FAQ Car Rental

1
FAQCar Rental Reimbursement
2
Do I need authorization to rent a car?

• Yes

3
How do I get authorization to rent a car?

• Domestic trip, employee travel authorization
• Foreign trip, employee foreign car lodging
  approval form
• Relocation offer letter
• Visitor invitation letter

4
What size car rental does SLAC reimburse?

• Compact car

5
Are there any exceptions?

• Free upgrade
• Transporting equipment
• More than one SLAC supported traveler in the car
• Medical reasons (with a physicians letter and
  approved by the lab director)
• Size and height of the traveler (waiver letter
  from A.D.)

6
Does SLAC have agreements with any car rental
companies?

• Payless (San Francisco only)
• Enterprise (SLAC ID code 23J2424)
• Avis (SLAC ID code ADW A382311)

For more detailed information go to
http//www-group.slac.stanford.edu/travel/car_rent
al.htm
7
Should I purchase insurance?

• No
• Stanford is self-insured. The purchase of any
  additional insurance will not be reimbursed.

8
Are there any exceptions?
Yes When traveling to Foreign countries and
Hawaii
9
Which insurance should I purchase when I travel
to a foreign country or Hawaii?

• Collision damage waiver
• Loss damage waiver
• Supplemental liability protection

10
Do I purchase insurance in Canada and Mexico?

• Yes
• They are Foreign countries.

11
What do I do if I get in an accident?

• Request names, addresses, and phone numbers of
  all persons involved, including any witnesses
  obtain name of legal owner of vehicle.
• Do not admit liability or make any statement
  except to police officers.
• Accidents on campus report to Stanford Police at
  [phone].
• Accidents off campus report to local Police.
• Promptly notify Risk Management of auto accident
  
• https//www.stanford.edu/dept/Risk-Management/docs
  /forms/autoaccident.fft
• Risk Management phone number 650-723-0042
• Risk Management fax number 650-723-9456