SASI QDC3135 day reports 0607 - PowerPoint PPT Presentation

Title: SASI QDC3135 day reports 0607


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SASI QDC3/135 day reports 06-07

• 930 AM
• February 22, 2007

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Teacher File

• Guidance Counselors
• Use their original Teacher number
• Use their actual Social Security Number
• Use their actual license number

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TEACHERS SCREEN
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REQUIRED FIELDS

• Last Name, First Name
• Soc Sec Number
• License Number
• Email Address
• Gender
• Ethnicity
• Tch Id

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PHONE NUMBERS

• ALL PHONE NUMBERS NEED AREA CODES
• STUDENT NUMBERS
• EMERGENCY NUMBERS
• TEACHER NUMBERS
• STAFF NUMBERS

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There should be no empty sections active in the
Sections Atom.
 
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There should be no students with parenthesis
around a students name listed on the Student
List. This mean a student has been withdrawn
from school or from this class section but left
in the class.    
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If you do not answer the question correctly as to
what to do with the student when you withdraw
them from school or a section, the student count
will never be correct and will always include the
student in the count.   The student count
should be updated at least once a week or when
you have changed student schedules, enrolled, or
withdrawn students.   To update counts click on
the menu bar and click Update Counts. After
updating this section the student count remained
the same because the student withdrawn from class
remained in the class count.      
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To remove the student from the Student List and
student count for the section, double click on
the Student ID number to pull up the student
schedule. If this student has withdrawn from
school and has other sections listed, please
highlight the first section listed, click Data on
the menu bar and click Delete class.    
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If the student had a schedule change, find out
the date the student withdrew from the class. If
the student withdrew from school, check the
withdrawal date. Enter the correct drop date.
Answer the question correctly. Move the section
being deleted to history. If this occurs at the
beginning of the school year and you do not need
a record of what section a student was withdrawn
from, then delete the class.    
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STUDENT SCREEN
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PARENT NUMBERS
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PARENT/GUARDIAN S
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TYPES OF GUARDIANS
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Relationship

• 01 Mother
• 02 Father
• 03 Step Mother
• 04 Step Father
• 05 Foster Mother
• 06 Foster Father
• 13 Grandmother
• 14 - Grandfather

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Instructional Setting
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State ID Replaces Alt ID 1
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Things to check

• State Id Number
• Free Meals
• Birthdates
• Grid Code
• Permission to attend out of attendance zone.
• Providence field.

• Special Ed Students
• Instructional Setting
• EFA
• IEP
• ESL

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Weightings

• Code Classification Weighting
• K Kindergarten 1.30
• P Primary 1.24
• EL Elementary
  1.00
• HS High School 1.25
• TM Trainable Mentally Handicapped 2.04
• SP Speech Handicapped 1.90
• HO Homebound 2.10
• EH Emotionally Handicapped 2.04
• EM Educable Mentally Handicapped 1.74
• LD Learning Disabilities
  1.74
• HH Hearing Handicapped 2.57
• VH Visually Handicapped
  2.57
• OH Orthopedic ally Handicapped 2.04
• V1 Vocational (Grades 912) 1.29
• V2 Vocational (Grades 912) 1.29
• V3 Vocational (Grades 912) 1.29

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New Pupil Classifications

• OHI Other Health Impaired 1.74
• PMD Profoundly Mentally Disabled 2.04
• TBI Traumatic Brain Injury 2.04
• OHI is counted in LD
• PMD is counted in TM
• TBI is counted in OH

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Clean-up SASI

• Run Pre-code verification correct any errors
• Add Social Security Numbers to all teachers
• Add License Number for all teachers or 000000
• Add Area Code to Phone Numbers Work on this as
  you can.

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Specific fields for SDE

• Student Id (PermNum)
• Mailing Address
• Parent/Guardian
• Birth Date
• Ethnic Code
• Enter Date and Code
• Leave Date and Code

• Advisor or Homeroom Teacher Number
• ESL (English Proficiency)
• Career Cluster
• Bus Transportation Needed
• Dropout Reason

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Enter Codes

• E First School this Year in SC
• E1 Enter/Re-enter Include on 35- day
  report
• EEi Ineligible for funding
• Only use E or E1 unless I know about it.

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Leave Codes

• W10 Transfer/In-District
• W20Withdrawn/UnknownStatus
• W21Graduated
• W22Transfer/Out of District
• W23Transfer/Adult Education
• W24Moved Out of District/School Unknown
• W25Withdrawn/Home Schooled
• W26Withdrawn/Health or Pregnancy
• W27Withdrawn/Tech School
• W28Withdrawn/4-Year College
• W29Withdrawn/Work
• W30Withdrawn/Military
• W31Withdrawn/Juvenile Corrections
• W32Withdrawn/AdultCorrections
• W33Withdrawn/Expulsion
• W34Withdrawn/Charter School
• W35Deceased
• W36Dropout

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Dropout Data Collection and Reporting

• New data collection procedures for reporting
  dropouts for 2006-2007

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Student coded as a Dropout in SASI
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New Procedures for Collecting Dropout Data

• NO MORE EXCEL SPREADSHEETS!!!
• Data will be corrected in SASI and retransmitted
  to SDE during scheduled collections
• Reports will be posted by school.
• Report listing all students identified as
  dropouts in SASI
• Data validation reports listing errors by student

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New Procedures for Collecting Dropout Data

• Students with a Leave code of W36 or a valid
  Drop Reason in the Student atom will be listed on
  your Dropout report.
• These students will appear on your districts
  data validation report if any of their data is
  incorrect.

