Corporate%20Services

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• Corporate Services
• Presentation to Select Committee 2 May 2006

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The Office of the COO
Corporate Services
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Corporate Services
Introduction
Communication Services
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Corporate Services
Structure of Presentation
Communication Services

• Objectives for 2005/6
• Achievements
• Challenges
• Budget 2005/6 allocation vs expenditure
• Budget requested for 2006/7
• Way Forward

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Corporate Services
Objective for 2005/6
Communication Services

• To fulfil the communication needs of the
  Department
• Build an integrated approach to promote,
  communicate and market the Department
• Create and raise awareness regarding all the
  Departments offerings
• Restore public trust and confidence in the
  services of the Department.
• To enhance and manage effective external and
  internal communication in the Department

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Achievements 2005/6
Corporate Services
Communication Services

• Projects and campaigns conducted
• 16 Days of No Violence Against Woman and
  Children Facilitation of events with communities
  involving SAPS, Dept Social Development,
  Department of Health, Dept of Home Affairs, and
  NGOs 36 events were held in the following
  rural/township areas covering 7 provinces,
  KwaDwesi, Walmer, Algoa Park, Swartkops,
  Humewood, Motherwell, Refilwe, Katlehong,
  Thembalethu, Phillipi, Thembisa, Thaba Nchu, Di
  Cofimvaba, Queenstown, Cala, Lady Frere,
  Mdantsane, Litchtenburg, Boksburg Reigher Park,
  Dawn Park, Bophelong, Duduza, Tsakane, Daveyton,
  Diepsloot, Kathorus and Botshabelo.

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Achievements 2005/6
Corporate Services
Communication Services

• Translated the constitution in all official
  languages publication in progress
• Translated Victims Charter and Minimum standards
  document in all official languages
• Pamphlets on Domestic Violence and Maintenance
  were reprinted, 15 000 of each were distributed
  to the Regional Office to be made available at
  the courts.
• Video production relating to Criminal Court
  Procedure was made available in English, Zulu,
  Tswana, and Afrikaans.
• Launch of Operation Isondlo
• Operation Isondlo Awareness Campaign

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Achievements 2005/6
Corporate Services
Communication Services

• Development of Departments Newsletter
• Web Development for the following
• Supreme Court of Appeal website
• Interactive web-application to register service
  providers
• DJINI buy in from users
• Printing of the Services Charter for Victims of
  Crime in all languages
• Launch of the Services Charter for Victims of
  Crime

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Achievements 2005/6
Corporate Services
Communication Services

• BUDGET 2005/06 R39,036,000
• R15,5m staff
• R13,1m goods and services
• R26 000 agencies
• R1,3m capital
• R9 million reallocated
• R1 million reallocated for (ST)
• R8 million reallocated (R5 million personnel and
  R3 million goods and services) which led to unit
  left with R30,036,000
• R3,3 million overspent

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Corporate Services
Budget 2006/7
Communication Services

• Preliminary allocation for 2006/07
• R38,903,333
• Total for staff R22,667,000
• Total for Goods and Services R15,094,000

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Way Forward
Corporate Services
Communication Services

• To enable the current structure to be fully
  operational, an additional sum of R10m is
  required - R4m for staff, R6m for goods and
  services
• Fast track Capacity building
• Extensive training

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Corporate Services
Introduction
Human Resources
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HR Structure
Corporate Services
Human Resources
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Objectives
Corporate Services
Human Resources

• Investing in Human Capital (HRM)
• Human capital capabilities to deliver increasing
  Justice mandate
• Right-size DoJCD
• Rationalisation of the use of consultants and
  outsourcing
• Reduce turn-around time for resolving
  disciplinary cases within 6 months of occurrence.
• Employee Assistance Programme
• Temporary employment reduced by 90 - 2006/7

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Objectives (cont)
Corporate Services
Human Resources

• Internships and professional legal apprenticeship
  in place - 2006/7
• Recruitment and Management Training Programme
  running by 2006/7
• Building management capacity for efficient
  Justice Service Delivery Points
• Skills Development for Front-line Service
  Delivery Staff
• Management and Leadership Development Programme
• Total Budget for Human Resources Unit for 2006/07
  is R62 200 000

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Corporate Services
Achievements
Human Resources

• Fast- tracking misconduct cases older that 6
  months - 79 reduction has been achieved, project
  commenced Sept 2005 with 222 cases
• Sign Language training for Interpreters to all
  provinces
• Sexual Harassment awareness workshops
• Improved management of bursary contract.
  Withdrawals reduced to below 7
• Recruitment
• Turnaround reduced from an average of six months
  to six weeks
• Improved advert quality evident by reduction of
  no. of errata published

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Corporate Services
Projects identified
Human Resources

• Projects identified for 2006/7
• Fast-tracking of current and new disciplinary
  cases/grievances. This approach seems to be
  working judging from the previous statistics.
• Capacity building (training) in the various
  Regional Offices. As stated above, a
  comprehensive program will involve HRD
• Establishment of workplace committees throughout
  the country
• The amalgamation of HR policies of the Department
  and the National Prosecuting Authority (NPA) and
  consult unions on same.

