Word Collaboration Feature

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Word Collaboration Feature

• Using Words Collaboration Tools

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Objectives

• Create an outline
• E-mail a document for review
• Insert comments

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Objectives

• Track changes
• Review tracked changes
• Send an outline to PowerPoint

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Entering Headings in an Outline

• With Word started and a new document window open,
  click the Outline View button on the horizontal
  scroll bar
• If your screen does not display the Outlining
  toolbar, click View on the menu bar, point to
  Toolbars, and then click Outlining
• Type Exciting Tri-Circle Ranch Rocky Mountain
  Excursions and then press the ENTER key
• Type Hiking Highlights and then press the ENTER
  key
• Press the TAB key

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Entering Headings in an Outline

• Type Short walks and day hikes and then press the
  ENTER key
• Type Abandoned mines and then press the ENTER key
• Type Export guides and then press the ENTER key
• Type Overnight backpacking trips and then press
  the ENTER key
• Press SHIFTTAB

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Entering Headings in an Outline
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Entering Headings in an Outline

• Enter the remaining headings in the outline, as
  shown on the following slide. Use the TAB key or
  Promote button to promote a list item, and the
  SHIFTTAB key combination or Demote button to
  demote a list item

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Entering Headings in an Outline
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Saving a File

• Save the document to your floppy disk with the
  file name, Rocky Mountain Outline

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E-Mailing a Document for Review

• Click File on the menu bar and then point to Send
  To
• Click Mail Recipient (for Review)
• When Word opens the Please review Rocky Mountain
  Outline window, type the recipients e-mail
  address in the To text box
• Click the Send button on the E-mail toolbar

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E-Mailing a Document for Review
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Inserting a Comment in the Reviewing Pane

• If the Reviewing toolbar is not displayed in the
  Word window, click View on the menu bar, point to
  Toolbars, and then click Reviewing
• Select the text on which you wish to comment
• Click the Insert Comment button on the Reviewing
  toolbar
• Type In PowerPoint, use a mountain background for
  the slide show.

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Inserting a Comment in the Reviewing Pane
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Editing a Comment in a Comment Balloon

• Click the Reviewing Pane button on the Reviewing
  toolbar to remove the Reviewing Pane from the
  screen
• Click the Print Layout View button on the
  horizontal scroll bar
• If necessary, click the Zoon box to select its
  percentage. Type 85 and then press the ENTER key
• If necessary, scroll to display the comment
  balloon in the document window
• In the comment balloon, delete the word, In, at
  the beginning of the sentence. Type When you
  send this document to

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Editing a Comment in a Comment Balloon
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Inserting a Comment in a Comment Balloon

• If necessary, scroll down to display the text,
  Bring the following, in the document window
• Select the text, Bring the following
• Click the Insert Comment button on the Reviewing
  toolbar
• In the comment balloon, type Excellent
  suggestions!

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Inserting a Comment in a Comment Balloon
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Tracking Changes

• Press CTRLHOME to position the insertion point
  at the beginning of the document
• Double-click the TRK status indicator on the
  status bar
• Position the insertion point immediately to the
  left of the word, mines, in the fourth paragraph
• Type silver and then press the SPACEBAR
• Scroll down and select the word, Paddling, in the
  third major heading of the outline by
  double-clicking it

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Tracking Changes

• Type Rafting as the replacement text
• If necessary, click the right scroll arrow to
  display the markup balloon
• If necessary, scroll down to display the next
  line on the screen
• In the next line, select the first occurrence of
  the word, River, and then press the DELETE key
• Press the END key and then type s at the end of
  the line

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Tracking Changes
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Stop Tracking Changes

• Double-click the TRK status indicator on the
  status bar

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Review Tracked Changes and Viewing Comments

• Press CTRLHOME to position the insertion point
  at the beginning of the document
• Click the Next button on the Reviewing toolbar
• If necessary, click the right scroll arrow on the
  horizontal scroll bar so that the comment balloon
  is visible
• Read through the comment and then click the
  Reject Change/Delete Comment button on the
  Reviewing toolbar
• Click the Next button on the Reviewing toolbar
  again

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Review Tracked Changes and Viewing Comments

• Click the Accept Change button on the Reviewing
  toolbar to accept the insertion of the word,
  silver
• Click the Next button on the Reviewing toolbar
• When Word selects the deletion of the word,
  Paddling, click the Reject Change/Delete Comment
  button on the Reviewing toolbar
• Click the Next button on the Reviewing toolbar
• When Word selects the insertion of the word,
  Rafting, click the Reject Change/Delete Comment
  button on the Reviewing toolbar

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Review Tracked Changes and Viewing Comments

• Click the Next button on the Reviewing toolbar
• Click the Accept Change button to accept the
  deletion of the word, River
• Click the Next button on the Reviewing toolbar
• Click the Accept Change button to accept the
  insertion of the letter, s

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Review Tracked Changes and Viewing Comments

• Click the Next button on the Reviewing toolbar
• Read through the selected comment and then click
  the Reject Change/Delete Comment button on the
  Reviewing toolbar to delete the comment

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Saving and Printing the Outline

• Save the modified file with the file name, Rocky
  Mountain Outline Final, to your floppy disk
• Click the Outline View button on the horizontal
  scroll bar to switch to outline view
• Click the Print button on the Standard toolbar

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Comparing and Merging Documents

• Be sure the Rocky Mountain Final document is
  displayed on the screen and the disk that
  contains the original outline is in drive A
• Click Tools on the menu bar
• Click Compare and Merge Documents on the Tools
  menu
• When Word displays the Compare and Merge
  Documents dialog box, click the Look in box
  arrow, and then click 3½ Floppy (A). Click
  Rocky Mountain Outline in the list

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Comparing and Merging Documents

• Click the Merge button arrow
• Click Merge into new document
• If necessary, click the Outline View button on
  the horizontal scroll bar

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Comparing and Merging Documents
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Closing a Document

• Click File on the menu bar and then click Close
• When Word displays a dialog box asking if you
  want to save changes, click the No button

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Hiding the Reviewing Toolbar

• Right-click the Reviewing toolbar
• Click Reviewing on the shortcut menu

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Sending an Outline to PowerPoint

• Click File on the menu bar and then point to Send
  To
• Click Microsoft Office PowerPoint on the Send To
  submenu

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Modifying a PowerPoint Slide Show

• Right-click the first slide in the Slides tab and
  then click Slide Layout on the shortcut menu
• When PowerPoint displays the Slide Layout task
  pane, click the top-left text layout to apply the
  Title Slide layout to the first slide
• Click the Slide Design button on the Formatting
  toolbar
• When PowerPoint displays the Slide Design task
  pane, scroll through the list of designs until
  Mountain Top is displayed. Click Mountain Top

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Saving the Slide Show

• Save the slide show to your floppy disk with the
  file name, Rocky Mountain Slide Show

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Quitting PowerPoint and Word

• In PowerPoint, click File on the menu bar and
  then click Exit
• In Word, click File on the menu bar and then
  click Exit. If Word displays a dialog box about
  saving changes, click the No button

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Summary

• Create an outline
• E-mail a document for review
• Insert comments

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Summary

• Track changes
• Review tracked changes
• Send an outline to PowerPoint

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Word Collaboration Feature Complete