eQIP Electronic Questionnaire for Investigation Processing

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(e-QIP) Electronic Questionnaire for
Investigation Processing
Developed by the JPAS Industry Team
View Presentation using Slide Show (Shift F5)
Revised May 2006 By Toni MacDonald eQIP
Training Toni May06
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What is e-QIP?

• e-QIP is a secure website designed to process and
  store all personnel investigative forms for DoD
• DoD is currently only using e-QIP for processing
  the SF-86,Questionnaire for National Security
  Positions
• The e-QIP system has been utilized and maintained
  by the Office of Personnel Management (OPM) for
  several years.
• e-QIP replaced the EPSQ system on July 7, 2005

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JPAS and e-QIP
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Granting e-QIP Authorization

• Account Managers will grant existing JCAVS
  Users the authorization to initiate Investigation
  Request and review completed PSQ
• Account Manager authorizes the JCAVS User via the
  Add/Modify/ Remove JCAVS User screen
• Once the Initiate PSI button has been clicked
  and saved, the JCAVS User can immediately start
  processing investigation requests

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Granting e-QIP Authorization Screen Shot
Click Review PSQ
Click Initiate PSI
Scroll Down
Click Save
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e-QIP User Requirements

• Once a JPAS User has been granted e-QIP
  authorization by their Account Manager, the
  Investigation Request hyperlink will become
  activated
• JPAS Users must have an Owning or Servicing
  relationship with the Applicant before they can
  initiate a request
• Once an Investigation Request has been initiated,
  the Requesting SMO will continuously receive
  notifications (via JPAS) as to the status of the
  request throughout the entire e-QIP process

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Applicant Requirements

• SBPR must be over 4.5 years old or NLC must be
  over 9.5 years old
• Applicants Person Category tab must be active
• Applicants Person Category tab must NOT have
  access suspended
• Applicant must NOT be in Due Process
• Applicant must NOT already have an active PSI
  request in process
• Applicant must be owned/serviced by requesting SMO

If the person has Denied or Revoked
eligibility, it must be older than 12 months.
The date of the denial/revocation will be on the
person summary, on the Eligibility line, as
well as on the Adjudication Summary.
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e-QIP Functionality

• e-QIP can be done from anywhere with any computer
  that can access the Internet
• e-QIP electronically allows Applicants to enter,
  update, and release their personal investigative
  data over a secure Internet connection to their
  sponsoring agency
• Effective April 06, PSQs will be routed to the
  requesting Security Management Office for review,
  and after sign-off the requesting Security
  Management Office will submit to DISCO

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e-QIP Process for SMO

• Requesting SMO initiates Investigation Request
• Requesting SMO notifies applicant to complete PSQ
• Requesting SMO provides applicant instructions
  for completion of PSQ
• Applicant completes PSQ
• Applicant submits PSQ electronically to the
  Requesting SMO new
• Requesting SMO electronically reviews PSQ new
• Requesting SMO must review, stop, or revise PSQ -
  new
• Once reviewed, Requesting SMO prints PSQ
  Signature Pages new
• Requesting SMO contacts applicant for sign-off
• Requesting SMO submits PSQ to DISCO new
• Requesting SMO submits Signature Pages and
  Fingerprint Cards (FPC), if required, to OPM
• Requesting SMO maintains copy of PSQ until
  investigation is complete

SMO Security Management Office
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e-QIP Timelines

• Applicant has 30 days from initiation date to
  log-in to e-QIP
• Once applicant logs in they have 90 days to
  complete, certify, and submit PSQ to Requesting
  SMO
• Once the applicant certifies PSQ and submits to
  Requesting SMO, the SMO and DISCO have a total of
  90 days to complete the PSQ Process
• PSQ Process includes
• Review and final sign-off of PSQ
• Submission of PSQ to DISCO
• Review and approval by DISCO
• Submission of Signature Forms and FPC (if
  required) to OPM
• It is suggested that we not submit Signature
  Forms and FPC until we receive Approval
  Notification from DISCO (that way we dont have
  to worry about resubmitting the forms if PSQ is
  rejected by DISCO)
• Once PSQ is approved forms must be received at
  OPM within 30 days
• If PSQ is rejected by DISCO, the subject has 15
  days to revise and resubmit

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Initiate Request Process

• To initiate request, click on Investigation
  Request hyperlink located below the In/Out
  Process hyperlink
• If the Investigation Request link is NOT there
• Ensure the Correct Person Category is being
  displayed
• Ensure you have a relationship with the person
• Check Investigation Summary section for an
  active investigation request
• Ensure the person has DoD Contractor Companies
  displayed in the Service/Agency box of the
  Add/Modify screen.
• In some cases the system will allow you to
  initiate the request without this info but when
  you submit the request, it is unknown where it
  ends up

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Initiate Request ProcessScreen Shot
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Determine Investigation Scope

• You must then complete the Determine
  Investigation Scope Screen
• Select the appropriate eligibility
• SCI - DCID 6/4 - Secret
• Top Secret - Confidential
• Enter Prime Contract Number