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Corporate Services
Projects identified
Human Resources

• Provide basic training to line managers on how to
  recognize support and refer troubled employees
  and facilitate the provision of professional
  assistance to troubled employees
• Provide stress management workshops and programs
• Train HIV AIDS lay councilors and peer educators
  and encourage voluntary counseling and testing
• Conducting EE Audits and aligning EE plans and
  recruitment plans
• Conducting awareness as required by the EE ACT
• Proactive facilitation of Change Management
  Programmes
• Implementations of Outcomes of Culture Audit
  Survey
• Develop Senior and Middle Management Change
  Leadership competencies

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Corporate Services
Projects identified
Human Resources

• Facilitation of learnerships and internships
• Compiling and facilitate the implementation
  workplace skills plan
• To co-ordinate and facilitate orientation program
• Alignment of performance agreements with business
  plans and the strategy of the departmen
• Establishment of PERSAL Management Unit

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Corporate Services
The Way Forward
Human Resources
Organisational Design

• Finalise
• Org Design
• Competency modeling
• Job Analysis and Job profiling
• Skills Audit
• Human Capital Plan
• Filling of vacancies
• Implement Employment Equity Plan
• Provide training and development

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Corporate Services
Introduction
Information and Systems Management
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Achievements in terms of MTSF 2005/6
Corporate Services
Information and Systems Management

• Successful closure of the DNS II, IADE Phase I,
  ISA Migration and JDAS Pilot (Bafokeng )
  Projects
• Successful rollout of the DNS II project to 221
  sites
• Deployment of the first VPN (Virtual Private
  Network) for a South African Government
  Department
• Successful implementation of an automated project
  management system at ISM .
• Computer Literacy Training - users trained in
  Fundamental, Intermediate and Advanced computer
  literacy training (9600 users trained)
• Functional Training users trained in the use
  of JDAS, Guardians Fund and HR Service Benefits
  solutions.

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Corporate Services
Information and Systems Management
Challenges 2005/6

• Lack of internal departmental capacity

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Corporate Services
Information and Systems Management
Budget and Expenditure

• ISM Unit Budget and Expenditure as at 30 March
  2006

PROGRAMME Budget Received Expenditure to date
Employees Compensation R 8,151,188.00 R 6,836,408.51
     
Goods Services R 136,100,658.00 R 858,104.03
SITA SERVICES (usage of computer time etc)   R 40,523,007.84
SOFTWARE LICENCES (Microsoft, Jutastat etc)   R 19,993,487.29
ISC SUPPORT (TSS)   R 39,584,907.43
NETBOTZ MAINTENANCE   998,540.00
TSS - DNS II PROJECT   51,927,574.50
BREAKFIXES IMACD'S   312,628.29
CITRIX TRM   449,011.80
     
Transfers Subsidies R 25,154.00 R 14,836.81
     
Machinery Equipment R 34,759,000.00 R 17,537,493.50
     
 Total R 179,036,000.00 R 179,036,000.00
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Corporate Services
Information and Systems Management
Budget and Expenditure

• ISM Unit Budget and Expenditure as at 30 March
  2006

CONTINGENCY 2 ACCOUNT R 38,020,000.00  
MICROSOFT EA IRELAND LICENCES   R 20,867,257.46
EQUIPMENT DNS III   R 5,449,200.00
JOURNAL - VAT CLAIMED ON VOTED FUNDS   R 8,200,000.00
EQUIPMENT DNS III   R 1,272,595.68
EQUIPMENT DNS III (100 RIS SERVERS)   R 1,257,523.00
EQUIPMENT DNS III (OKI PRINTER)   R 856,392.00
     
     
TOTAL BUDGET ISM 2005/2006 R 217,056,000.00 R 216,938,968.14
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Corporate Services
Information and Systems Management
Operational Budget 2006/7
VOTE Budget
Employees Compensation R 12,889,000,00
TELKOM VPN R 20,000,000.00
DRP Site R 15,000,000.00
SOFTWARE Annual LICENCE FEE R 50,000,000.00
Integrated Support R 48,000,000.00
BREAKFIXES IMACD'S 1,000,000.00
SDM 10,000,000.00
SITA Applications Support SLA's 20,000,000.00
Transversal Systems (BAS PERSAL) 20,000,000.00
Hosting Services 16,000,000.00
New Additional Licenses 7,500,000.00
DRP Equipment 20,000,000.00
ISM (ST, Office Equipment) 18,589,000.00
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Way Forward Key Projects 2006/7
Corporate Services
Information and Systems Management

