Million Euro

1
Impact and problems
Million Euro
2
Impact and problems

• giving flesh to European construction and
  adding to mere legal construction with direct and
  indirect management of funds
• EU funds versus national funds (content,
  procedures, time)
• reaching out to civil society bypassing Member
  States on less politically sensitive topics (SME,
  information society, etc)
• increasing demands not only from MS/big lobbies
  but civil society leading to disperions of
  resources in small projects
• but also problem of lack of personnel resuling in
  externalisation of functions in TAO (see SCR)
• not always a strong legal basis (Exprom
  programmes)
• and mostly diversion of human resources from
  strategy/policy development towards management of
  funds

3
1999, and after ?
Million Euro
4
Structural funds (1)
Do not forget the bigger picture !

• Objective reinforce cohesion inside Europe and
  close development gap between its regions
• Framework Programming period 2000-2006
• Resources 213 000 Meuro for 2000-2006 (18 000
  for Cohesion)
• Geographical coverage all EU countries but
  accent on poor
• Instruments
• regions lagging development (Ob.1) 69
• industrial and rural decline (Ob. 2) 11.5
• human resources (Ob.3) 12.3
• Decentralised management National and Regional
  authorities
• Regulations 1999
• wider us of global grants (CCI Italy and Spain)
• wider economic and social partnership

5
Structural funds (2)
Programming Process

• Objective 1
• EU decides list eligible regions
• 7th July EU decides on budget sharing MS
• July EC publishes orientations
• October MS send to EC their development plans
• December EC approves plans
• March 2000 MS sends plans of complementary
  programming

• Objective 2
• 7th July EU decides on populations max and
  budget sharing MS
• July EC publishes orientations
• 15th August MS present list of eligible areas -
  negotiation !
• 15th October EC decision
• 15th February 2000 MS present plans to EC
• 15th October MS send plans of complementary
  programming

6
Innovative actions (3)
Do not forget the bigger picture !

• Legal basis article 21 of new Regulations ERDF
• Objective explore new approaches to economic and
  social development and encourage cooperation of
  local/regional actors
• Resources 1 of Structural Funds for 2000-2006
• Geographical coverage all EU countries
• Sectors of interventions in 1994-1999 these were
  in information society, culture/heritage,
  Ecos-ouverture II with bordering CEEC and MED
  countries, Recite II within the EU, new sources
  of jobs, technological innovation, urban
  development, regional or spatial planning. New
  sectors in discussion
• Centralised management in Brussels by DG XVI and
  TAO
• Success stories IRISI project

7
Community Initiatives (4)
Do not forget the bigger picture !

• Objective support for structural measures which
  have a specific impact at European level
• Resources 10 900 million Euro for 2000-2006
  (from 9 of SF to 5 )
• Geographical coverage all EU countries
• Number down from 13 for 1994-1999 to 4 now
• INTERREG III for interregional cooperation and
  balanced development (SME, tourism, islands, etc)
  
• LEADER for rural development
• EQUAL for fighting inequalities in labour market
• URBAN II for urban development
• Decentralised management National Authorities
  and ministries presenting Programmes of Community
  Initiatives

8
Interreg III (1)
Do not forget the bigger picture !

• Start in 1990
• Geographical coverage the Interreg IIC programme
  areas Art. 10 pilot actions areas (where
  considered justified). Attention to remote and
  insular regions
• Objective
• to contribute to economic and social cohesion
• to contribute to economic and territorial
  integration for a sustainable and balanced
  development
• to develop cross-border, transnational and
  interregional cooperation
• Approach geographical integration of policies at
  European wide and transnational level horizontal
  cooperation and partnership among sectorial
  policies vertical cooperation and partnership
  between various levels of government and other
  social-economic partners
• Budget 4.875 million Euro for 2000-2006

9
Interreg III (2)
Do not forget the bigger picture !

• A) Cross border cooperation
• Eligible areas NUTS III areas on borders, some
  maritime regions
• Objectives creation of cross-border
  socio-economic poles through the promotion of
  joint strategies of sustainable territorial
  development
• Priority actions planning nature and national
  heritage entrepreneurship (SMEs, local
  development) labour market integration and
  social inclusion administration and legal
  cooperation sharing resources in RTD, culture,
  environment

