BrailleNote Tutorial

1

• BrailleNote Tutorial

by Katie Beaver, Director of Services for
Assistive Technology University at Buffalo, State
University of New York Buffalo, New York, USA
2
Main Menu (click on any selection or simply page
down to next slide)
Module 1 - Introduction to the BrailleNote, part
1
Module 2 - Introduction to the BrailleNote, part 2
Module 3 - Files, text,words,sentences, Braille
advance
Module 4 - Spelling, searching, shortcuts,
printing erasing
Module 5 - Organizing files and folders
Module 6 - Block commands, embossing
Module 7 - Disk drive, importing exporting
files
Module 8 - Protect unprotect, place makers,
erasing folders
Module 9 - Formatting
3
Module One
4
Module One

• BrailleNote Overview
• Battery Information
• BrailleNote Controls
• Adjusting the Speech
• Adjusting the Key Echo
• Navigating Menus
• Turning off the system

1
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5
The BrailleNote has

• A word processor - KeyWord
• A calendar - KeyPlan
• An address book - KeyList
• An e-mail program - KeyMail
• A book reader program
• A scientific calculator - KeyPlus
• A file manager
• An internet browser - KeyWeb

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The BrailleNote can be

• connected to an ink printer to produce ink copies
• connected to a braille embosser to produce hard
  copy braille output
• connected to the computer to be used as a
  refreshable braille display

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The BrailleNote can be

• connected to the computer to display information
  from the BrailleNote on the monitor
• connected to a phone line for email and the
  internet
• connected to a disk drive

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The BrailleNote Battery

• The BrailleNote comes with an AC adapter and a
  rechargeable, built-in battery
• A full battery charge will last about 20 hours
• The BrailleNote will warn you when the battery is
  low
• When the battery is low, you need to plug in the
  AC adapter

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More about the battery -

• It takes about 2 hours to charge
• You cant overcharge it
• The battery will last longer if you store the
  BrailleNote at room temperature
• You will need to send the BrailleNote back to the
  company to replace the battery about every 2
  years

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BrailleNote Controls
Braille Input Keys
2
3
5
6
1
4
Refreshable Braille Cells
Thumb Keys
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11
BrailleNote Controls (cont)
Space Bar
Backspace
5
6
Enter
2
3
4
1
Back
Advance
Previous or Exit
Next or Select
Click here to return to Main Menu
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Lesson 1 - Adjusting the speech

• On the left side, find the on/off rocker switch
  and press the side closest to you to turn it on
• This may take you directly to the main menu
• If not

On/Off Switch
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Go to the Main Menu

• Dots 1,2,3,4,5,6 and space take you directly to
  the Main Menu

3
5
6
2
4
1
space
1
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Some tips to help you

• If you are not sure what the BrailleNote said,
  you can read the braille display or
• You can press space with the letter R (dots
  1,2,3,5) to REPEAT the last spoken item
• To check your battery power, press space with the
  letter O, then press the letter P

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Changing the speech rate,pitch and volume

• The braille input keys, used in specific
  combinations with the Enter key, are used to
  change the speech.

Enter
1
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Changing the speech rate,pitch and volume
(contd)

• Tip The braille input keys on the left make
  things go down the keys on the right make
  things go up

1, 2, 3, 14, 15, 16,
1
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Changing the speech rate, pitch and volume
(contd)

• There are 32 volume levels, 16 speech rates and
  16 pitch levels

1, 2, 3, 14, 15, 16,
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Changing the Volume

• The ENTER key and Dot 1 reduces the volume
• The ENTER key and DOT 4 increases the volume

Enter
1
4
1
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Changing the Pitch

• The ENTER key and Dot 2 lowers the pitch
• The ENTER key and DOT 5 increases the pitch

2
5
Enter
1
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Changing the Rate

• The ENTER key and Dot 3 slows down the speech
  rate
• The ENTER key and DOT 6 increases the speech rate

3
6
Enter
1
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Before continuing

• Set the volume to 20

Enter
1
4
1
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22
And

• Set the pitch to 8

2
5
Enter
1
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And

• Set the rate to 5

3
6
Enter
1
Click here to return to Main Menu
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Lesson Two - Keyboard Echo