• DNS III Roll Out
• Number of sites to be deployed /- 343
• Number of users /- 3 258
• Completion Timeframe
• Periodical Courts 200 Recommendation wireless
  connectivity should be considered.
• Risk tight timelines may impact on quality and
  interdependencies within the project may impact
  on the schedule and committed delivery date

GP End June NW End June Limpopo End July
EC July WC End July KZN End June
FS June / July NC End June Mpumalanga End June
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Way Forward Key Projects 2006/7
Corporate Services
Information and Systems Management

• e-Scheduler Roll Out
• Currently deployed at 43 sites
• 40 sites will be deployed during 2006/2007
• JDAS V. 4 Roll Out
• CFO to deploy JDAS V4 at sites where there is no
  JDAS
• ISM to deploy where there is JDAS V3
• PC Renewal
• Out of warranty PCs will be renewed .

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Corporate Services
Introduction
Information and Systems Management
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Corporate Services
Office of the CFO
Objectives

• Enhancing Organisational Efficiency
• No audit qualification (NAQ)
• Delegations
• Integrated and expanded System Guardians Fund
  (GF) and Management of Monies in Trust (MMIT)
• Financial management / Compliance with PFMA
• Transforming Justice, State and Society
• Establishment of a Costing Unit

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Corporate Services
Office of the CFO
Achievements

• Enhancing Organisational Efficiency
• NAQ on the Vote for 2003/04 and 2004/05
• MMIT Public Private Partnership
• Pilot project EFT Payment Solution at 6 offices
• Updated DFI
• Transforming Justice, State and Society
• Cost policy, draft Bills and Legislation

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Corporate Services
Office of the CFO
Challenges

• Enhancing Organisational Efficiency
• Sustainability of NAQ on the Vote
• Asset management
• Suspense accounts (agency services)
• Connectivity
• Procurement system (JYP approval, linking JYP and
  BAS)
• Performance information linking to Strategy and
  the Budget
• Budget management
• Vacancies in critical posts
• Supply Chain Management
• MMIT and GF Qualified audit reports
• Courts capacity to handle project deliverables
• Regionalisation of financial management
• Transforming Justice, State and Society
• Availability of reliable data

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Budget 2005/6 Allocation vs Expenditure
Corporate Services
Office of the CFO

• 2005/06
• Original budget R192 m
• Transfer R2 m
• - Transfer Contingency R61 m
• Revised budget R133 m
• Actual expenditure (31/3/06) R103 m
• Actual saving R30 m

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Corporate Services
Office of the CFO
Budget 2006/7

• 2006/07 Preliminary allocation
• Total R187, 813 m
• CFO R10, 050 m
• CD Budgets Procurement R27, 189 m
• CD Budget Coach R1, 187 m
• CD Transaction Processing R45, 659 m
• CD MMIT R3, 728 m
• MMIT PPP R100 m

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Corporate Services
Office of the CFO
Way Forward NAQ for Vote

• Enhancing Organisational Efficiency
• Sustainability of NAQ on the Vote
• Asset management Completeness of asset
  register to be confirmed by AG
• Take on balance (fair value) on asset register
• Acquisitions for future years must be on JYP
• Asset policy formalised
• Suspense accounts Discussions with
  Accountant-General on finding alternatives
• Non DOJ services terminated
• Finalisation of Agency Services establishment
  
• Connectivity Close co-operation with ISM
• Procurement system Discussions with National
  Treasury regarding approval

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Corporate Services
Office of the CFO
Way Forward NAQ for Vote

• Enhancing Organisational Efficiency
• Sustainability of NAQ on the Vote
• Performance information linking Performance
  information to be
• to Strategy and the Budget submitted to AG
• Budget management Improved project management
• Timely identification of underspending
• Vacancies in critical posts Finalisation of
  work study/job evaluations
• Supply Chain Management Asset Management Policy
  finalise

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Corporate Services
Office of the CFO
Way Forward MMIT and GF

• Enhancing Organisational Efficiency
• MMIT and GF Qualified audit reports
• Implementation of Project plan as mandated
• Finalisation of PPP
• Regionalisation of financial management

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Corporate Services
Office of the CFO
Way Forward Costing Unit

• Transforming Justice, State and Society
• Costing Unit

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THANK YOU