Supervising Military Personnel

1
Supervising Military Personnel

• HR for Supervisors

2
Objectives

• Without references, students will be able to
• Describe differences in reporting relationships
  that the Soldier has with his/her senior NCOIC or
  officer, appropriate commander, 1st SGT and
  civilian supervisor.
• Describe the civilian supervisors responsibility
  for managing and evaluating performance of
  assigned military personnel.
• List military mission and events which impact or
  take precedence over day to day work assignments
  for assigned military personnel.

3
Benefits and Challenges of Supervising Military
Personnel

• List 3 benefits and 3 challenges of supervising
  military personnel
• Benefits
• Challenges

4
Military Human Resources System

• Rank (Pay Grade)
• Based on persons achievements
• Determines pay and other entitlements
• Uniforms and insignia indicate rank
• Address Soldiers by rank

5
Military Human Resources System

• Chain of Command
• Every Soldier reports to Unit Commander
• Commissioned officers command, establish policy,
  manage resources
• Warrant officers highly specialized may command
• NCOs conduct training/direct day to day
  activities
• Commanders have final authority over Soldiers
• Civilian supervisors do not command
• Military/Civilian supervisors share
  responsibilities
• Communication/good working relationships essential

6
Military Human Resources System

• Promotions/Assignments
• Promotion based on character/leadership qualities
• Must meet requirements for length of service,
  training, performance and physical fitness
• Enlisted lower ranks commanders promote
• Higher ranks determined by selection boards
• Military assignments made by Human Resource
  Command (HRC)
• Assignments limited to 3 years in same position

7
Military Human Resources System

• Wear and Appearance
• Soldiers expected to be neat and well groomed
• Required to wear uniform on duty (some
  exceptions)
• Training
• Soldiers must be trained and ready to fight
• Annual training requirements focus on Command
  Soldier Skills
• Training required for career progression
• Technical training standard for MOS
• Leadership training also standard

8
Military Human Resources System

• Non-professional Relationships
• Between Soldier and civilians
• Between superior and subordinate
• Commercial activities
• Off Duty Misconduct
• No requirement for nexus between off duty
  offenses and Soldiers position or rank
• Uniform Code of Military Justice applies to all
  active duty at all times

9
Military Human Resources System

• Benefits of Service
• Pay Basic, Special, Allowances
• Leave
• Soldiers earn 30 days of leave per year
  (2.5/month)
• Convalescent Leave non-chargeable absence
  approved by hospital commander or unit commander
• Regular Pass
• Special Passes
• Leave recorded on DA 31 unit clerks receives and
  processes
• Release from duty at commander discretion
• Housing

10
Military Human Resources System

• Benefits of Service, cont.
• Healthcare
• Tricare Network of DoD and civilian health care
• Applies to Soldiers and family members
• Education
• Tuition Assistance
• Montgomery GS Bill
• Other benefits, e.g., PX, Commissary, on-post
  services and recreation facilities

11
Civilian Supervisors Responsibilities

• Description of Duties
• Placement/Assignment
• Work Direction
• Training
• Leave Approval

12
Civilian Supervisors Responsibilities

• Performance Management
• Evaluates character and commitment to Army values
• Focus on promotion potential
• NCO Evaluation Report (DA 2166-8)
• Includes ratings of Competence, Physical Fitness,
  Military Bearing, Leadership, Training,
  Responsibility, Accountability
• Requires bullet examples for Excellence or Needs
  Improvement
• Civilians may be appointed as raters
• Must supervise for at least 90 days
• Counseling required throughout rating period
• Completed ratings submitted to Battalion S-1
  forwarded to HRC

13
Civilian Supervisors Responsibilities

• Officer Evaluation Report (OER) (DA 67-9)
• May be rated by civilian/must be official
  supervisor
• Civilians may be designated as senior raters
• Provide senior rater support forms at beginning
  of rating period
• Discuss scope of duties within 30 days of
  beginning of rating period
• Counsel throughout rating period
• Advise on any changes to duties/objectives
• Assess performance using all reasonable means
• Provide objective and comprehensive evaluation
• Completed ratings submitted to Battalion
  S-1/forward to HRC