• You can instruct the BrailleNote to
• speak each letter that is typed
• speak each word when you press the spacebar
• speak both letters and words
• or speak nothing

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This is a 4-Step Process

• You must
• first enter the OPTIONS MENU
• then choose KEYBOARD
• then type the letter of the option you want
• and then EXIT

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Change the echo to speak nothing

• Press space with the dots for the letter O (dots
  1, 3, 5) BrailleNote says options menu
• Press the letter K (dots 1,3) BrailleNote says
  keyboard voice currently
• Type F for OFF (dots 1,2,4)
• Press space with the dots for the letter E (dots
  1,5) to exit

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Change the echo to speak each letter

• Press space with the dots for the letter O (dots
  1, 3, 5) BrailleNote says options menu
• Press the letter K (dots 1,3) BrailleNote says
  keyboard voice currently
• Type S for spell letters (dots 2,3,4)
• Press space with the dots for the letter E (dots
  1,5) to exit

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Change the echo to speak each word

• Press space with the dots for the letter O (dots
  1, 3, 5) BrailleNote says options menu
• Press the letter K (dots 1,3) BrailleNote says
  keyboard voice currently
• Type w for words (dots 2,4,5,6)
• Press space with the dots for the letter E (dots
  1,5) to exit

1
Click here to return to Main Menu
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Change the echo to both words and letters

• Press space with the dots for the letter O (dots
  1, 3, 5) BrailleNote says options menu
• Press the letter K (dots 1,3) BrailleNote says
  keyboard voice currently
• Type b for both (dots 1,2)
• Press space with the dots for the letter E (dots
  1,5) to exit

1
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Lesson 3 - Navigating the Menus

• If you are not already at the Main Menu, press
  dots 1,2,3,4,5,6 and space

space
1
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Moving forward through the menus

• Press the space bar or the advance key to move
  you forward through the menu choices

space
space
Advance
1
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Moving backward through the menus

• Press the backspace or the back key to move you
  backward through the menu choices

Backspace
Back
1
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Selecting an item from a menu

• Press the ENTER key or the Next/select key to
  select an item from a menu

Enter
Next or Select
1
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Exiting a Menu

• Press space with the letter E (dots 1,5) or press
  the Previous/Exit thumb key to exit a menu

5
1
space
Previous or Exit
1
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Practice

• Turn on the unit and go to the Main Menu
• Change speech rate to 6
• Set key echo to SPELL
• From the Main Menu, select the Word Processor

1
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Lesson 4 - Turning the system off

• The BrailleNote remembers where you were working
  when you turn it off, and will return there when
  you turn it back on
• While it is designed to automatically save files,
  it is always recommended that you return to the
  Main Menu first

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Practice

• Return to the Main Menu
• Locate the on/off power switch on the left side
• Press the side farthest from you to turn the
  BrailleNote off.

1
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Module One Skill Checklist

• Can turn device on/off
• Can locate Backspace key
• Can locate Enter key
• Can locate Advance key
• Can locate Back key
• Can navigate menus
• Can raise/lower volume/pitch/rate
• Can set keyboard echo to words/spell/off/both
  letters words

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Module Two
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Module Two

• Creating a File
• Moving the Cursor
• Listening to a File
• Reading the Braille Display

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Lesson 5 - Creating a File

• Files are created using the Word Processing
  program called KeyWord
• Turn on the BrailleNote
• If you are not at the Main Menu, go there by
  pressing 1,2,3,4,5,6 and space

2
3
5
6
1
4
space
2
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Selecting the Word Processor

• Using the space or the advance key, move to the
  Word Processor
• Select the Word Processor by pressing the Enter
  key or the Next/Select Key

Enter
space
Next / Select
2
Advance
Click here to return to Main Menu
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Navigating the Keyword Menu

• Using the space or the advance key, read all the
  keyword menu items.
• Move to create a document and select it by
  pressing the Enter key or the Next/Select Key.

Enter
space
Next / Select
2
Advance
Click here to return to Main Menu
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Setting up a new file

• The BrailleNote says Folder name? Press enter
  for GENERAL Press the ENTER key to select this
  folder to store your file in.
• Later on, you will learn how to create other
  folders that will help you organize your work.

