparation

• Potential Areas of Deployment
• Physical/Health Requirements
• Specific Training or Qualifications
• Management Information Systems (MIS)
• Deployment/Redeployment Process
• Required Clauses
• Expedited Contracting Authorities

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Service Cultural Differences
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Items for Consideration During Proposal Evaluation

• Past Performance
• Project Management
• Cost Management
• Adequacy of Contractor Purchasing System
• Contractor Quality Program
• Contractor Property Management
• Resume vs. Position Skill Description

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Contingency Contracting

• Prioritize and Consolidate Requirements
• Streamline Efforts with Efficient Contract
  Vehicles
• BOAs
• IDIQs
• Ordering Officers
• Reconcile with Comptroller-Daily

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Logistics Civil Augmentation Program (LOGCAP)
Overview
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What is LOGCAP?

• Peacetime planning for use of civilian
  contractors during a contingency
• A Cost Plus Award Fee Task Order Contract
• Halliburton Kellog,Brown, and Root Services
  (KBR)
• PM at Army Material Command (AMC), VA
• PCO at Rock Island, IL
• 1 Base Fee, 2 Award Fee
• Current use Operation Enduring Freedom (OEF)
• and Operation Iraqi Freedom (OIF)

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LOGCAP/Base Ops Missions
Karshi Khanabad, Uzbekistan Base Ops (25 Apr 02)
Arifjan, Kuwait Base Ops (15 Oct 02)
Bagram, Afghanistan Base Ops (26 Aug 02)
Kandahar, Afghanistan Base Ops (8 Oct 02)
Djibouti, Djibouti Base Ops (5 Oct 02)
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LOGCAP Task Order Elements

• Camp Construction
• Base Camp Maintenance
• Food Service
• Vector Control
• Laundry Service
• Morale, Welfare, and Recreation
• Supply Support Activity (SSA)
• Power Generation
• Procurement, Material, and Property Accountability

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(No Transcript)
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Air Force Civilian Augmentation Program (AFCAP)
Overview
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Who is AFCAP?

• Prime Contractor - Readiness Management Support
  (RMS)
• Subsidiary of Johnson Controls
• Located in Panama City, Florida
• Subcontractors
• CH2M Hill SCI Group Engineering Design
• Flour Construction, Procurement Field
  Engineering
• Selrico Life Support Services
• Fritz Govt Services Freight Forwarding (UPS)
• Midwest Air Traffic Control Services
• Mantech Communications Services
• EODT Ordnance Explosives
• JCWS Base Operating Support

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What is AFCAP?

• A Cost Plus Award Fee Task Order Contract
• Readiness Management Support (RMS) - 4 Feb 02
• PM office is Air Force Civil Engineer Support
  Agency (AFCESA), Tyndall AFB
• PCO at 325th Contracting Squadron, Tyndall AFB
• Basic year plus five option years
• Available to Federal, State, or Local Govt
  Agency
• For Operation Enduring Freedom (OEF) and
  Operation Iraqi Freedom (OIF)

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AFCAP Task Order Locations
Manas, Kyrgyzstan Planning, Log
Kirkuk and Baghdad, Iraq Air force Base Opns
Shaikh Isa AB, Bahrain MILCON
3 Locations in Jordan Water, Construction
Pakistan Planning, Log
Ali Al Salem AB , Kuwait Power, Eng
Masirah, Oman MILCON, Log
Al Jaber AB, Kuwait Power, Eng
SEEB, Oman MILCON
Prince Sultan AB, Saudi Power, Eng
Dhafra AB, UAE Power, Planning, MILCON, Log, Eng
Al Udeid, Qatar Power, Eng, MILCON, Alt CAOC
Thumrait, Oman Cantmt,Sewer,MILCON
Bagram, Afghanistan Airfield maint.
Karshi-Kan, Uzbekistan Airfield maint.
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Coalition Provisional Authority (CPA)

