Word Project 2

1
Word Project 2

• Creating a Research Paper

2
Objectives

• Describe the MLA documentation style for research
  papers
• Change the margin settings and line spacing in a
  document
• Use a header to number pages of a document
• Apply formatting using shortcut keys
• Modify paragraph indentation

3
Objectives

• Add a footnote to a document
• Count the words in a document
• Insert a manual page break
• Create a hyperlink
• Sort selected paragraphs

4
Objectives

• Proof and revise a document
• Display the Web page associated with a hyperlink
• E-mail a copy of a document
• Use the Research task pane to locate information

5
MLA Documentation Style

• Double-space text
• One-inch margins
• First-line indent for all paragraphs
• Authors last name and page number in top-right
  corner
• Cite your sources
• Parenthetical citations
• Works cited

6
Starting and Customizing Word

• Click the Start button on the Windows taskbar,
  point to All Programs on the Start menu, point to
  Microsoft Office on the All Programs submenu, and
  then click Microsoft Office Word 2003 on the
  Microsoft Office submenu
• If the Word window is not maximized, double-click
  its title bar to maximize it
• If the Language bar appears, right-click it and
  then click Close the Language bar on the shortcut
  menu
• If the Getting Started task pane is displayed in
  the Word window, click its Close button

7
Starting and Customizing Word

• If the Standard and Formatting toolbar buttons
  are displayed on one row, click the Toolbar
  Options button and then click Show Buttons on Two
  Rows in the Toolbar Options list
• If necessary, click View on the menu bar and then
  click Normal
• If your zoom percent is not 100, click View on
  the menu bar, click Zoon on the View menu, click
  100, and then click the OK button

8
Displaying Formatting Marks

• If the Show/Hide button on the Standard toolbar
  is not selected already, click it

9
Changing the Margins

• Click File on the menu bar
• Click Page Setup on the File menu. When Word
  displays the Page Setup dialog box, if necessary,
  click the Margins tab
• With 1 selected in the Top text box, press the
  TAB key twice to select 1.25 in the Left text
  box.
• Type 1 and then press the TAB key.
• Type 1 in the Right text box
• Click the OK button in the Page Setup dialog box

10
Changing the Margins
11
Double-Spacing Text

• Click the Line Spacing button arrow on the
  Formatting toolbar
• Click 2.0 in the Line Spacing list

12
Displaying the Header Area

• Click View on the menu bar
• Click Header and Footer on the View menu
• If your Zoon percent is not 100, click View on
  the menu bar, click Zoon on the View menu, click
  100, and then click the OK button

13
Entering Text Using Click and Type

• Position the mouse pointer at the right edge of
  the header area to display a right-align icon
  next to the I-beam
• Double-click
• Type Zhao and then press the SPACEBAR

14
Entering a Page Number

• Click the Insert Page Number button on the Header
  and Footer toolbar
• Click the Close Header and Footer button on the
  Header and Footer toolbar

15
Typing the Body of the Research Paper

• Type Suzy Zhao and then press the ENTER key
• Type Mr. Ortiz and then press the ENTER key
• Type Information Systems 101 and then press the
  ENTER key
• Type October 13, 2005 and then press the ENTER key

16
Formatting Text Using Shortcut Keys

• Press CTRL E
• Type Biometrics and then press the ENTER key
• Press CTRL L

17
Formatting Text Using Shortcut Keys
18
Saving a Document

• Insert a floppy disk into drive A
• Click the Save button on the Standard toolbar
• Type Biometrics Paper in the File name text box
• Click the Save in box arrow and then click 3½
  Floppy (A)
• Click the Save button in the Save As dialog box

19
Indenting Paragraphs

• With the insertion point on the paragraph mark in
  line 6, point to the First Line Indent marker on
  the ruler
• Drag the First Line Indent marker to the .5 mark
  on the ruler
• Release the mouse button
• In your document, type the text as shown on the
  next slide, and then press the ENTER key

20
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21
AutoCorrecting as You Type

• Press the SPACEBAR
• Type the beginning of the next sentence,
  misspelling the word, the, as follows If the
  digital code in the computer does not match teh
• Press the SPACEBAR
• Type the rest of the sentence personal
  characteristics code, the computer denies access
  to the individual

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23
Using the AutoCorrect Options Button

• Position the mouse pointer at the beginning of
  the text automatically corrected by Word (in this
  case, the t in the)
• Point to the small blue box to display the
  AutoCorrect Options button
• Click the AutoCorrect Options button
• Press the ESCAPE key to remove the AutoCorrect
  Options menu from the screen