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Typing a file name

• The BrailleNote says Document to create? Type
  your first name in grade 2 and press Enter
• The BrailleNote says Top of Document. Blank.
• You are ready to begin typing.

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The Cursor

• Keep in mind that as you begin to type, the
  cursor, which represents your typing position, is
  displayed as dots 7 and 8.

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Typing sentences

• Type the following sentence keeping in mind that
  if you make a typing mistake, simply press the
  backspace key
• Now is the time for all good men to come to the
  aid of their country.
• Next, type the sentence
• This is fun.

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Grade 2 Reference

• Now is the time ,n is ! "t
• for all good men all gd m5
• to come to the aid 6-e 6! aid
• of their country. ( _! c.try4
• This is fun. ,? is fun4

2
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Moving the cursor

• The cursor is moved and speaking commands are
  executed by using specific braille input keys
  together with the spacebar.

space
2
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Moving the cursor (contd)

• The cursor can also be moved by using the Touch
  Cursor Buttons located directly behind each
  braille cell
• Simply locate the cell where you want the cursor
  and press the touch cursor on that cell

Touch Cursor Buttons
2
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Moving the cursor (contd)

• When moving the cursor and listening to a file,
  remember that the keys on the left side move back
  and keys on the right side move forward

2
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Top of Document

• Dots 1,2,3 and space moves the cursor to the top
  of the document
• The BrailleNote says top of document and speaks
  the first word

2
3
1
space
2
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Moving by characters 3 and 6

• Dot 6 with space moves forward and speaks one
  character at a time
• Dot 3 with space moves back and speaks one
  character at a time
• Dots 3,6 and space speaks the current character

3
6
space
2
Click here to return to Main Menu
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Phonetic pronunciation of a character (3 and 6)

• Pressing dots 3,6 and space twice in a row will
  expand the letter into a word, such as A - Alpha,
  B - Bravo

3
6
space
2
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Moving by words 2 and 5

• Dot 5 with space moves forward and speaks one
  word at a time
• Dot 2 with space moves back and speaks one word
  at a time
• Dots 2,5 and space speaks the current word

2
5
space
2
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Spelling the current word

• Pressing Dots 2,5 and space twice in a row will
  spell the current word
• To spell the word letter by letter with the
  contractions expanded, press dots 2,5, space a
  third time

2
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Moving by sentences 1 and 4

• Dot 4 with space moves forward and speaks one
  sentence at a time
• Dot 1 with space moves back and speaks one
  sentence at a time
• Dots 1,4 and space speaks the current sentence

1
4
space
2
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Bottom of Document

• Dots 4,5,6 and space moves the cursor to the
  bottom of the document
• The BrailleNote says bottom of document and
  then says blank

5
6
4
space
2
Click here to return to Main Menu
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Listening to the whole file

• Move to the top of document by pressing dots
  1,2,3 space
• Press space with the letter G for go (dots
  1,2,4,5)
• Backspace and Enter together will stop the speech

2
3
5
1
4
space
Backspace
2
Click here to return to Main Menu
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Turning the Speech On Off
Press space and Previous together to cycle
through the three speech output options

• Speech on request
• Speech off
• Speech on

space
Previous
2
Click here to return to Main Menu
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Reading the file in Braille

• The BrailleNote can display 18 or 32 characters
  at a time, depending on which model you are using
  
• To facilitate reading, the BrailleNote avoids
  breaking the last word by leaving the last few
  cells blank

2
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Reading the file in Braille (contd)

• Press space with dots 1,2,3 to move to the top of
  the document
• The thumb keys are used to refresh the display

Thumb Keys
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Advancing the Display

• Read the braille display
• Press the Advance key to advance the braille to
  the next section of text
• Continue to press Advance and read the entire
  document

2
Advance
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Going Backwards

• Press the Back key to move the braille back one
  section of text at a time

Back
2
Click here to return to Main Menu
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Turning the Braille Display On Off

• Press space and Next together to turn the
  braille display on and off

Next
2
Click here to return to Main Menu
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Using the Touch Cursor

• Practice moving the cursor around by using the
  touch cursor buttons.