10
Interreg III (3)
Do not forget the bigger picture !

• B) Transnational cooperation
• Eligible areas all the EU territories and
  neighbouring regions based on Interreg IIC and
  art.10 of the Spatial Planning Areas
• Objectives territorial cooperation territorial
  integration with candidate countries and
  neighbouring other countries
• Priority actions transnational spatial
  development strategies transports and
  communications environmental and water
  management remote regions linkages

11
Interreg III (4)
Do not forget the bigger picture !

• C) Interregional cooperation
• Eligible areas all EU territory
• Objectives to improve effectiveness and the
  means of regional development by the creation of
  networks
• Priority actions exchange of experiences and
  good practices within the 15 EU members and with
  non-member countries cooperation in RTD, SMEs,
  information society, tourism, culture and
  environment maritime cooperation

12
Leader
Do not forget the bigger picture !

• Start in 1991
• Geographical coverage all EU members territories
• Objective
• to carry out integrated strategies of
  sustainable development to valorise the cultural
  and natural heritage
• to develop the economic environment in order to
  create new jobs
• to improve the organisation capability of the
  various communities
• Sectors
• territorial pilot-strategies for rural
  development
• intra-territorial and transnational
  cooperation
• creation of a network participants at Leader
  will put on the network the results of
  their experiences
• Budget 2.020 million Euro for 2000-2006

13
Equal
Do not forget the bigger picture !

• Geographical coverage all EU member States
• Objective promotion of new means against any
  kind of discrimination and inequality in the job
  market through the transnational cooperation
• Partnership local and regional authorities,
  chambers of commerce, geographical and sectorial
  partners
• Compared to ADAPT priority of the national
  programmes wider projects bottom-up approach
  mainstream into job policies
• Budget 2.847 million Euro for 2000-2006

14
Urban (1)
Do not forget the bigger picture !

• URBAN - Mission
•  economic and social regeneration of cities and
  neighbourhoods in crisis

15
Urban (2)
Do not forget the bigger picture !

• URBAN (1994-99)
• 118 programmes co-funded at present
• 85 launched in June 1994 (33 in 1996)
• 900 million Euro from EU
• plus 900 million from national sources
• 3.2 million people targetted
• average 560 Euro per capita
• Commission envisaged integrating urban actions
  into Objectives 1 and 2 mainstream programmes

16
Urban III (3)
Do not forget the bigger picture !

• Ojectives
• 1. Innovative strategies for sustainable
  regeneration of small and medium-sized towns and
  cities or distressed urban neighbourhoods in
  larger cities
• 2. Enhance and exchange knowledge/experience
  regarding sustainable urban development
• Key characteristics
• about 50 urban zones
• inside or outside Objectives 1 and 2
• geographical coherence
• smaller towns now included
• but targeted areas must be over 20.000
  population

17
Urban III (4)
Do not forget the bigger picture !

• Principles rules for URBAN bids
• critical mass
• local partnership
• link strategy to wider region
• access to job
• equal opportunities
• EU environmental policy
• complementarity

18
Urban III (5)
Do not forget the bigger picture !

• Priority measures
• mixed use of land, including brownfield sites
• integrating the socially excluded and ethnic
  minorities access to basic services
• involvement of local communities
• sustainable jobs and employment pacts
• entrepreneurial development
• multi-modal public transport
• waste minimisation and treatment

19
Urban III (6)
Do not forget the bigger picture !

• Allocation of 700 million Euro
• the larger Member States
• Germany 140 million
• UK 117 million
• Italy 108 million
• Spain 106 million
• France 96 million

20
Urban III (7)
Do not forget the bigger picture !

• Allocation of 700 million Euro
• the other Member States
• Netherlands 28 million
• Greece 24 million
• Belgium 20 million
• Portugal 18 million
• Austria 8 million
• Denmark, Ireland, Finland, Sweden 5 million
  each
• Luxembourg 0
• Networks 15 million