• DCMA Given Acquisition Authority to Support CPA
• Supplies, Equipment and Services
• DCMA Middle East Delegated Contracting and
  Common Review and Approval Authority
• Ratifications, Justification and Approvals
• Critical Tasks Performed by DCMA Middle East
• Identification of Resource Requirements
• Establishment of an CPA Contracting
• Office
• Develop Internal Policy and Procedures
• Function transferred to the Army Contracting
  Agency

a.
8
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Supported Sites
CPA Satellite Office
CPA Region North HQs V Corps NIA
Recruiting Station
CPA Satellite Office
V Corps CPA Satellite Office
Office
V Corps
CPA HQs CJTF-7 HQs NIA Recruiting
Station Internment Facility ISG HQs
Iraq Support Group
New Iraqi Army Training Base
5-7 Coalition Sites
V Corps
V Corps
CPA and Coalition Sites
CPA Region South HQs Coalition Camp
V Corps
4
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DCMA Iraq - Missions
Northwest Team 1. Coalition Provisional
Authority (CPA) 2. V Corps 3. New Iraqi
Army (NIA) Recruiting Station
Central Team 1. Coalition
Provisional Authority (CPA) 2. New Iraqi
Army (NIA) Training Center 3. Coalition
Camp 4. V Corps 5. New Iraqi Army (NAI)
Recruiting Station 6. Internment Facility
South Team 1. Coalition
Provisional Authority (CPA) 2. Coalition
Camps 3. V Corps 4. New Iraqi Army (NIA)
Recruiting Station

5
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Matrixed Team

• Contractor Quality Manager
• Veterinarians
• Contracting Officer Technical Representative
• Escorts
• Base Personnel
• Defense Investigators/Auditors (DCIS/OSI/DCAA)

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You have Successfully Implemented Requirements
When

• Contractor Efforts are Focused
• Management Controls Are In place
• Productivity is Increasing
• Costs are Controlled
• Contracts are Managed with Integrity and in
  Compliance with Applicable Law
• Mitigated Adverse Aspects of Contractor
  Nonperformance on Operations
• Understand Supply Chain

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Contractor Efforts are Focused

• Use Contractor in Planning/Decision Making
• Meet Daily With Contractor
• Unauthorized Commitments/Ratifications are a
  Leadership Focus

PRIORITIZE
Counter any institutional prejudices that
punishes initiative and undermines mission
capacity.
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Management Controls Are In Place

• Make Contractor Responsible for Quality System
• Surveillance Plan
• Functional Area POCs
• Document Surveillance
• Government Property Management
• Contractor Purchasing System
• Effective Recycling Program
• Government/Contractor Documentation
• Sound Contracting Officer Determinations
• Proper Record Keeping

Gear Adrift is a Gift
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Productivity Increasing

• Plan for Changes to Requirements
• Use AF 616 vs Form 9s
• Recognize Skilled Labor/Heavy Equipment Shortages
• Anticipate Customs Issues

Reward action that is guided by informed
boldness and audacity.
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Costs Are Controlled

• Cost Management
• Adequate Cost Reporting
• Budgeting and Estimate at Completion
• Cost Voucher Adequacy
• Lease vs. Buy Determinations
• Proper Payment for Construction
• Performance Based vs. Cost Incurred
• Manage Contractor Overtime
• Approve Requisitions over 2500
• Timely Funding for Contract Changes/Options

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Contracts are Managed with Integrity and in
Compliance with Applicable Law

• Establish SOPs
• Document Required Corrective Actions
• Dont Become the Contractors Trainer
• Use Award Fee to Fairly Evaluate Performance
• Document Findings
• Contractor Due Process
• Web Based System
• Understand Local Labor Law
• Sponsorship
• Severance Pay
• Overtime

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Mitigated Adverse Aspects of Contractor
Nonperformance on Operations

• Contingency Plan
• Know Contractors Employees
• Background Checks
• Hiring Standards Identified for Skilled Labor
• Local Culture Briefings
• Ensure Contractor Employees Understand
  UCMJ/SOFA/Military Extraterritorial Jurisdiction
  Act of 2000

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Mitigated Adverse Aspects of Contractor
Nonperformance on Operations

• Third Country Nationals (TCNs)
• Understand Religious Customs, Motivations
• Escort Requirements
• Interpreters
• Health
• Force Protection
• Drugs