Touch cursor buttons
2
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Moving the Display

• You can also move the display to the left or
  right a word at a time
• Press Previous with Advance to move the display a
  word to the right

Advance
Previous (or Exit)
2
Click here to return to Main Menu
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Moving the Display (contd)

• Press Previous with Back to move the display a
  word to the left

Back
Previous (or Exit)
2
Click here to return to Main Menu
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Practice

• Go to the top of the document
• Listen to the document from the beginning to the
  end, word by word
• Move the cursor to the word country
• Spell the word
• Practice listening reading the document
• Shut down the BrailleNote

2
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Module Three
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Module Three

• Opening a File
• Inserting Text
• Deleting a Character
• Deleting a Word
• Deleting a Sentence
• Automatic Braille Advance

3
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Lesson 6 - Opening a File

• Files in the BrailleNote are stored in folders
• The following folders come with the BrailleNote
  Dictionaries, General, Keylist, Keymail, Keyplan,
  Manual, My Books, Windows
• In this lesson, we will use the folder named
  General

3
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Opening a File (contd)

• Turn on the BrailleNote
• From the Main Menu, choose Word Processor
• From the Keyword Menu, choose Open a Document
• For practice, press the space bar to listen to
  the list of folders available
• Go back through the list using Backspace and
  choose General

3
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Opening a File (contd)

• The BrailleNote remembers the last file you were
  using and will say press enter for
• Press space to listen to the documents available
  in the General folder
• Move to the document name you created earlier and
  press enter

3
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Inserting Text

• For practice, read the document
• Return to the top
• When inserting text, remember that text will
  always be inserted to the left of the cursor.
• You also need to pay attention to the space
  before and after the text you insert

3
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Inserting Text (contd)

• Moving word by word (dot 2 or dot 5, space) place
  the cursor on the letter t of the word to
  following the word men
• Type in the words and women followed by a
  space.
• Read the current sentence (dots 1,4,space)

3
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Deleting Characters -Backspace with dots 3,6

• From the top of the file, move word by word to
  the word all so that the cursor is on the
  letter a
• Delete the letter a by pressing backspace with
  dots 3,6

3
6
Backspace
3
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Deleting Characters - (contd)

• Continue pressing backspace with dots 3,6 to
  delete the letters l, and l and the space
• Read the current sentence

3
6
Backspace
3
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Deleting a word -Backspace with dots 2,5

• From the top of the file, move word by word to
  the word country so that the cursor is on the
  letter c
• Delete the word country by pressing backspace
  with dots 2,5
• Type the word nation.

2
5
Backspace
space
3
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Deleting a sentence-Backspace with dots 1,4

• From the top of the file, move word by word to
  the first word of the second sentence, This.
• Delete the sentence This is fun. by pressing
  backspace with dots 1,4
• Type the letter y for sure?

1
4
Backspace
3
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Practice

• Return to the Main Menu
• Open a file named Demonstration Document from
  the General folder
• Listen to the entire document
• Return to the top of the document

3
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Lesson 7 - Automatic Braille Advance

• You can set the BrailleNote to automatically
  advance the display without having to press the
  Advance key repeatedly.
• Each line of braille is displayed and refreshed
  at specific time intervals set by you.

3
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Reading the whole file with automatic advance

• Go to the top of the Demonstration Document
• Press space with dots 1,2,4,5,6)
• Next will speed up the display, Previous will
  slow it down.

Previous
Next
3
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Displaying the Cursor

• When you first enter the word processor,
  Automatic mode is selected. The cursor is turned
  on automatically when you are editing but it is
  turned off when you are reading.
• To display the cursor, use the touch cursor
  button or move to a word or letter.