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New Procedures for Collecting Dropout Data

• Students coded as dropouts in more than one
  school, more than one district, or in both years
  of data submitted, will appear on your validation
  report as errors

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Listing of Students reported as Dropouts by School
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Dropout Data Error Listing
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Collection Schedule for Dropout Data

• September 11 13 Current year data only
• QDC 1 (45th day of Instruction)
• QDC 2/Precode (Jan 2 Jan 16)
• The Final collection date for all dropout data
  
• QDC 3 (135th day of Instruction)

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UMIRS Weapons Codes
780 - Weapons Type 0 Weapons other than
Firearms 781 - Weapons Type 1 Handguns 782
- Weapons Type 2 Rifles/Shotguns 783 -
Weapons Type 3 Other Firearms On the UMIRS
Suspension/Expulsion reports, the following codes
are rolled up into one category Weapons
Firearms Discipline codes 781, 782, and 783.
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UMIRS Discipline Disposition Codes for 2006-2007
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SUPX - New Disposition code

• Code a student with the disposition code SUPX
  when first entering the offense in SASI
• After the final outcome has been decided, ask
  your SASI clerk to change the
  disposition code to reflect the final disposition
  of the incident.
• For example, if the student is expelled, change
  the disposition code for this incident to EXP.

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Why are my Sus/Exp Reports Incorrect?
The student that committed the offense does not
have the offense entered on his record in the
SASI Discipline atom My school does not use the
State-defined Discipline codes as directed An SUS
or EXP was not entered as the disposition code in
SASI for the recorded offense The final
disposition, for example Expulsion, was never
entered for the student in SASI
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MEMBERSHIP AND ATTENDANCE

• Select South Carolina Briefcase from SASI Modules
  Menu.
• Select State Report Launcher.
• Choose SC06 Data Verification Report by clicking
  on arrow next to Data Verification Report.
• When Report Interface EX window appears, click on
  down arrow next to type select MEMBERHIP
  ATTENDANCE so that this appears in the window
  next to type.

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MEMBERSHIP AND ATTENDANCE

• Click on Setup button on bottom left of Report
  Interface EX window, and change the orientation
  from Portrait to Landscape by clicking the radial
  button next to landscape, then click the OK
  button.
• Click the print button
• Correct any errors on this report and run step 3
  again until no errors appear on report.

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MEMBERSHIP AND ATTENDANCE

• Select SC09 Mem Attend Report. When Report
  Interface EX window appears, click on the down
  arrow next to process, select Report and Extract
  (Ready for Transmission) so that this appears
  next to process.
• Type in 135 in the Day Number field verify
  District Name is Newberry County School
  District and Superintendents name as Mr.
  Bennie Bennett

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MEMBERSHIP AND ATTENDANCE

• Click on Setup button on bottom left of Report
  Interface EX window, and change the orientation
  from Portrait to Landscape by clicking the radial
  button to Landscape, then click the OK button.
• Click the Print button. When the process
  finishes, you should have a hardcopy printout of
  your report.

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Cumulative Class Report

• Choose SC06 Data Verification Report by clicking
  on arrow next to Data Verification Report.
• When Report Interface EX window appears, click on
  down arrow next to type select Cumulative Class
  Extract so that this appears in the window next
  to type.

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Cumulative Class Report

• Click on Setup button on bottom left of Report
  Interface EX window, and change the orientation
  from Portrait to Landscape by clicking the radial
  button next to landscape, then click the OK
  button.
• Click the print button
• Correct any errors on this report and run step 12
  again until no errors appear on report.

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Cumulative Class Report

• Select SC02 Cumulative Class Report. When Report
  Interface EX windows appears, click on the down
  arrow next to process, select Report and Extract
  (ready for Transmission) so that this appears
  next to process.
• Type in 135 in the Day Number field verify
  District Name is Newberry County School
  District and Superintendents name as Mr.
  Bennie Bennett

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CATE Classes

• V1 One Class Period (50 minutes/day or 250
  minutes/week) or a Cate class such as Computer
  courses taught at the high schools.
• V2 Two Class Periods (100 minutes /day or 500
• minutes/week)
• V3 Three Class Periods (150 minutes /day or 750
  minutes/week)

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ESL English Proficiency
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ESL English Proficiency
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ESL English Proficiency
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MIGRANT Migrant Status
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AltSchProg Alternative School Program
The student is or has been enrolled for a least
two weeks during this school year in an
alternative school program and is not placed
there due to an IEP.
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HSAP Materials Field