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Understand Supply Chain

• Understand Transportation System
• Recognize Long Lead Requirements/Funding
  Processes
• Develop Extended Vendor Base
• Team with Embassy/Chamber of Commerce
• Develop Local Purchasing System
• Proactively Resolve Customs Issues
• Recognize Contractor Limitations

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Summary

• Ensure Contract is Written Properly to Provide
  Flexibility and Support Operations
• Choose Contractor with Proven History of Cost,
  Quality, and Property Management
• Give Yourself The Best Chance For Success
• Know Your Supply Chain (Names and Phone Numbers)
• Vals Rule
• Is What You Are Doing (or Not Doing) Supporting
  the Fight

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QUESTIONS???Fred.Valentine_at_DCMA.mil
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(No Transcript)
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Backup Slides
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Sources

• Joint Publication 4.0, Doctrine for Logistic
  Support of Joint Operations
• Publication of FM 100-21, Contractors on the
  Battlefield, 26 March 2000
• http//www.usafa.af.mil/jscope/JSCOPE00/Campbell00
  .html
• http//www.stuttgart.army.mil/community/Citizen/20
  01/1009/Civilians.htm
• http//www.osc.army.mil/others/Gca/battlefield.doc
  
• http//www.adtdl.army.mil/cgi-bin/atdl.dll/fm/3-10
  0.21/toc.htm
• http//www.sftt.org/PDF/article05152003a.pdf

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CONTINUATION OF ESSENTIAL SERVICES (DODI 3020.37)

• Identify Essential Services/Personnel
• Terms of Contract Require Continuation of
  Essential Services
• Contingency Plan
• Identify Source of Support
• Resources
• Communication with Contractor Regarding
• Force Protection
• Insurance
• Equipment
• Importance to Mission

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Required Contract Clauses(When Deployment of
Contractors is Anticipated)

• FAR 52.228-3 Workers Compensation Insurance
  (Defense Base Act)
• FAR 52-228-4 Workers Compensation and War Hazards
  Insurance Overseas
• FAR 52-228-7000 Reimbursement for War Hazard
  Losses
• FAR 52-228-7003 Capture and Detention
• DFARS 252-225-7043 Antiterrorism Force Protection
  Policy For Defense Contractors Outside the United
  States
• DFARS 252-209-7001 Disclosure of Ownership or
  Control by the Government of a Terrorist Country

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Quick Guide for New Acquisitions up to 2,500

• Competition is not required FAR 13.202
• Oral solicitations allowed, except for
  construction over 2,000 FAR 13.106-1
• May use purchase cards FAR 13.201

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Quick Guide for new acquisition over 2,500 up to
10,000

• Soliciting one source allowed if CO determines
  urgent with only one source reasonably available
  FAR 13.106-1.
• FAR Part 6 does not apply however, consider
  soliciting at least three sources. FAR 6.001 and
  13.104 .
• Oral solicitations are allowed, except for
  construction over 2,000. FAR 13.106-1
• May use purchase cards FAR 13.201.

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Quick Guide for Acquisitions over 100,000 and up
to 5,000,000 using Commercial Item Processes
FAR 13.5

• Firm-Fixed-Priced or Fixed-Price with EPA
  Contracts
• Competition or Sole Source Justification
• Reduce Synopsis and Solicitation Time

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Quick Guide for new emergency acquisition over
100,000 "non-commercial" FAR processes

• Limit competition citing unusual and compelling
  urgency. Approval justification after award FAR
  6.302-2
• Use oral solicitations FAR 15.203
• Issue Letter Contracts FAR 16.603

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Contract Administration Relationships
CONUS
AFCESA PCO
RMS Corporate
Qatar
RMS Regional Mgr
AFCESA FORWARD
DCMA Lead ACO
AFCAP S I T e
DCMA AFCAP ACO
RMS On-Site Mgr
Base CDR
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Task Order Process
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AFCAP ProcessContract Modifications
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Typical Task Order Elements

• Air Force construction efforts Flight line,
  CAOC, MILCON, Munitions Storage Facilities, base
  operations, and facilities
• OM of Power Generation
• Engineering design support
• Water Well Drilling