3
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Module Four
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86
Module Four

• The Spelling Checker
• Searching for Text
• Menu shortcuts
• Printing a File
• Erasing a File

4
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The spelling checker

• The spelling checker has a 65,000 word dictionary
• It compares every word in your document to the
  words in the dictionary
• If the word in your document is not in its
  dictionary, it flags that word as a possible
  error
• You can add new words to the dictionary

4
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The spelling checker
Once a word is flagged, you have the following
choices

• Skip just this occurrence of the word
• Ignore the word throughout the whole document
• Add the word to the dictionary
• Correct the word
• Review suggestions

4
Click here to return to Main Menu
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The spelling checker
You can also

• Hear the flagged word spoken again
• Hear the flagged word spelled
• Read the sentence that contains the word
• Read the paragraph that contains the word

4
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Lesson 8 - Using the Spelling Checker

• Create a new document in the General folder and
  type a few paragraphs. (If you are a very good
  speller, you might want to make some spelling
  mistakes on purpose.)
• Type the ch sign (dots 1,6) with the space

4
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Spelling Checker Menu

• The BrailleNote will say spelling checker menu
• At this point, you can use the space to explore
  the options or
• Press Enter on Document Check
• The first flagged word will be pronounced and you
  will be asked to select an option.

4
Click here to return to Main Menu
92
Spelling Checker Options

• At this point, there are 6 actions you can take
  to correct the word. Space with the letter H
  (dots 1,2,5) will speak these options
• The options are Ignore, Skip, Add, Correct,
  Lookup word, Suggestions

4
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93
Spelling Checker Options

• Ignore all - I (dots 2,5)
• Skip once dot 5, space
• Add to dictionary A (dot 1)
• Correct C (dots 1,4)
• Lookup a word L (dots 1,2,3)
• Suggestions S (dots 2,3,4)

4
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94
Reviewing the word

• To repeat the word, press 2,5 and space
• To spell the word with contractions, press 2,5,
  space again
• To spell the word letter by letter with the
  contractions expanded, press 2,5, space again

4
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95
Reviewing the sentence or paragraph

• To review the sentence where the word occurs,
  press 1,4, space
• To review the paragraph where the word occurs,
  press 2,3,5,6, space

4
Click here to return to Main Menu
96
Correcting a word

• If the word contains a typing error and you know
  how to spell it, choose C
• BrailleNote says, enter replacement
• Type in the correct spelling and press Enter
• If the word is not in the dictionary, you will be
  asked if you want to use it. Press the letter Y
  for yes

4
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97
Reviewing the Suggestions

• You can obtain a suggestions list by pressing S.
• Review the list by using space and backspace or
  the Advance and Back thumb keys.
• To replace the word with a word in the list,
  press Enter. Then press A for all or F for first.
• To exit the suggestions list without making a
  selection, press space with the letter E (dots
  1,5)

4
Click here to return to Main Menu
98
Spelling the Suggestion

• Keep in mind that you can use the refreshable
  braille display to review the spelling of the
  suggested words
• If you want to hear the spelling of a suggestion,
  you can press space, O (dots 1,3,5) then the
  letter S (dots 2,3,5)

4
Click here to return to Main Menu
99
Adding a Word

• If the flagged word is a proper name, you may
  want to add it to the dictionary to save you time
  in the future
• Press the letter A for add

4
Click here to return to Main Menu
100
Lesson 9 - Searching for Text

• The Search Command (space with the letter F (dots
  1,2,4)) allows you to find a string of text
  within a document.
• A string of text refers to a sequence of
  characters which may be a part of a word, a whole
  word, or a phrase.

4
Click here to return to Main Menu
101
Searching for Text (contd)

• If you are not already at the Main Menu, go there
  now
• Choose Word Processor
• Choose Open a document
• When prompted to press enter for general, press
  enter
• Choose the file named Demonstration Document

4
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102
Searching for Text (contd)

• With your cursor at the top of the document,
  press space with the letter F (dots 1,2,4)
• BrailleNote says, search forward or back
• Press F for forward

4
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103
Searching for Text (contd)

• BrailleNote says, find?
• Type in the word factory
• Press enter
• If the text is found, the cursor jumps to the
  first occurrence of the text you typed.
  BrailleNote says, found, factory

4
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104
Searching for Text (contd)

• Read the current sentence by pressing space with
  dots 1,4
• Search for the next occurrence of the word
  factory by pressing space with F, type F for
  forward
• BrailleNote remembers the last text string
  entered and says, Press enter for factory
• If the text is found, the cursor jumps to the
  next occurrence of the text you typed.
  BrailleNote says, found, factory

4
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105
Search for next occurrence