24
Using the AutoCorrect Options Button
25
Creating an AutoCorrect Entry

• Click Tools on the menu bar
• Click AutoCorrect Options on the Tools menu.
• When Word displays the AutoCorrect dialog box,
  type comptuer in the Replace text box
• Press the TAB key and then type computer in the
  With text box
• Click the Add button in the AutoCorrect dialog
  box. (If your dialog box displays a Replace
  button instead, click it and then click the Yes
  button in the Microsoft Office Word dialog box).
  Click the OK button

26
Creating an AutoCorrect Entry
27
Entering More Text
28
Adding a Footnote

• With the insertion point positioned at the end of
  the last sentence, click Insert on the menu bar
  and then point to Reference
• Click Footnote on the Reference submenu
• Click the Insert button in the Footnote and
  Endnote dialog box
• Type According to Carter and Juarez, newer
  keyboards and notebook computers have a
  fingerprint scanner built into them (42-53).

29
Adding a Footnote
30
Modifying a Style

• Right-click the note text in the note pane
• Click Style on the shortcut menu
• When Word displays the Style dialog box, if
  necessary, click Footnote Text in the Styles list
• Click the Modify button in the Style dialog box

31
Modifying a Style

• When Word displays the Modify Style dialog box,
  click the Font Size box arrow in the Formatting
  area and then click 12 in the Font Size list
• Click the Double Space button in the Modify Style
  dialog box
• Click the Format button in the Modify Style
  dialog box
• Click Paragraph on the Format button menu

32
Modifying a Style

• When Word displays the Paragraph dialog box,
  click the Special box arrow and then click First
  line
• Click the OK button in the Paragraph dialog box
• Click the OK button in the Modify Style dialog
  box
• When Word closes the Modify Style dialog box,
  click the Apply button in the Style dialog box

33
Modifying a Style
34
Closing the Note Pane

• Position the mouse pointer on the Close button in
  the note pane
• Click the Close button to remove the note pane
  from the document window

35
Counting Words

• Click Tools on the menu bar
• Click Word Count on the Tools menu
• When Word displays the Word Count dialog box, if
  necessary, click Include footnotes and endnotes
  to place a check mark in the check box
• Click the Show Toolbar button in the Word Count
  dialog box
• Click the Close button in the Word Count dialog
  box

36
Counting Words
37
Automatic Page Breaks

• With the insertion point positioned at the end of
  the word port, press the SPACEBAR and then type
  the last two sentences of the third paragraph of
  the paper, as shown on the next slide
• Press the ENTER key and then type the fourth
  paragraph. Italicize the text in the
  parenthetical citation
• Drag the title bar of the Word Count toolbar to
  the location shown on the next slide

38
Automatic Page Breaks
39
Recounting Words in a Document

• Click the Recount button on the Word Count
  toolbar
• Click the Close button on the Word Count toolbar

40
Recounting Words in a Document
41
Page Breaking Manually

• With the insertion point at the end of the
  research paper, press the ENTER key
• Then, press CTRL ENTER

42
Centering the Title of the Works Cited Page

• Drag the First Line Indent marker to the 0 mark
  on the ruler, which is at the left margin
• Click the Center button on the Formatting toolbar
• Type Works Cited as the title
• Press the ENTER key
• Because your fingers are already on the keyboard,
  press CTRL L to left-align the paragraph mark

43
Centering the Title of the Works Cited Page
44
Creating a Hanging Indent

• With the insertion point in the paragraph to
  format, point to the Hanging Indent marker on the
  ruler
• Drag the Hanging Indent marker to the .5 mark on
  the ruler

45
Entering Works Cited Paragraphs
46
Inserting Symbols Automatically

• With the insertion point positioned as shown on
  the previous slide, press CTRL I to turn on the
  italic format
• Type Computers and Biometrics.
• Press CTRL I to turn off the italic format
• Press the SPACEBAR
• Type Shelly Cashman Series(r

47
Inserting Symbols Automatically

• Press the RIGHT PARENTHESIS key
• Press the PERIOD key
• Press the SPACEBAR
• Type Course Technology. 3 Oct. 2005.
• Press the SPACEBAR

48
Inserting a Symbol Automatically
49
Creating a Hyperlink

• With the insertion point positioned as shown on
  the previous slide, type http//www.scsite.com/wd2
  003/pr2/wc.htm
• Press the ENTER key

50
Sorting Paragraphs

• Select all the works cited paragraphs by pointing
  to the left of the first paragraph and dragging
  down
• Click Table on the menu bar
• Click Sort on the Table menu
• Click the OK button in the Sort text dialog box
• Click inside the selected text to remove the
  selection

