Welcome to CNP Web Food Distribution Training

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Welcome to CNP WebFood Distribution Training

• For Recipient Agencies

Click the mouse or press Enter to move to the
next slide
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• If you have speakers and wish to listen to the
  slide show, please turn on your speakers, turn up
  the volume to the desired level

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• Welcome to the CNP/Food Distribution slide show
  tutorial. We have posted this tutorial to assist
  you with the online ordering system. We want
  your experience to be as problem free as
  possible. Please take some time to view the
  slide show and return as many times as you need
  for periodic review of procedures. You will
  notice links at the top and the bottom of the
  page they are marked home, refresh, previous,
  next and end. Clicking these links will help you
  maneuver through the slides at your own pace. We
  hope you find this tool useful and it provides
  you the needed information to successfully manage
  your commodities.

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• At this point you should have already completed
  the Survey Process. The survey is now closed and
  will not be available again until the January
  2010 time period for 2011 school year except for
  cheese and bonus items. To review this process
  login to CNP Web, from the main menu select
  resources, and then view the 2010 Survey Slide
  Show Tutorial ppt

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First you will need to log into CNP Web
Click Here
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Select the green puzzle piece by clicking on it
with your mouse.
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When you first login you will see a message from
our office. This is where we will update you on
anything new or significant so please review the
information on this screen carefully before
proceeding. After reviewing click on the next
page button at the bottom of the message to
proceed. You may have to scroll down to be able
to see the continue button.
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Select the correct program year for the data you
want to work with by clicking on it. This will
become much more important as other years are
added to the database that you are in the correct
years data.
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There are many links built into the database.
You can access them simply by clicking on them
with your mouse. Take time to explore all the
system can do for you.
There are 3 areas that will aid you in locating
data, knowing your districts status and updating
information.
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There are many links built into the database.
You can access them simply by clicking on them
with your mouse. Take time to explore all the
system has to offer to you.
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The first thing you will want to review is your
RA Information sheet and then update it for any
changes. This can be located on the tabs
section. Be sure to scroll down through the
entire form. Remember your changes will not be
saved unless you are in edit mode and remember to
click the submit button located at the bottom of
the screen.
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Towards the end of the RA information sheet you
will be asked to certify the form is true and
correct. You can complete this step by clicking
on the box prior to submitting your form.
After submitting your form it will move to a
pending approval status. You will no longer have
access to the form until we either approve or
reject the form. If you have forgotten something
or need to make a correction you can wait for us
to review it or contact us for assistance.
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You can verify that the form has been approved by
looking at the status.
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By clicking on the second tab you can check your
entitlement.
To see details click here
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The third tab will let you review your surveys.
By clicking on the view button you will be able
to see what you ordered on each survey
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You can review this by month by clicking here and
selecting a specific month.
You can see what you requested and amount
adjusted to when we ordered the products from
USDA. The Fill column shows what has been
allocated to you. Bal is the amount still to
arrive at the warehouse. As always there is no
guarantee of what will be purchased by USDA.
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When you click on the view button for your
processed items you will see displayed a list of
diverted product. If you click on the product
code (see blue number below) you will be able to
see your raw diversion information.
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From here you will be able to determine which
processor your product will be sent to.
You will see a product description, requested
pounds, adjusted /assigned pounds and balance for
that processor.
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On the allocations tab you will be able to view
some very significant dates
Allocation Date This is the date product is
allocated to you because it is in stock.
Accept Date Until this date is reached you
have a right to refuse the allocation. Expire
Date This date is used to bill you for storage
costs if product is still in the state
warehouse. Close Date - After this date the
State can remove the product from your
allocations and put it into state inventory to
be reassigned, this does not return funding to
you.
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Remember to watch these dates. They will be
critical to you getting the Items you want to
receive as well as preventing the shipment of
items you might not be able to receive.
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Other Important dates can be found under the
resources tab. You will want to be sure to pay
strict attention to the dates for order
submission.
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By selecting the edit button you will be able to
see what was on that allocation.
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From here you will be able to adjust how much you
want to accept of this product. USE EXTREME
CAUTION when you adjust numbers here it releases
your items to other school districts.
Once the last acceptance date is passed you will
no longer be able to reduce the quantity you
ordered or assigned to you from bonus and the
product will be your schools. On entitlement
items if you refuse the product after the last
acceptance date your entitlement will be charged
even if you do not request delivery of the
product.
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In the edit mode you will be able to adjust the
amount you desire. Once you reduce the desired
quantity click next and then click accept if you
are ok with the number entered. You will not be
able to go back and increase the number here.
Your available quantity you can order later will
now reflect the new number.
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To spend remaining entitlement dollars
From the Allocations tab you can click on Add
Surplus.
You will then be able to see your remaining
entitlement and a list of currently available
items you can choose from. You will want to
check this periodically for new items.
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You will then be able to request any additional
cases currently in surplus in the state
warehouse. This is also where you could go to
try to recover cases that you refused earlier if
you change your mind.
Even if you have spent all of your entitlement
you will still be able to add bonus or free
products. If you have funds remaining you should
be able to choose from all available remaining
products still unallocated.
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Remember requesting items on this tab does not
add them into your orders. Items requested if
approved will draw down your funds and move into
your available items inventory. You will still
need to order these items or you will not receive
them.
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Inventory Tab
The important thing to watch on this page is when
you have multiple expiration dates. You will
want to be sure you to click on the button to
see what the other expiration dates might be so
you do not loose products by not ordering them
soon enough.
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Orders Tab
You will now be in control of the orders you
receive. This is the tab you will use to have
products delivered to you. Remember you do not
want to leave items sitting in the warehouse past
their close date or you may lose them.
To set an item up for delivery click on the add
order button located just below the orders tab.
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Select the warehouse you want to order deliver to
by clicking on the warehouse number.
Here you will see the different order periods you
requested product on. To view the details click
on the Select button on the far right.
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You will now know when you should get your
delivery,
and you can adjust the quantity you want shipped.
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After adjusting to desired cases for this
delivery select the next page button located at
the bottom of the page.
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You will see a summary of your order
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If you are happy with what your order summary
shows then confirm your request by selecting the
submit button. If not click prev. page and go
back and modify your request.
Orders can be adjusted as long as they are in
open status. You can do this anytime prior to
the Submit Order period end date for that months
shipment. You can View, Edit or Delete orders
prior to the cutoff for orders submissions. You
can find a chart of these dates in the resource
section. To ensure that you see all available
products remember to confirm your order between
the dates listed on the delivery schedule.
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Resources
You will find all kinds of useful information
located on the resources link. If you do not
find what you are looking for or need further
assistance please call or email us. Brown Box
Commodities Char Johnson, CNP Commodities
Tech [phone] charlene.johnson_at_schools.utah.
gov Processing Commodities Barbie Faust,
Commodities Specialist [phone]
barbara.faust_at_schools.utah.gov
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We hope you will enjoy having more control and
visibility of your commodities.