DA 3953

1
410th COR Training
DA 3953 The Purchase Request and
Commitment (PRC)
2
410th COR Training
Learning Objectives

• PRC overview - Critical Information
• PRC Package
• Helpful Hints for the PRC (DA 3953)
• Processing Timelines

3
410th COR Training
What is a PRC?

• The document that commits the funds.
• The record of your requirement.
• Approvals of your requirement.
• HOW YOU TELL CONTRACTING
• WHAT YOU WANT
• WHEN YOU WANT IT
• WHO TO CONTACT FOR MORE INFORMATION

4
DA FORM 3953 (PRC) INSTRUCTIONS
The EXACT location where the item will be
delivered or service performed.
PBO document number for all supply items. RM
document number for all services
Your RM
PBO, Supply Section or RM inserts regulation or
policy authorizing local purchase
Unit DODAAC. Must be your DODACC.
Date prepared
Number of pages
The contracting office that will be filling the
request.
Complete unit address to include APO and base
camp for requesting unit
DATE
item/service delivery is required
Supply Service
lt1M30 daysgt1M45 days lt1M45 daysgt1M60 days
Complete unit address to include
APO and base camp for receiving
Unit.
PBO, Supply Section or RM inserts regulation or
policy authorizing local purchase
Phone number for POC in block 10
Unit POC rank, name and e mail. THIS IS THE
PERSON WHO KNOWS THE MOST ABOUT THE REQUIREMENT.
x
Number each separate item or
RM provides
service requirement.
Complete description of item
or service required. Equipment
Unit price
And supplies must be authorized
Under LPA.
Unit of issue EA, BX, PK, CN
(each, box, package, carton )
The specific purpose for requirement
(i.e. upgrade east gate force protection
The quantity required
Camp Able Sentry) .
Total price of
Signature block of initiating
requirement
officer
Phone number of initiating
Signature of approving officer
officer
Signature of supply officer
Complete signature block of approving officer.
Last update 12 Feb 2008
Signature block of PBO or supply
Signature of initiating officer
officer providing document
number
What comes in the PRC packet? DA3953,
justification memo, legal review memo, quotes.
Add statement of work, cost estimate, QASP, COR
nomination for service.
NOTES
1. Do not combine PBO items with non-PBO items
on the same PRC. 2. If funds are going
toward an incrementally funded contract, put the
contract number in Block 15. 3. If bulk funded,
type Bulk Funded in block 15. 4. Provide
three market research for the supply or service
required. 5. The initiating individual, supply
officer and approving official must be three
different people.
-
5
DA FORM 3953 (PRC) INSTRUCTIONS
DoDAAC and PR Number
Destination depends on supply or service
LOCAL AUTHORITY
RM
Description of Items
Approvals
Supplies Handreceipt Holder and Supply Services
Initiating Officer
6
410th COR Training
What comes in the PRC packet?

• DA3953
• Justification memo
• Legal review memo
• Market research (3)
• Service Contract Add
• Statement of work
• Cost estimate (IGCE)
• QASP
• COR nomination letter

7
410th COR Training
How long does this take?
Varies based on dollar value and command.
8
410th COR Training
Some Particulars
1) Do not combine PBO items with non-PBO items
on the same PRC. 2) If funds are going
toward an incrementally funded contract, put the
contract number in Block 15. 3) If bulk
funded, type Bulk Funded in block 15. 4)
Provide three quotes for the supply or service
required or attach a memo as to why you cannot.
No time is not a reason. 5) The initiating
individual, supply officer and approving official
must be three different people.
9
410th COR Training
When do I need to get the PRC packet to
contracting?
Supply Service
lt1M 30 daysgt1M 45 days lt1M 45 daysgt1M 60 days
Who can approve the PRC?
CFLCC 1st TSC ASG
CFLCC CoS 1st TSC CoS lt 25K MAJ 25K-50K LTC gt50K COL Alex.
Over 200K and special interest items (NTV cell
phone) need CARB!
10
410th COR Training
When do I need to get the PRC packet to
contracting?
Type Requirement and Dollar Value Days
Exercise Requirement lt 100K Exercise Requirement gt100K Competitivelt 25K Competitive 25K lt but lt 100K Competitive 100K lt but lt300K Competitive Supply gt300K Competitive Servicegt300K Sole Source gt 100K Sole Source gt 100K Delivery Order IDIQ lt 300K Delivery Order IDIQ gt 300K GSA/VA/BPA Orders lt 300K GSA/VA/BPA Orders gt 300K Exercise Option Information Technology lt 25K Information Technology gt 25K but lt 100,000 Information Technology gt 100K but lt 300K Information Technology Supply gt 300K Information Technology Service gt 2300K Construction gt 2.5K but lt25K Construction gt 25K but lt 100K Construction gt 100K 8(a) 60 120 30 60 80 120 150 60 90 30 40 45 80 60 30 60 80 120 150 30 60 150 45

11
410th COR Training
Questions ??