• HSP High School Assessment Program (Spring 2007)

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Coding Instructions

• Go to Student Info
• Go to Student Serv Prog Atom
• Go to student you need to code
• Under Data choose Add Program

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Add Service Program

• ESOL Under Level choose number of years served
• ELLI ESL Pull Out Class
• 21st Under Level number of years in program
• Homework Center Number of Days

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If the Student has a record from last Yr
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If the Student has a record from last Yr

• Take note of the Level and the Entry Date
• Entry Date should be first day of school last
  year
• Add a Exit Reason EY for End of Year
• Exit Date should be last day of School prior
  year

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This Years Record
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If the Student has a record from last Yr

• New years entry Level should be increased by
  one (in our example we went from A to B)
• Entry Date will be first day of school current
  year
• Every student that is ESOL has to be coded

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EARLY CHILDHOOD

• The first day in membership in a school cannot
  occur until the first day the pupil is present
  and receives services.
• DO NOT take attendance in E/C
• If you marked absences clear them out before the
  135th day

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Leave Date Setting for Withdrawals

• The leave date setting MUST BE set to Leave date
  is the last day of enrollment.
• This is located on the Enrollment Tab in the
  School Atom under System Setup

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Documents retained for 45th 135th day

• Membership Attendance Report
• Membership Attendance Report Worksheets
• Master Classification List (Alpha by Grade)
• Data Verification Report for Membership Extract
• Data Verification Report for Cumulative Extract
• Cumulative Class Report
• Cumulative Class List
• SASI Backup
• Daily attendance sheets (Blue Cards or Printout)

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Retention of Data

• The above items of documentation (both hard copy
  and SASIxp data backup) must be retained for a
  period of five years after the last day of the
  fiscal year to which they apply.

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Deleting empty Sections

• According to Pearson, you can delete sections
  from AMST if
• 1- there are no students in the active or dropped
  lists
• 2- there is no attendance, grade, etc. history
  for any students originally scheduled into this
  section
• Go to Classes go to history and Delete classes
  for each student.

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Update Phase for Pre-code

• March 12 16, 2007
• During this time period you can add any new
  students who have moved into your district or
  make changes to demographic information for your
  students

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Course Codes

• Middle School students taking High School classes
• Algebra 1 4111
• English 1 3011
• First 4 digits of course number

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SC Transportation
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Special Needs Transportation requirement (SNT Req)

• SNT Req 01 Does implementation of the IEP
  require special needs transportation across
  school attendance lines?
• Blank Dont Know default
• N No
• Y Yes

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Special Needs Transportation requirement (SNT Req)

• SNT Req 02 Does implementation of the IEP
  require special needs transportation across
  school district boundary lines?
• Blank Dont Know default
• N No
• Y Yes

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Special Needs Transportation requirement (SNT Req)

• SNT Req 03 Does implementation of the IEP
  require special needs transportation between
  schools?
• Blank Dont Know default
• N No
• Y Yes

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Special Needs Transportation requirement (SNT Req)

• SNT Req 04 Does implementation of the IEP
  require special needs transportation to medical
  services?
• Blank Dont Know default
• N No
• Y Yes

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Special Needs Transportation requirement (SNT Req)

• SNT Req 05 Does implementation of the IEP
  require special needs transportation on extra
  curricular/field trips?
• Blank Dont Know default
• N No
• Y Yes

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Special Needs Transportation requirement (SNT Req)

• SNT Req 06 Does implementation of the IEP
  require special needs to support employment?
• Blank Dont Know default
• N No
• Y Yes

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Special Needs Transportation requirement (SNT Req)

• SNT Req 07 Does implementation of the IEP
  require special needs transportation in and
  around school buildings?
• Blank Dont Know default
• N No
• Y Yes

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Special Needs Transportation requirement (SNT Req)

• SNT Req 08 Does implementation of the IEP
  require specialized equipment such as special
  or adapted buses, lifts, seatbelts, safety seats,
  safety harnesses, oxygen tank brackets, and
  ramps? Please specify the exact equipment needed
  in the Other Spec. Need Trans. Req. 1 and or 2
  sections below
• Blank Dont Know default
• N No
• Y Yes

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Special Needs Transportation requirement (SNT Req)

• SNT Req 09 Does implementation of the IEP
  require an aide or shadow to accompany the child?
• Blank Dont Know default
• N No
• Y Yes

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Special Needs Transportation requirement (SNT Req)

• SNT Req 10 Does implementation of the IEP
  require a nurse to accompany the child?
• Blank Dont Know default
• N No
• Y Yes

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Other Spec. Need Trans. Req. 1

• Please specify the exact equipment needed from
  SNT Req 08
• Examples
• Lifts
• Safety Seats
• Safety harnesses
• Ramps
• Etc.

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Other Spec. Need Trans. Req. 2

• Please specify the exact equipment needed from
  SNT Req 08
• Examples
• Lifts
• Safety Seats
• Safety harnesses
• Ramps
• Etc.

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