21
PHARE (1)
Do not forget the bigger picture !

• Start in 1989 planned up to 1999 and will be
  continued after
• Acronym Poland Hungary Aid for the
  Reconstruction of the Economy
• Geographical coverage from 2 countries in 1989
  to 13 in 1999
• Resources 10 920 MEuro for 2000-2006
• Sectors restructuring of public companies and
  development of private sector (SME), reform of
  agricultural sector, institutional reform,
  education and health, infrastructure (transport,
  energy, telecoms), environment, nuclear safety
• Approach from demand-driven principle up to
  Essen European Council in 1994 to
  accession-oriented strategy reinforced in
  Amsterdam European Council 1997

22
PHARE (2)
Do not forget the bigger picture !

• Decentralised implementation system since 1994 a
  process of decentralisation started passing
  competences on projects (launch, start-up and
  management) to national PHARE structures. From
  november 1999 they will launch the calls for
  tender
• Projects Services, Supplies and Works
• Instruments
• know-how transfer (policy advice, training,
  consultancy)
• support to investments (studies, guarantees,
  loans)
• investments in infrastructures (cofinancing,
  development of transeuropean networks,
  environment protection)

23
TACIS (1)
Do not forget the bigger picture !

• Start in 1991 planned up to 31.12.1999 and will
  be continued after
• Acronym Technical Assistance for the Community
  of Independent States
• Geographical coverage NIS Mongolia 13
  countries
• Objectives create favourable environment for
  private investments, develop intrastates economic
  and trade relations, favour social dialogue
  within NIS
• Resources 3290 Meuro for 1991-1999 to be
  continued after.

24
TACIS (2)
Do not forget the bigger picture !

• Sectors restructuring of public companies and
  development of private sector (SME), development
  of efficient food chain, infrastructure
  (transport, energy, telecoms), nuclear safety and
  environment, reform of public administration,
  education, social services
• Implementation system no decentralisation.
  Management of calls remains in Brussels
• Projects Services, Supplies and Works
• Instruments same as PHARE but accent on NGO and
  twinnings
• Success story CCI Madrid (OJ S 91/30)

25
MEDA (1)
Do not forget the bigger picture !

• Start Barcellona Declaration in 1995
• Geographical coverage Egypt, Jordan, Liban,
  Syria, Algeria, Morocco, Tunisia, Cyprus, Malta,
  Turkey, Israel, Palestine (12 countries) - not
  yet Lybia
• Resources 3425 MEuro for 1995-1999 2310 MEuro
  of EIB loans
• Objective to develop euro-mediterranean
  partnership
• Approach from Cooperation agreements in the
  1970s and bilateral Financial Protocol to new
  approach of MEDA partnership with multiannual
  programming
• Centralised managementin Brussels by DG1B/SCR

26
MEDA (2)
Do not forget the bigger picture !

• Sectors support to economic transition and
  establishment of free trade area by 2010 (private
  sector, promotion of investments), to support
  structural adjustment programmes, to strengthen
  socio-economic balance (social services, rural
  development, human resources), foster regional
  and crossborder cooperation
• Programming
• 90 of MEDA funds in bilateral cooperation within
  National Indicative Programmes of each MEDA
  country
• 10 of MEDA funds on regional cooperation for
  regional topics such as culture, economic
  cooperation, etc
• Projects Services, Supplies and Works
• Success story ARCHIMEDES

27
SCR

• The Service Commun de gestion de laide
  communautaire aux pays tiers (SCR) started
  operating with the objective to manage all
  aspects of projects from technical and
  operational, to financial and contractual and
  legal. It manages also the evaluations and
  auditing.
• Its creation in 1998 had the objective to
  introduce more coherence in the management of all
  the external assistance programmes.

28
SCR

• LACK OF EFFECTIVENESS
• The external aid amounts to 9.6 milliard Euro
• EU Comission has only 3 functionaries to manage
  10 million Euro the World Bank has 4 up to 9!
• Deficit of personnel amounts to 1.300 jobs
• Delays of subsidies it takes 8,75 years for
  Mediterranean countries 7 for Asia 6,5 for
  Latin America 2,77 for the Eastern European
  countries 1,8 for humanitarian and food aids!
• Only 3,629 of 14,406 milliard Euro have been
  spent!