51
Sorting Paragraphs
52
Browsing by Page

• Click the Select Browse Object button on the
  vertical scroll bar
• When Word displays the Select Browse Object menu,
  position the mouse pointer on the Browse by Page
  icon
• Click the Browse by Page icon
• Position the mouse pointer on the Previous Page
  button on the vertical scroll bar
• Click the Previous page button

53
Browsing by Page
54
Selecting a Sentence

• Position the mouse pointer (an I-beam) in the
  sentence to be moved
• Press and hold down the CTRL key. While holding
  the CTRL key, click the sentence
• Release the CTRL key

55
Moving Selected Text

• With the mouse pointer in the selected text,
  press and hold down the mouse button
• Drag the dotted insertion point to the location
  where the selected text is to be moved
• Release the mouse button. Click outside the
  selected text to remove the selection

56
Moving Selected Text
57
Displaying the Paste Options Menu

• Click the Paste Options button
• Press the ESCAPE key to remove the Paste Options
  menu from the window

58
Smart Tags
59
Finding and Replacing Text

• Press CTRL HOME to position the insertion point
  at the top of the document
• Double-click the status bar anywhere to the left
  of the status indicators
• When Word displays the Find and Replace dialog
  box, click the Replace tab.
• Type trait in the Find what text box

60
Finding and Replacing Text

• Press the TAB key. Type identifier in the
  Replace with text box
• Click the Replace All button in the Find and
  Replace dialog box
• Click the OK button in the Microsoft Office Word
  dialog box
• Click the Close button in the Find and Replace
  dialog box

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Finding and Replacing Text
62
Finding and Inserting a Synonym

• Right-click the word for which you want to find a
  synonym (give, in this case)
• Point to Synonyms on the shortcut menu
• Click the synonym you want (grant) on the
  Synonyms submenu

63
Checking the Spelling and Grammar at Once

• Press CTRL HOME to move the insertion point to
  the beginning of the document
• Click the Spelling and Grammar button on the
  Standard toolbar
• Click the Change button in the Spelling and
  Grammar dialog box
• Click the Ignore Once button

64
Checking the Spelling and Grammar at Once

• Click the Ignore Once button for the next grammar
  error that Word flags on the Works Cited page
• Click the Ignore All button
• Click the Ignore Once button for each remaining
  grammar error that Word flags on the Works Cited
  page
• When the spelling and grammar check is done and
  Word displays a dialog box, click its OK button

65
Checking the Spelling and Grammar at Once
66
Saving a Document Again and Printing It

• Click the Save button on the Standard toolbar
• Click the Print button on the Standard toolbar

67
Navigating to a Hyperlink

• Display the third page of the research paper in
  the document window and then position the mouse
  pointer in the hyperlink
• While holding down the CTRL key, click the
  hyperlink. Release the CTRL key
• Close the browser window
• If necessary, click the Microsoft Word program
  button on the taskbar to redisplay the Word
  window
• Press CTRL HOME

68
E-mailing a Copy of the Research Paper

• Click the E-mail button on the Standard toolbar
• Fill in the To text box with Mr. Ortizs e-mail
  address and the Introduction text box as shown on
  the next slide
• Click the Send a Copy button

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E-mailing a Copy of the Research Paper
70
Using the Research Task Pane to Locate
Information

• While holding down the ALT key, click the word
  for which you want a definition (in this case,
  e-commerce). Release the ALT key
• If the Research task pane does not display the
  definition of the ALTCLICKED word, click the
  Search for box arrow and then click All Reference
  Books

71
Using the Research Task Pane to Locate
Information
72
Inserting Text from the Research Task Pane in a
Word Document

• In the Research task pane, double-click the word,
  Internet
• Right-click the selected word
• Click Copy on the shortcut menu to copy the
  selected text to the Clipboard
• Drag through the word, e-commerce, in the
  research paper

73
Inserting Text from the Research Task Pane in a
Word Document

• Right-click the selected text in the document
• Click Paste on the shortcut menu
• If necessary, press the SPACEBAR to insert a
  space after the inserted word
• Click the Close button in the Research task pane

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Inserting Text from the Research Task Pane in a
Word Document
75
Quitting Word

• Click the Close button in the Word window
• If Word displays a dialog box, click the No button

76
Summary

• Describe the MLA documentation style for research
  papers
• Change the margin settings and line spacing in a
  document
• Use a header to number pages of a document
• Apply formatting using shortcut keys
• Modify paragraph indentation

77
Summary

• Add a footnote to a document
• Count the words in a document
• Insert a manual page break
• Create a hyperlink
• Sort selected paragraphs

78
Summary

• Proof and revise a document
• Display the Web page associated with a hyperlink
• E-mail a copy of a document
• Use the Research task pane to locate information

79
Word Project 2 Complete