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Determine Investigation ScopeScreen Shot
CA-001-A-002
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Determine Investigation Type

• Click Determine Investigation Type Button
• Determine if Override Justification of
  Investigation Type is necessary (the override
  function is NOT available for Industry at this
  time)
• Ensure Sensitivity Level Code displays Industry
• Select the Duty Position Code
• Contractor
• KMP
• Determine if Override Justification of Service
  Code is required (the override function is NOT
  available for Industry at this time)

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Determine Investigation Type Screen Shot
Leave blank for Industry
Leave blank for Industry
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Additional Scope Information

• Determine Form Type (SF86 only this version)
• Position Title Industry defaults to
  Contractor
• Date of Birth Pre-populated
• Access Codes
• SSBI or PPR Top Secret (SBPR changed to PPR
  04/06)
• SCI DCID 6/4
• NACLC Secret or Confidential (NLC changed to
  NACLC 04/06)
• Sensitivity ADP Leave Blank
• Enter the date Local Agency Check was conducted
• Service Agency DoD Contractor Companies

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Additional Scope InformationScreen Shot
Contractor
2005 06 01
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Requesting Official Information

• Requesting Official section
• Requesters Name
• Requesters Job Title
• Requesters Phone
• Requesters Extension
• Each facility should determine if the Requesting
  Official is the FSO or the actual person
  submitting the request
• Person who will be contacted by DISCO or OPM

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Requesting Official InformationScreen Shot
Enter the Title of the Requesting Official
Michael Woolweaver
Security Specialist
[phone]
Enter the Telephone Number of the Requesting
Official
Enter the Extension of the Requesting Official
Enter the Name of the Requesting Official
Scroll Down
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Security Folder Information

• Security Folder section (location of
  Applicants Security folder)
• Location Options (Defaults to Other for
  Industry
• None
• SOI (Submitting Office Identifier)
• NPI (No Pertinent Information)
• Other (must enter location name, address, city,
  state and zip)
• The Organizations information is automatically
  loaded

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Security Folder InformationScreen Shot
Defaults to Other
Defaults to Company Name
Defaults to Company Address
Defaults to Company City
Defaults to Company State
Defaults to Company Zip
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Official Personnel Folder

• Official Personnel Folder (location of
  Applicants Personnel folder)
• Location Options (Defaults to Other for
  Industry)
• None
• NPRC (National Personnel Records Center)
• SON (Submitting Office Number)
• Other (must enter location name, address, city,
  state and zip)
• The Organizations information is automatically
  loaded

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Official Personnel FolderScreen Shot
Defaults to Other
Boeing Overtypes Address
Defaults to Company Name
Boeing Overtypes with Kens Name
Boeing Overtypes City
Ken Engelhard 2201 Seal Beach Blvd
Boeing Overtypes State
Defaults to Company Address
Seal Beach
Defaults to Company City
90740
California
Defaults to Company State
Boeing Overtypes Zip
Defaults to Company Zip
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Initiate/Pending Request

• If youre ready to submit the request, click
  Initiate PSI
• The requesting SMO will receive a PSI Initiated
  notification
• Notify Applicant to complete PSQ
• Provide Applicant with e-QIP Applicant
  Information sheet
• If youre NOT ready to submit the request, click
  Pending PSI
• The request will be saved
• Youll have to return and click Initiate PSI to
  submit request

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Initiate/Pending RequestScreen Shot
Click Pending PSI to submit request later
Click Initiate PSI to submit request now
Click Save to complete request
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Validate, Review, and Certify

• Applicant will
• Validate, review and certify the form
• Print archival copy for their records
• Print system generated signature pages
• Certify and transmit to requesting SMO
• The requesting SMO will
• Receive PSQ electronically
• Review PSQ for accuracy
• Contact applicant for revisions and/or final
  sign-off
• Obtain fingerprint cards (FPC) if required
• Submit PSQ to DISCO and Signature Pages to OPM
• Maintain copies until investigation is complete

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Validate, Review, and Certify

• Applicant can print Working copy from this
  screen
• Applicant will validate PSQ by hitting
  Continue

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Certify Investigation Request
Once Applicant clicks Certify Investigation
Request they can no longer access their PSQ
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FarewellThank You For Using e-QIP
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Release Investigation Request
Click Hyperlink to print Archival copy of PSQ
Click Hyperlink to print Release forms
Click Hyperlink to Release Transmit PSQ
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Releases Fingerprint Cards

• Send signed releases and any fingerprint cards
  to

e-QIP Rapid Response Team OPM-FIPC PO Box
618 Boyers, PA 16018
Mail
e-QIP Rapid Response Team OPM-FIPC 1137 Branchton
Road Boyers, PA 16018
FedEx
[phone] Attention Jody Gano
or Becky Fox
Fax
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e-QIP Changes New e-QIP Screens Effective 14
April 2006
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Person Summary Screen
- top
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Person Summary Screen
- bottom

