University of Waterloo

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EXAM PROCEDURES 2009-2010

• University of Waterloo
• Office for Persons with Disabilities

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EXAM TEAM
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TO RECEIVE EXAM ACCOMMODATIONS
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TIME LINES

• Triplicate forms must be signed and returned to
  the OPD at least 7 working days prior to your
  first midterm test for each coursewhite copy for
  OPD, yellow copy for your instructor and pink
  copy for your records.
• If accommodations are only for finals, forms must
  be returned 2 weeks prior to the end of classes.
• If circumstances change and your are able to
  write with the class, without your approved
  accommodation, you must inform the OPD exam
  coordinators of this decision via email and your
  professor a minimum of 24 hours in advance.

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TRIPLICATE FORMS

• Dont procrastinate!
• It is in your best interest to have all
  arrangements made well in advance of upcoming
  exams, thus reducing last minute running around
  which
• can increase exam stress.

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ACADEMIC ADVISORS

• Students in all faculties should know who their
  academic advisor is and meet with this person as
  necessary to discuss academic goals and approved
  academic accommodations such as a reduced course
  load.
• Engineering Students
• 1st year - Meet with the Associate Director 1st
  year Engineering.
• Upper year - Meet with your Engineering
  Associate Chair.

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EXAM REGULATIONS
The Office for Persons with Disabilities abides
by final examination policies and procedures as
governed by the Senate and is available at
http//www.registrar.uwaterloo.ca/exams/ExamRegs.p
df Consult the online undergraduate calendar
at http//ugradcalendar.uwaterloo.ca/
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EXAM REGULATIONS

• NOT PERMISSIBLE
• Bags, purses, knapsacks etc.
• Hats/caps
• Wireless or electronic devices of any sort
• Policy 29 Smoking will not be permitted in an
  examination room at any time. Students are
  prohibited from taking a smoking break during an
  exam.

• You must display your student ID on the desk
• PERMISSIBLE
• Pens, pencils, erasers
• Items listed on the examination cover sheet

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ACADEMIC OFFENCES
Honesty is the best policy - Consider Your Actions

• Cheating on an examination is an academic
  offence punishable by disciplinary action.
• If a proctor has reasonable grounds to suspect
  that cheating has occurred, the proctor will
• Confiscate all of the evidence available
• Inform
• the course instructor
• Rose Padacz, director of the OPD
• your OPD advisor
• the exam coordinator

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EXAM REGULATIONS

• The exam form permits you to write with
  accommodation at the same time as your class with
  the following two exceptions
• All evening exams start at 500 p.m. regardless
  of the scheduled start time (i.e. if your
  midterm starts at
• 700 p.m. you will write at 500 p.m.).
• Your class schedule interferes with the 500
  start time. (i.e. a lab) In this instance,
  prior notification is required.

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CONSEQUENCE OF A LATE ARRIVAL

• Daytime Exams
• Unless stated otherwise in the course syllabus
• Less than 15 minutes
• the time is deducted from your overall allotted
  time
• More than 15 minutes
• you will be sent to write with the class
• Evening Exams
• Less than one hour without prior notification to
  the OPD
• the proctor will deduct the time difference from
  your overall allotted time (you lose the time
  no exceptions)
• More than one hour late
• you will write with your class at the scheduled
  time
• (no exceptions)

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DATE CHANGES

• If in discussion with your instructor
  arrangements are made for you to write at a
  different time than the rest of your class, it is
  your responsibility to
• obtain written permission from your instructor
  (triplicate form, note, or e-mail)
• follow up with your OPD Advisor
• forward this permission to Ruth Huard
  rlhuard_at_uwaterloo.ca
• The written permission must clearly state the
  course code, instructors name, and the date and
  time agreed upon for the exam.

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A Reminder

• When writing an exam at 500 p.m. you must remain
  in the proctored area for 15 minutes after your
  class goes in to write.
• Plan ahead for those times when you have to
  remain in the proctored area until your class
  begins writing.
• The only exception occurs when you have a signed
  note from your instructor giving permission to
  leave when finished.

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PROCTORED AREA

• NOT PERMISSIBLE
• E-Mail
• Cell phone (please turn it off leave it in
  your bag before you start your exam)
• Electronic devices of any sort
• Leaving the proctored area without permission of
  your proctor
• (Please note OPD will not assume responsibility
  for any theft or damage of your own electronic
  devices of any sort. Thank you!)

• PERMISSIBLE
• Quiet activities such as
• Read
• Enjoy a snack
• Relax

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MEDICAL ALERT

• Due to allergies environmental sensitivities
• Exam areas are scent free environments.
• Avoid the use all scented products which can
  aggravate health problems for those with asthma,
  allergies and other medical conditions.
• No products containing nuts are to be brought
  into the exam areas for snacks.
• Due to others with latex allergies, it is
  essential that you thoroughly clean up all eraser
  crumbs from your exam area and throw them in the
  garbage.

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PRE EXAM PREPARATION

• Arrange with your instructor and/or TA to contact
  you during your exam to discuss any possible
  questions that may arise. Remind (e-mail or
  call) your instructor of this arrangement prior
  to your exam.
• Check at the OPD 2 days in advance of writing an
  exam to ensure that your name is on the schedule.
  
• Make sure that you know where the class is
  writing for midterms finals, how much time
  your classmates have to write the exam and what
  aids you are allowed to use e.g. calculator,
  crib sheet, textbook

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EXAM DAY

• Arrive on time and inform the proctor that you
  have arrived, giving your identification, course
  name and number.
• Take a seat and wait until you are called to your
  specific exam spot.
• Enter the exam area quietly so as not to disturb
  students already writing.
• Each student is seated individually. Although
  you may experience a slight delay in start time,
  you will always receive your full allotment of
  time.

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GETTING STARTED

• Read
• The cover page for instructions
• The exam to look for any discrepancies or areas
  that require clarification from the professor
• Notify your proctor immediately if
• you notice discrepancies with your exam
• you need clarification or a question answered by
  your professor we cannot guarantee that he/she
  can be reached
• you are ready to print your exam
• you need to leave to go to the washroom and must
  also notify the proctor of your return
• you are ill

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CONTRACT

• I attended the Exam Procedures Session at the
  OPD on _____________________covering procedures
  for alternate exam arrangements.
• My signature indicates that I fully understand
  and agree to the above information.
• _______________________
• Students Signature
• _______________________ OPD Signature
• _______________________
• Date

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CONTACT INFORMATION

• For additional information, visit our website at
• http//www.studentservices.uwaterloo.ca/disabiliti
  es/
• To contact the OPD at the University of Waterloo,
  call
• Ruth Huard x35082 or x34635
• Exam Co-ordinators Office x32292
• Ildiko Denes x32362