Symantec Enterprise Vault

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Symantec Enterprise Vault

• Jens Christensson
• Symantec Nordic AB
• jens_christensson_at_symantec.com

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Fitting Quote

• How you gather, manage,
• and use information
• will determine whether you win or lose.
• Bill Gates

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What is Symantec Enterprise Vault?

• 25-Word Description
• Symantec Enterprise Vault provides a flexible,
  software-based archiving framework to enable the
  discovery of content while reducing storage costs
  and simplifying management.

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Short Enterprise Vault history

• Management buy from Digital in 1999 (All-In-One)
• Original development team still working together
  in Reading UK
• First product (KVS Enterprise Vault) shipped in
  1999
• First release was purely around e-mail archiving
• Acquired by Veritas October 2004
• Acquired by Symantec July 2005
• 3500 customers
• All types of industries
• All sizes of companies (50-100.000 users)
• Current version is version 6.0 SP3
• Well proved, well tested, well deployed solution
  ..
• Email, file and Sharepoint archiving.
• Symantec is the safe choice for archiving
• Next major release is EV 7.0 targeted for
  December 2006

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E-mail archiving market leader- Three times in a
row..
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Our Solution Open, Intelligent Archiving Platform
ArchiveStore
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Enterprise Vault Benefits in multiple areas
eDiscovery / Compliance
Reduce cost of legal discovery requests,
demonstrate compliance with regulations around
electronic records retention and supervision
General Counsel/ Compliance Officer
Information Management
Retain and expire electronic records based upon
business policy, categorize tag, index
search, integrate with other information mgmt.
systems
Records Manager
Mailbox Management
Optimize email performance, reduce backup window,
reduce platform migration time, eliminate need
for email quotas
EmailAdmin
Storage Optimization
Consolidate file servers, eliminate PST files,
compress single instance storage, implement
tiered storage
Storage Admin
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Symantec Enterprise Vault- What is archiving all
about?
Links (transparent user access)
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Three main angles for Enterprise Vault

• Archiving offload of application data to
  optimize daily application performance,
  management, consolidation, cost optimization etc.
• Compliance capturing all information in a
  central compliance archive, prepared for
  e-discovery tasks.
• Typically not tightly related to cost-savings,
  daily operations tasks etc...
• Surveillance automated random sampling of
  communication based on defined surveillance
  policies/criteria's etc.

The following slides contains an overview for
each of these topics
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Archiving
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Symantec Enterprise Vault- What is archiving all
about?
Messaging servers
Policies
Schedules
PST Files
PST Files
File servers
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Symantec Enterprise Vault- What is archiving all
about?
Archiving sources
Policies
Schedules
PST Files
PST Files
Indexes 260 different file formats
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Central MMC console- One console for all
archiving configurations
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Automatic archiving policies
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Screenshot - File System Placeholders
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File System Archiving - Placeholders

• Transparent user access on Windows OnTap 7 file
  system sources
• No client or training required
• Files transferred back to file system upon access
  temporarily
• File server and EV server communicate via
  HTTP/HTTPS

S M B
S M B
HTTP
Windows (RSS) NetApp OnTap 7
HTTP
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Screenshot - File System Internet Shortcuts
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File System Archiving Internet Links

• Internet link necessary for non-Windows OnTap
  file system sources
• Direct HTTP/HTTPS connection between client and
  EV server
• Client browser will handle file open or save
  (prompt)
• File not returned to file system upon access

File System
S M B
HTTP
HTTP
http//ev1.yourcorp.com/enterprisevault/download.a
sp?VaultID249s92s...SavesetID493lk4j3k....
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Indexing Overview

• Stellant Outside In v8.0.1 first converts
  attachments to HTML or Text
• 250 attachment types supported
• HTML Text is indexed by Alta Vista Enterprise
  Edition and includes
• Email Message Body and Attachments
• File Server data
• Sharepoint Documents
• Index files are 3-12 of archived data volume
• Brief (3) Search of common Outlook fields and
  metadata
• Medium (8) Single word searches of all
  content, including attachments
• Full (12) Phrase searching of all content
• It is highly recommend to store index (flat
  files) on SAN or DAS (I/O)

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Indexing Differentiators
Traditional Indexing
One Huge Index

• Requires single large disk
• Rebuild all or nothing
• Whole index used in search

Enterprise Vault Indexing
Federated Searching

• Multiple indexes servers searched in parallel
• Smaller indexes less prone to corruption
• Only the indexes with data within the search date
  range are used

A
B
C
D
E
Journal A
File Share A
File Share B
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PST migrations

• Three main angles for PST migration/archiving
• Server based PST migration. Enterprise Vault
  servers scans for PST files, and
  consolidate/migrates PST files.
• Client based PST migration. Enterprise Vault
  client add-in/software captures and uploads PST
  files to Enterprise Vault servers for migration
• Wizard based PST migration. Wizard based
  migration tool, which is usefull for ad-hoc
  migration of PST files etc.

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Server based PST migration
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Symantec Enterprise Vault- What is archiving all
about (Personal Folder (PST) migration)?
Internal Messaging servers
SMTP mail Gateway
Clients
Internet
external clients
Site 1
\\srv1\pst1.pst \\xp_client23\mypst.pst \\filesrv2
\user10\personal.pst \\userws12\c\user12.pst ....
.
Locates PST files Determine ownership Consolidates
PST files Archives PST files Removes PST files
etc Transparent for end users
Site 2
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Client based PST migration
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Symantec Enterprise Vault- What is archiving all
about (Personal Folder (PST) migration)?
PST Files
PST Files

• Finds PST files
• Detects network connection
• with EV server
• Uploads PST files
• Leverage Outlook login and
• PST passwords stored in
• Outlook session

My Documents
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Wizard based PST migration
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Symantec Enterprise Vault- What is archiving all
about (Personal Folder (PST) migration)?
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How does it look like for end users?
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Archiving- How does it look like for end users?
(E-mail)
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Archiving- How does it look like for end users?
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Archiving- How does it look like for end users?
(E-mail)
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Archiving- How does it look like for end users
(search/archive explorer)?
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Archiving policies- version based archiving
(SharePoint)
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Enterprise Vault - web parts (SharePoint search)
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Enterprise Vault - web parts (SharePoint search)
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Compliance
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Symantec Enterprise Vault- What is
compliance/e-discovery all about?

• Internal security audits
• Human ressource research
• Information leakage
• Legal requirements
• Etc

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Symantec Enterprise Vault- What is
compliance/e-discovery all about?
ACME CORP MERGER
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Symantec Enterprise Vault- What is
compliance/e-discovery all about?
Jamie Clifton
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Symantec Enterprise Vault- What is
compliance/e-discovery all about?

• Enterprise Vault can audit EV tasks, and ensure
  an audit track is kept centrally etc.

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Symantec Enterprise Vault- What is
compliance/e-discovery all about?

• Flexible export features
• Produce export data etc.
• Exports in native formats, such as files,
  folders, IM, messages etc

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Surveillance
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Retention Automated, Regular Surveillance
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Retention Flexible Surveillance Criteria
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Retention Efficient Surveillance Process
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Retention Fully Audited Surveillance
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Enterprise Vault summary

• One solution, one media kit, one console, one
  type of training etc.
• Tightly integrated with the existing
  infrastructure such as Active Directory and
  Microsoft security etc.
• Can fit into any size of infrastructure (25 end
  users to 100.000s of end users etc)
• Flexible and open platform, that can deliver the
  needed functionality today and in the future.
• Strong deployment best practises
• Strong customer base more than 3.500 customers

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Thank You!