Presented by: Brian Pascal and Adam Schluckebier - PowerPoint PPT Presentation

Title: Presented by: Brian Pascal and Adam Schluckebier


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Presented by Brian Pascal and Adam Schluckebier
ESIS/SAP Cessna Implementation Conference June
9, 11, 16, 18

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Conference Methodology

• Who should be on this call?
• Suppliers that receive or send documents using
  the ESIS HOM site.
• With such a large number of suppliers on this
  call questions will not be taken over the phone.
• Please also put your phones on mute to limit
  background noises.
• Questions and comments are welcome and should be
  sent to the email address provided at the end of
  the presentation.

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Conference agenda

• Introduce the team for questions of either Cessna
  or ESIS
• Share documents which will and will not continue
  with SAP
• Detail ESIS/Cessna timing of sending and
  receiving documents
• Explain how the ESIS site will hold both Legacy
  and SAP documents
• Purchase Order numbering changes
• Timing of last Legacy document and first SAP
  document posting
• Supplier reconciliation procedures
• Demonstration of all the new documents look from
  SAP on ESIS HOM
• Review the minor view changes
• Explain the functionality changes
• HOM posting added for VAN vendors to allow Cessna
  buyers to see
• Transition to Shared Services invoice processing
• Supplier feedback process

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Cessna and ESIS team that will be involved in
answering questions

• Cessna
• Brian Pascal (SAP implementation team member)
• Adam Schluckebier (Supply Management SAP
  coordination)
• ESIS
• Chris Sherman (Customer support)
• Jill Slaby (Program manager for SAP
  implementation)

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Cessna documents with SAP

• Continuing
• 850/860 Purchase Order/Change Order
• 862 Ship Schedule
• 846 Inventory Advice
• 830 Forecast
• 856 Advanced Ship Notice (ASN)
• Discontinued
• 869 Order Status Inquiry
• 870 Order Status Response
• 810 Invoice
• 855/865 PO/Change Acknowledgement

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Cessna/ESIS timing of sending and receiving
documents

• 850/860 Purchase Orders/Change Orders
• Every 15 minutes M-F
• 862 Ship Schedules
• All outstanding sent every Monday morning
• Changes sent every 30 minutes M-F
• 846 Inventory Advice
• Every morning M-F
• 830 Forecast
• Every Monday morning
• 856 ASN (Advanced Shipping notice)
• Cessna processes every 15 minutes M-F

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ESIS HOM at go-live

• Log-In process will remain unchanged
• On the site you will be able to view Legacy
  documents or SAP documents
• Legacy documents are view only and should only be
  used for reference
• The SAP documents will contain the current and
  any future documents
• Note ASNs will only be able to be created from
  the SAP documents

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Example of the ESIS HOM at go-live.
View selection
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New document numbers at Go-live

• Only POs in Legacy that were on Ship Triggers,
  VMI, or Min Max will be changing numbers with
  SAP.
• At Go-live a cross reference table for the POs
  that changed will be available.
• All other POs will remain with the same
  numbering and posted on the SAP/ESIS HOM.
• Note When a new PO is issued it will have the
  internal numbering sequence in SAP.

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Last day ? first day document timing

• Legacy ASN functionality will be turned off on
  June 15
• July 3, 2009 will be the last day that Legacy
  documents are sent from ESIS
• By July 17, all conversion PO and Scheduling
  Agreements will be posted on the new SAP HOM or
  sent through Van
• Suppliers need to reconcile these against their
  systems to verify outstanding balances and
  communicate with their buyer if differences are
  noticed
• The buyer will be responsible to communicate back
  if changes will be made and a change order sent
  after July 20
• All Non-conversion document processing will begin
  on July 20 per the scheduled timing discussed
  earlier

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Demonstration of the new SAP/ESIS documents

• For the Cessna HOM suppliers, the SAP transition
  will be nearly seamless. Although Cessnas files
  are changing on the back end, the suppliers will
  still maintain the same HOM look and
  functionality.
• Please be reminded that Legacy documents will
  remain on HOM for a time period and should be
  used for reference and reconciliation only.

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850 Purchase Order (PO) ? SAP

• Cessna SAP PO

• Current Cessna PO

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862 Ship Schedule (SS) ? SAP
Cessna SAP SS
Current Cessna SS
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Advanced Ship Notice and Barcode ? SAP
Cessna SAP ASN
Current Cessna ASN
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830 Forecast (PLS) ? SAP
Three forecast types will be combined for each
supplier, the supplier will know what type by
viewing the doc type SA Scheduling Agreement,
PO Purchase Order, MM Min MaxCessna added
total net change at the line level along with the
current net change at the schedule level. The
forecast horizon remains at 24 months like today.
Document type
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846 (INV) HOM ? SAP

• Material with inventory below min with show up in
  Red on the top of the list

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846 (INV) Spreadsheet download ? SAP

• Sequence could change daily depending on priority
  of sorting criteria
• Sort 1Yes/No Below Min, Sort 2Inv to max,
  Sort 3MRP Below Min Date
• ASN and Qty added if ASN is in transit that is
  NOT included in the Last receipt date

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Shared Services

• Changes to include
• Shared services is 1st point of contact
• Address to send invoices for payment
• Cutoff date for invoices received
• Only 1 invoice per email or fax
• Checks issued out of Ft. Worth, TX
• SAP Payment Issues

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Shared Services

• Cessna Accounts Payable representative and
  your buyer will be contacting you June 8th-19th
  regarding
• Transitioning to Shared Services
• How Shared Services will work
• Changes that will occur with this transition

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Supplier questions and comments

• Contact email address
• Cessna
• aschluckebier_at_cessna.textron.com
• bkpascal_at_cessna.textron.com
• ESIS
• customerservice_at_esisinc.com
• Next meetings
• Thursday June 11th, 900 AM CDT
• Tuesday June 16th, 900 AM CDT
• Thursday June 18th, 300 PM CDT