• Added
• Days until Termination at end of Case Line

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Investigation Request
- top

• Added
• Days until Termination to Active Request Display

NOTE Investigation Types SSBI-PR changed to
PPR NLC changed to NACLC ANCI changed to ANACI
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Submitting Officer Number (SON)
Effective 4/1/06
NOTE Submitting Office Number (SON) for PSI
automation is no longer system derived. User
must manually enter four-character SON for every
Investigation Request. For Industry this
number is 346W
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Investigation Request
- bottom

• Added new FSO options
• View PSQ
• View Signature Pages
• Stop PSQ
• Submit to Disco
• Revise PSQ

• NOTE
• If you are unable to view PSQ or Signature Pages,
  try downloading Adobe 7.0
• Pop-up blockers should be allowed Address of
  website to allow .dsis.dod.mil

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Status Lines
(Investigation Request Screen-bottom)

• Added New Status Lines
• FSO Reviewed PSQ
• Ready for DISCO Review Approval

• Note
• If you have e-QIP access and cannot see the View
  PSQ link, contact your JPAS Account Mgr for
  Review and Approval Permissions
• Be sure to print PSQ and Signature Pages before
  you submit to DISCO. Once submitted, the links
  go away

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Status History
- Revised
(Investigation Request Screen-bottom)
Note If you select Revise PSQ be sure to
inform the applicant that he/she has to update
and resubmit
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Status History
- Approved
(Investigation Request Screen-bottom)
Note Wait until you receive Approved PSQ
notification before sending Signature Pages and
FPCs to OPM
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Status Notifications
(Investigation Request Status)

• Added
• Column for Days until Termination
• Sort/Find By

Note You should check notifications daily
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Notification Types

• PSI Initiated
• Indicates PSQ request has been initiated by
  Requesting SMO
• PSI Revised
• Indicates PSQ has been revised and returned to
  applicant for updates
• PSI Resumed
• Indicates PSQ process has been resumed
• PSI Stopped
• Indicates PSQ has been terminated by Requesting
  SMO
• Ready for Review PSQ
• Indicates PSQ has been completed by applicant and
  is ready for FSO review
• FSO Reviewed PSQ
• Indicates FSO has reviewed PSQ and has forwarded
  it to DISCO
• Ready for DISCO Review Approval
• Indicates DISCO has received PSQ
• Ready for Approval PSQ
• Indicates DISCO has reviewed PSQ
• Approved PSQ
• Indicates DISCO has approved PSQ and has
  forwarded it to OPM

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Summary of e-QIP Changes

• Days Until Termination added to
• Case Line on Investigation Summary
• Active Request Display on Investigation Request
  Screen
• Status Notification Screen
• Applicant submits electronic PSQ to Requesting
  SMO
• Requesting SMO
• Receives PSQ electronically from Applicant
• Reviews PSQ electronically
• Can select Revise PSQ
• Can select Stop PSQ
• Can select Submit to DISCO
• Views and prints Signature Pages
• Submits PSQ to DISCO
• Submits Signature Pages and FPC to OPM
• SON no longer system derived, Requesting SMO must
  input when initiating investigation request

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Additional Changes/Updates
Effective 4/1/06

• Investigation type of NLC changed to NACLC
• NLC/NACLC National Agency Check, Local Agency
  Check Credit
• Investigation type of ANCI changed to ANACI
• ANCI/ANACI Access National Agency Check Plus
  Written Inquires and Credit Check
• Two new Investigation types added
• Phase PR (PPR)
• Modified investigation, eliminates nonproductive
  investigative resources, uses more effective,
  efficient, and timely methods for conducting
  personnel security investigations.
• If issues are developed during this modified
  investigation, OPM will automatically expand the
  investigation coverage to full SSBI-PR
• PPR Investigation has same requirements as the
  SBPR
• JPAS recommends PPR instead of SBPR for
  re-investigation of an SSBI
• Public Trust Background Investigation (PTSBI)

For additional info, see Release Notes on JPAS
Gateway
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Questions?

• Can we make changes to the PSQ while we are
  reviewing it?
• No. You will have to hit the Revise button to
  allow the subject to get back into e-QIP and make
  the necessary changes, they will resubmit to
  Requester, you will submit to DISCO.
• If DISCO rejects the PSQ is it returned to the
  Subject or the Requester?
• Requester will receive notification from CAF and
  will notify the subject to go back into e-QIP,
  make the necessary changes and resubmit.
• I can see View Signature Pages but not View
  PSQ, why is that?
• Most likely you do not have Review and Approval
  permissions contact your JPAS Account Manager.
• I click on View Signature Pages and/or View
  PSQ but nothing happens?
• Check you version of Adobe, you might need to
  download Adobe 7.0
• You need to allow pop-ups.
• Go to Tools
• Pop Up Blocker Settings
• Address of web site to allow .dsis.dod.mil
• If DISCO rejects PSQ do I have to resubmit
  Signature Pages and FPCs?
• Yes but it is suggested that we not submit
  signature pages or FPCs until we receive PSQ
  Approved notification, that way we only have to
  submit once.

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Boeing JPAS Account Managers
Customer Call Center/JPAS Help Desk 888
282-7682 jpashd_at_dss.mil