29
SCR

• THE REFORM
• Creation of an External Aid Management Office
  replacing the BAT (bureaux dassistance
  technique)
• Objective improving speed, quality and
  visibility
• Creation of a new central and unique organisme
   Europe Aid 
• Supervision by the Management Board (Patten as
  President and Nielson as Chief Executive Officer)

30
Research and Development (1)
Do not forget the bigger picture !

• Start 5 Framework programme (1998-2002)
• Geographical coverage all EU countries but also
  non-EU !
• Resources 14 960 Meuro for 1998-2002 (4 of EU
  budget but 60 of internal actions, 4 of all EU
  RD expenditure)
• Approach not a synthesis of national/sectorial
  interests but a tool for EU policies and citizens
  towards globalisation, competition and
  unemployment, quality of life sustainable
  development, and ethical/social consequences of
  technical progress
• Geographical coverage all EU countries but also
  non-EU !
• Criteria for selecting proposal contribution to
  economic development and ST excellence, social
  objective (employment, health, environment) and
  European value added (critical mass, EU specific
  problems, standards)

31
Research and Development (2)
Do not forget the bigger picture !

• 4 Thematic programmes (72 of budget)
• quality of life (sustainable agriculture, cell
  factory
• user friendly information society (electronic
  commerce, MM)
• competitive and sustainable growth
• energy, environment and sustainable development
• Horizontal programmes (14 of budget)
• Innovation and participation of SME,
  International cooperation
• Projects CRAFT projects, RD projects,
  demonstration projects, innovation projects
• Success stories DEMARCHE, EBR

32
Leonardo (1)
Do not forget the bigger picture !

• Legal basis article 127 of Treaty
• Objective promote new approaches to policies of
  professional training
• Geographical coverage EU countries Island
  Lichtenstein Norway enlarged to Hungary, Ceck
  Rep, Romania, Cyprus in 1997 to Poland,
  Slovakia in 1998
• Resources 1150 Meuro for 2000-2006
• Management DG 22 and TAO (TAO now closed !)

33
Leonardo (2)
Do not forget the bigger picture !

• Sectors
• volet I improvement of the professional training
  systems (training bodies)
• volet IIimprovement of cooperation between
  univeristies and enterprises (economic and social
  actors)
• volet III development of linguistic competences
  and innovations
• volet IV accompanying measures (data bases, etc)
• Projects pilot projects, transnational
  placements (between 3 to 12 months) or exchanges
  (between 2 and 12 weeks),analysis and studies,
  demultiplication of projects
• Funding up to 100 000 Euro for pilot projects
  (75 of costs), 5000 Euro probeneficiary for
  transnational placements, and 50-100 of analysis
  and studies

34
Information on calls

• Preofficial information
• Meeting agenda (gain 1 month time in preparing)
• EC only to complement
• Antenna in beneficiaries countries (Ministries,
  EBIC, others, etc)

• Official information
• Official Journal (still valid)
• Web sites (SCR)
• TED (since 1st March on Internet but difficult)
• Specialised publication (beware of delays !!!)
• EC only as complement of information

35
Web sites

• europa.eu.int/comm/scr/tender for all Community
  Aid
• cordis.lu/fp5/ for information packages in 5 FP
• cordis.lu/SME for all SME funds in 5 FP
• europa.eu.int/comm/dg12/fp5/eag-names for your
  contact points
• ispo.cec.be for information society projects
• inforegio.org for regional EU funds
• rural-europa.aeidl.be for Leader initiative
• europs.be for Equal Initiative
• ted.eur-op.eu.int for all calls for SME of DG 23

36
How to prepare a proposal (1)

• If you have a new idea, then ask yourself
• which EU programme can fund it. Ask yourself
  which programme is the best suited, taking in
  mind that you cannot received double financing.
  