• An easier way to search for the next occurrence
  is by using the space with the letter N
• Go to the top of the document
• Search for factory
• Read the current sentence
• Press space with N (dots 1,3,4,5)
• Read the current sentence

4
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106
Menu Shortcuts

• From within a menu, you can press the first
  letter of the item you want instead of using the
  spacebar and the enter key
• For example, pressing the letter W at the Main
  Menu jumps you directly to the Keyword Menu of
  the word processor

4
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107
Menu Shortcuts (contd)

• From within a list, you can press the first
  letter of the document to get to it quicker
• For example, to open a file when asked for file
  name to open, press the space to get the list,
  then press the first letter of the file name

4
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108
Printing a File

• Some notes about printers.
• The printer must be designed for use with a PC,
  not a Macintosh computer
• Not every inkjet printer is compatible - HP 600s
  and 800s are
• You need a parallel printer cable

4
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109
Printing a File (contd)

• With both devices off, connect the parallel
  printer cable to the back of the printer and to
  the back of the BrailleNote
• Make sure the printer has paper
• Turn both devices on

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110
Printing a File (contd)

• From Main Menu, choose Word Processor (W)
• From Keyword Menu, choose Print (P)
• At the prompt, print or setup printer? Press
  enter.
• At the prompt, folder name? Press enter for
  press enter if the name is correct. If not,
  press space.

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111
Printing a File (contd)

• Continue to press the space (or type the first
  letter of the folder) until you hear the folder
  you want. Then press enter.
• At the prompt, document to print? Press enter
  for press enter if correct, (or space if not).
  When you hear the correct name press enter.

4
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112
Printing a File (contd)

• The BrailleNote will respond, Printer ready?
• If you want to print the entire file, simply
  press enter

4
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113
Printing specific pages

• It may be necessary to find out what page your
  BrailleNote cursor is on in order to print
  specific pages.
• The command to announce the current page is space
  with wh (dots 1,5,6)

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114
Printing specific pages (contd)

• To print only specific pages type N at the
  Printer Ready prompt
• The BrailleNote will respond, Start page number?
  Currently 1.
• Using the number sign first, type in the page
  number you want to start with, then press enter

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115
Printing specific pages (contd)

• The BrailleNote will respond, Finish page
  number? Currently last page.
• Type in the page number you want to end with,
  then press enter

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116
Printing multiple copies

• The BrailleNote will respond, Number of copies?
  Currently 1.
• Type in the number of copies you want, or press
  enter to keep it at 1
• The BrailleNote will respond, Printer ready?
• Press enter

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117
Erasing a File

• So far in this tutorial, all the files you have
  created and used are located on the drive named
  flash disk and stored in a folder named
  general. Later on, you will learn to use the
  external disk drive and you will create and use
  other folders.
• It is a good idea to erase files that you no
  longer need

4
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118
Erasing a File (contd)

• Go to the Main Menu
• Space to File Manager and press Enter (or press
  F)
• Space to Erase File and press Enter (or press E)
• BrailleNote says press enter for Flash Disk
  press Enter
• BrailleNote says folder name? Press enter for
  General press Enter

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119
Erasing a File (contd)

• BrailleNote says file name press space to get
  to the file name list
• Press space until you hear the name of the file
  you want to erase (or press the first letter of
  the filename)
• Press Enter

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120
Erasing a File (contd)

• BrailleNote says erase filename sure?
• Press the letter Y for yes
• This returns you to the File Manager menu where
  you can continue to erase more files if you need
  to.

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121
Module Five
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122
Module Five

• Organizing Files
• Making a New Folder
• Naming Files
• Opening Files from Different Folders
• Switching Between Files
• Renaming a File

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123
Organizing Files

• When you create a new file on the BrailleNote,
  you first have to tell the BrailleNote what
  folder you want to store it in.
• This is different from a computer. On a computer,
  you can decide after you create the file.

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124
Organizing Files (contd)

• If you are a student, one strategy for organizing
  your files is to create a folder for each of your
  school subjects.
• For example, one folder for Social Studies, one
  for Science, one for Math, one for Language Arts,
  etc.

