Advanced Functions in Microsoft Word

1
Advanced Functions in Microsoft Word

• Table of Contents
• Advanced Features

2
Objectives

• Create a Table of Contents (TOC) with hyperlinks
  using the Document for TOC
• Learn advanced features
• Formatting Tables
• Columns
• Header and footer for sections
• Tables
• Inserting diagrams

3
TOC Project

• Two files
• TOC directions.doc
• Document for TOC.doc
• Open merge directions.doc
• Follow instructions in class
• Complete project in class

4
Preparation

• Prepare document (Document_for_TOC.doc)
• Decide headings and subheadings
• Level 1 main topic
• Level 2, 3, etc. Level 1 sub topics
• Apply Styles
• Insert TOC page with title

5
Apply Heading Styles

• Select topic text
• Style box in Format tool bar
• Drop down menu
• Choose desired style for selected text

6
Heading Styles

• Blue Text Heading 1
• Red Text Heading 2

7
TOC Page

• Insert TOC page with title
• (in Word click Insert, click Break, select
  Page break, click OK)
• Type Table of Contents as title
• Add 1 or 2 blank lines
• Apply Heading 1 style to title
• Table will be added where cursor is located

8
Insert Table of Contents

• Insert
• References
• Index and tables
• Table of contents tab

9
Table of Contents Tab
1
2
3
10
Table of Contents
Table of Contents   Table of Contents 1 Why use
Mail Merge? 2 Plan a Mail Merge 2 Create a Data
Source File 2 Steps to make a data source file
in a Word table 2 Create a Main Document
File 4 Use Mail Merge Helper 4 Steps to use
Mail Merge Helper 4 Perform the Mail
Merge 6 Advanced Mail Merge Features 6
11
Save TOC Project

• Save merge directions.doc as a new file
• Lastname mm toc.doc
• Example jones mm toc.doc
• Upload to AFS space

12
More Advanced Features

• Format tables
• Columns
• Header and Footer for sections
• Insert features
• Hyperlink

Open Advanced Word Activity.doc
13
Format Tables

• Format Menu
• Insert Table Icon
• Format Borders and Shading
• Table Menu
• Table AutoFormat choices

Insert Table
14
Format Borders and Shading
15
Table AutoFormat
Choices
Preview
16
Columns
Columns Icon

• Use for readability, separate items, etc.
• Two approaches
• Columns Icon
• Format Menu choose Columns

17
Header and Footer for Sections

• Different header or footer for document sections.
• Make sections by adding a section break (Insert gt
  Break gt Section)
• Create header or footer specific to sections.
  (View gt Header and Footer)

18
View Header and Footer
Toggle between Header and Footer
Toggle between Sections
19
Insert Features

• Useful features
• Format menu gt Insert gt
• Break
• Date and Time
• Auto Text
• Text Box
• Diagram

20
Sample Diagrams
21
Hyperlink

• Create bookmarks
• Insert gt Bookmark
• Create hyperlinks
• Area, button or word to be clicked
• Hyperlink Icon
• Insert gt Hyperlink

22
Insert Hyperlink
23
Advanced Features Word Activity

• Use document Advanced Word Feature Activity.doc
• Follow directions
• Save and post to AFS space
• Send to instructor using the Digital Drop Box.