Running a Little League

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Running a Little League
As League President, what do I do and when do I
do it?
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To Start with
You Need
A Copy of the Latest Little League Operating
Manual (the White Book)
A Copy of the each of the Latest Baseball and
Softball Official Regulations and PLAYING
RULES (the small rulebooks)
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Thats IT !!!
All You Need to do now is make sure you FOLLOW
ALL THE RULES!
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Whats Next?
If you dont have a copy of A Year in the
Life of Hometown Little League GET ONE A copy
can be downloaded/printed from www.littleleague.or
g If youve got a copy, READ IT Keep it as a
Reference
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Whats Next?
Find Out when the Region is holding a Training
Session/Clinic for League Administrators If
youre a new President or if you havent been to
one GO If its been several years since youve
gone GO AGAIN In Fact, you should have a few of
your League OFFICERS attend with you (if possible)
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Running a Little League
This TRAINING SESSION is intended to be an OPEN
DISCUSSION by Everyone present. The following
SLIDES list the TOPICS to be covered, but since
every League is unique and each League generally
does things a little differently, we will not
tell you how to run Your League. Thats Up To
YOU.
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Where to Begin?
If you havent already gotten a copy of the
publication A Year in the Life of Hometown
Little League GET ONE If youve already got
one, READ IT It is BY FAR the most helpful
publication for planning and scheduling all of
the various activities involved with running a
Little League
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FALL
ELECTIONS Notice Of Annual Meeting Meeting Quorum
(Membership) Ballot / Nominations Absentee
Ballots Voting / Election Any Constitution
Changes?
New BOARD Discuss Responsibilities Establish
Committees START PLANNING for the new
Season BUDGET (Income and Expenses) Set Meeting
Schedule
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FALL
Establish Policies for League Assets BANK
ACCOUNT(s) Treasurer Procedures Treasurer
Reports EQUIPMENT Inventory Inspect/Repair/Replac
e Issue/Return/Accountability CONCESSIONS Equipme
nt Inventory / Supplies Income (Cash Box)
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FALL
PLAN FUNDRAISERS Never Too Early to Start Gather
Ideas Try Anything Try Everything Get PARENTS
Involved
FALL BALL Training and Development Program If you
run one, GREAT If you dont run one, WHY?
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WINTER
Review Your Constitution Incorporation / Tax
Exemption Local Rules / Ground Rules /
By-Laws (including Methods for Selecting All Star
Players, Mangers, and Coaches)
District Presidents Meeting Meet the District
Staff Meet the Other Presidents Discuss Plans
for Upcoming Season Interleague
Play Tournaments District Responsibilities
(Dues/Fees)
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WINTER (contd)
REGISTRATION Multiple Dates and Times Advertise,
Advertise, Advertise Contact Last Years Players
/ Parents POST League Boundary Map Budget /
Financial Report (this is the time to show your
Parents how much it really costs to run your
league and how the Registration Fees provide
only a small portion of the money needed during
the year) Tryout Schedule Sign-Up Lists for
Umpires, Managers, Coaches, SPONSORS, etc..
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WINTER (contd)
REGISTRATION Have Knowledgeable People there
to Verify Players AGE and RESIDENCY IDENTIFY
POTENTIAL Umpires, Managers, Coaches, Team
Moms/Dads, and SPONSORS Obtain Information
about Parents Jobs/Professions (find out if you
have a CPA, or an electrician, or a Plumber, or
Whatever the information may come in handy
if/when you need some work done) COLLECT Playing
Fees Membership Dues Medical Release Forms
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WINTER (contd)
Application for Charter and Insurance Submit
EARLY (by Jan 1)
Safety Inspections Facility Playing Equipment
Appointment of Managers and Coaches Screen
Applicants (Background Checks) President
Appoints Board Approves
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WINTER (contd)
Clinics and Educational Programs Eastern Regional
Clinics / Seminars District Clinics Individual
League Clinics CD Rom / Videos Pamphlets /
Handouts Who Needs To Be Educated? PRESIDENT
and BOARD MEMBERS (especially new Presidents and
new BOD Officers) Umpires Managers and
Coaches PARENTS
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SPRING
Divisions/ Teams Number of Players
Registered Baseball / Softball Age Breakdown How
many Teams How many Players on a Team
TRYOUTS Advertise Multiple Dates / Times Players
must Attend 50 of Sessions Conducting the
Tryout (Test ALL 5 Skill Areas) All Managers
Present Rating Sheets
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SPRING (contd)
Player Selection (DRAFT) Run by PLAYER AGENT Must
use an Approved Method Pre-Identify Options No
Handshake Agreements Player Trades
Scheduling Practices and GAMES BALANCE the
Schedules Be FAIR to ALL Teams Typical
Schedules are in Operating Manual Schedules are
Approval by the Board
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SPRING (contd)
Waiver Forms Regulations II(d) and IV(h) Submit
through DA Must be Approved PRIOR to Player
Participating in League Play
ROSTERS Submit to Williamsport Copy to DA
Interleague/Combined Team Forms Submit to DA
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SPRING (contd)
OPENING DAY Advertise Brief Ceremonies Aside
from Registration, this is probably your Best
Opportunity to provide League Information to
the most people at one time. If you need
HELP from your Membership, Opening Day is a
Great Time to ASK for it PLAY BALL and HAVE FUN
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SUMMER
All Star Tournament Selecting Players Selecting
Manager/Coaches Tournament Affidavit Collecting
Paperwork (age residence) Waiver Forms Pay LLB
Fee Tournament Play / Travel Supply Umpires?
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Got a Problem
IF YOU NEED HELP ASK FOR IT Your District
and Regional Staffs are comprised of individuals
who have EXTENSIVE EXPERIENCE in Little
League Many are Past Presidents They are READY
TO HELP
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DistrictChain of Command
D.A.
District Staff
League President
Board Members
Managers and Coaches
Players and Parents / Guardians
If you have an Issue/Problem, work your way UP
the Chain One Step At A Time. Try to resolve the
issue/problem at the lowest level. If not
resolved in a timely manner, go ONE step Higher.