14
Civilian Supervisors Responsibilities

• Discipline
• Civilian supervisors have limited authority to
  take disciplinary actions
• Problems not resolved through formal counseling
  should be referred to Soldiers unit commander
• Adverse Administrative Actions emphasize
  correction
• Withholding privileges
• Admonitions and reprimands
• May be oral or written
• May be issued by civilian supervisors
• Coordinate with unit commander before taking
  action
• Corrective training if appropriate
• Reduction in rank for civil court conviction or
  inefficiency
• Court Martial or Article 15 for severe offenses
  removal from service or imprisonment

15
Civilian Supervisors Responsibilities

• Developmental Counseling
• Focus on assisting Soldier to achieve unit and
  individual goals
• Subordinate centered, two way communication
• Requires
• Active Listening
• Responding
• Questioning
• Record on DA Form 4856

16
Civilian Supervisors Responsibilities

• Recognition
• Civilian supervisors may submit formal
  recommendation for military award/decoration
  through military command channels consult unit
  commander before initiating
• Must be submitted within 2 years of act,
  achievement or service
• Submitted on DA Form 638
• Military chain of command recommend
  approval/disapproval
• Approval authority varies depending upon level of
  award

17
Military Mission/Other Events Which Take
Precedence Over Daily Work Assignments

• Physical Training
• Formations
• Other Military Training
• Training Holidays
• TDY
• Duties and Details

18
Expectations

• What Soldiers Expect of Civilian Supervisors
• What Civilian Supervisors Expect of Assigned
  Military Personnel

19
Quiz

• Answer the following questions
• Sergeant First Class Thomas Smith has been newly
  assigned to your organization. You should
  introduce him to your staff as
• a. Sergeant Smith b. Tom Smith
• c. SFC Smith d. Sergeant First Class Smith
• 2. Which statement is true
• a. Civilian supervisors of military personnel
  have the same authority and responsibility as
  military commanders.
• b. Civilian supervisors direct the work but do
  not command military personnel under their
  supervision.
• c. Soldiers who work for civilian supervisors
  are not assigned to a military unit.
• d. Unit commanders must approve all work
  assignments of Soldiers who work for civilian
  supervisors.

20
Quiz

• Civilian supervisors of military personnel
• a. Approve annual and sick leave for military
  personnel.
• b. May authorize a 3 day pass for a Soldier as
  recognition of exceptional performance.
• c. Should counsel a Soldier who is continually
  late for work.
• d. May take action to remove a Soldier from
  military service for a serious offense.
• The civilian supervisor of a Soldier
• a. May serve as rater, senior rater and/or
  reviewer of military personnel assigned to
  his/her organization.
• b. Provides input but does not sign military
  evaluation reports.
• c. Should use the same performance objectives
  for both civilian employees and military
  personnel who perform the same duties.
• d. May serve as rater for enlisted personnel
  but not officers.

21
Quiz

• Which of the following events would not be a
  legitimate absence from a Soldiers normal duty
  assignment?
• a. Training holiday
• b. Physical training
• c. Unit Formation
• d. Working part time in a Nonappropriated Fund
  Position

22
Summary

• Civilian supervisors must be aware of differences
  in military and civilian human resources systems
• Cooperative working relationships between
  civilian supervisors and unit commanders are
  essential
• Civilian supervisors are responsible for
  planning, directing, reviewing and evaluating
  work and counseling and coaching assigned
  military personnel
• Civilian supervisors may serve as raters,
  reviewers and senior rater on military evaluation
  reports
• Soldiers should advise civilian supervisors when
  they will be absent from duty there are
  legitimate military and mission related absences
• Both civilians and military can benefit from each
  others presence in the work place