• who can co-finance it. Ask which are the
  different sources (national, regional, CCI,
  private) and how can they contribute (cash,
  services, structures)?
• who will write the proposal. The two parts of
  methodology (technical proposal) and budget
  (financial proposal) can be written separately

37
How to prepare a proposal (2)

• If you have a new idea, then ask yourself
• if you need a national or transnational partner.
  Sometimes partners could be interested in a
  proposal but not receive EU funds (Albania for
  MEDA, Turkey for 5 FP). Take into account
  difficulties of language, communications,
  coordination among partners
• how to identify your consortium. You can search
  the Web (for IST programme www.ideal-ist.net),
  take part in information days of the EC, ask the
  TAO, or build on your existing contacts and
  experiences

38
How to prepare a proposal (3)

• Evaluation Criteria
• 35 Quality and viability
• 20 Community added value
• 25 Partnership, management, human resources
• 20 Financial aspects
• Value for taxpayersmoney

39
How to prepare a proposal (4)

• Coordination
• Consortium leader proven management skills
  international project experience
• Coordinators role interface consortium-EC
  contract signatory financial administration
• Coordinator and partners QAed reporting against
  schedule
• ca. 10-15 of total effort

40
How to prepare a proposal (5)

• Financial Packaging
• Estimated budget on the basis of allowable
  costs realistic cost projections
• Funding scheme FC (full costs) or FF (flat rate
  full costs) AC limited to public-sector bodies
  including universities
• Payments 30 advance upon contract signature
  semestrial installments on the basis of actual
  costs
• Sounds costing adds to credibility

41
How to prepare a proposal (6)

• Drafting the first budget
• if the budget is not enough do not participate !
• fees in person/days for experts, person/weeks
  for short-term experts, person/months for
  long-term experts. Remember there are 22.5
  working days a month and 10.5 months/year
• direct expenses per diem/daily allowances (UN
  rate) for short term (less than 6 months
  activity) and housing allowance for long term
• prepare yourself to change the budget
  continuously following discussions with partners,
  errors, adjustments, etc

42
How to prepare a proposal (7)

• Communication Emphasis on dissemination of
  results!
• Reporting to the EC quarterly management
  reports semestrial progress reports with cost
  statements
• Public awareness final report and presentation
  web enabled showcase
• Dissemination channels EC and consortium
  websites conference(s) exhibition(s)

43
How to prepare a proposal (8)
Revision let us learn from the Japanese !

• Who should revise your propsal ?
• once your proposal is ready submit it to 2
  revisions
• BLUE REVISION ask 2-3 person within your CCI
  (colleagues of departments, another CCI) and give
  them the task to find out 7 things to be
  improved. Then integrate what you think needs to
  be changed
• RED REVISION ask another external person to your
  CCI, who has worked with EU funds and who has
  evaluated them (a consultant, a colleague). Ask
  him/her to highlight any other things to be
  improved

44
How to prepare a proposal (9)

• Let us pause a minute
• the consortium you imagined is the most
  appropriate or does it need adjustments ?
• do you have all the experts ? did you negotiate
  their fees with each one of them ?
• who writes which part of the proposal ?
• the budget is confirmed and agreed by all ?

45
How to prepare a proposal (10)

• Some tips and tricks
• if you have some budget ask a professional who
  has written or evaluated proposals to help you
• repeat some key concepts in 2 or 3 parts of your
  proposal
• take care of methodology how will you do the
  things you say you want to do ?
• demonstrate in the proposal that you have
  knowledge of the country/sector
• do not insist on links with beneficiaries that
  could exclude you !
• try to obtain proposals of other - if you can -
  and learn from
• do not think to write a proposal in less than a
  week

46
How to prepare a proposal (11)

• Conclusion
• Pay attention to call details use the
  check-list!
• Do not artificially adapt a proposal to an action
  line its a waste of time!
• Use outline proposal feedback
• Stay tuned to web sites

47
How to lobby for a project ?

• Before the call
• Phase of preparation and reflection (Green Paper)
• Drafting of the programme
• National contact points of diffusion
• Beneficiaries/Ministries
• Embassies/Delegations

• After the call
• Independent Evaluation Committee
• Monitoring Committee
• Permanent Representations of MS
• National offices of CCI in Brussels
• Eurochambres

48
And now ?

• Bravo, it was hard but you all made it !
• But it is not over
• Most probably if you pass technical selection you
  will have to be interviewed by the EC
• and then ?
• If you win the EU project then the management
  starts and it will require all your management
  capacities
• but this is another story we will talk about it
  next time ...