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125
Making a New Folder

• From Main Menu, choose File Manager Menu (F)
• From File Manager Menu choose Folder Manager (F)
• From Folder Manager Menu choose Create New Folder
  (C)

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126
Making a New Folder (contd)

• When asked create new folder on which drive?
  Press enter for Flash Disk. press enter
• When asked new folder name? type in the name of
  the folder (Social Studies and press enter)
• Remember, you can use grade 2 braille

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127
Making a New Folder (contd)

• BrailleNote says Folder created. Folder Manager
  Menu.
• Return to the Main Menu.

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128
Making a New Folder (contd)

• Within the Social Studies folder, you can create
  files for
• Social Studies homework
• Social Studies worksheets
• Social Studies notes
• Social Studies tests
• Social Studies textbook chapters

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129
Naming Files

• It is important to name your file something that
  will help you remember what is stored in that
  file tomorrow or two weeks from now or even two
  months from now.
• Consider using page numbers or essay titles or
  chapter sections.

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130
Naming Files (contd)

• Dont name your files A or B or C or the names of
  your favorite rock groups or you will have a hard
  time later opening or erasing your files.

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131
Practice

1. From Main Menu, choose Word Processor (W)
2. From Keyword Menu choose Create a document (C)
3. BrailleNote says, Folder name? Press enter for
   If it says Social Studies press enter. Otherwise,
   press space or the letter S until you hear Social
   Studies, then press enter.

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132
Practice (contd)

• BrailleNote says, Document to create? Type
  Chapter 5 notes and press enter.
• Type in the following information
• During the Ice Age people came to North
  America by crossing a land bridge that joined
  Asia with North America.
• (See next slide for braille code)

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133
Practice (contd)

• Here is the grade 2 code for that passage
• ,dur ! ,ice ,age p came 6,nor? ,amica
  0cross a l bridge t jo9 ,asia ) ,nor? ,amica4

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134
Practice (contd)

• Go to the Main Menu. Create a new folder and name
  it Language Arts.
• Type F,
• Type F again,
• Type C,
• Press enter for flash disk
• Type in the folder name (Language Arts)
• Press enter
• Return to Main Menu

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135
Practice (contd)

• Create a file in the Language Arts folder and
  name it Ice Age Essay.
• From Main Menu, type W
• Type C
• When asked what folder, press enter
• If BrailleNote says, Language Arts otherwise
  press space until you hear Language Arts
  then press enter

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136
Practice (contd)

1. When BrailleNote says, Document to create? type
   in Ice Age Essay and press enter
2. Type in your name and todays date as if you were
   putting a heading on a school paper

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137
Opening Files from the Different Folders

• The process of opening files in different folders
  is similar to creating them in different folders.
  
• The key is to point to the correct folder first,
  then point to the correct file.

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138
Opening Files from the Social Studies Folder

• From Main Menu, choose Word Processor (W)
• From Keyword Menu, choose Open a document (O)
• BrailleNotes says, folder name? Press enter
  for
• If it says Social Studies, press Enter

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139
Social Studies Folder (contd)

• If it says a different folder name, press space
• BrailleNote will say, list of folders on flash
  disk
• Press space again
• You can continue to press space until you hear
  Social Studies. Or, you can just type the letter
  S
• Press enter to open it

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140
Social Studies Folder (contd)

• BrailleNote says, document to open? Press enter
  for
• If it says, Chapter 5 notes press enter.
• If not, press space to get the list of documents
  in the folder, continue to press space until you
  hear the file you want, then press enter.

5
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141
Opening Files from the Language Arts Folder

• From Main Menu, choose Word Processor (W)
• From Keyword Menu, choose Open a document (O)
• BrailleNotes says, folder name? Press enter for
  
• If it says Language Arts, press Enter

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142
Language Arts Folder (contd)

• If it says a different folder name, press space
• BrailleNote will say, list of folders on flash
  disk
• Press space again
• You can continue to press space until you hear
  Language Arts, or you can press L
• Press enter to open it

5
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143
Language Arts Folder (contd)

• BrailleNote says, document to open? Press enter
  for
• If is says Ice Age Essay, press enter
• If not, press space to get the list of documents
  in the folder, continue to press space until you
  hear Ice Age Essay then press enter

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144
Switching Between Files

• The BrailleNote keeps a history list of the most
  recently used documents in its memory.
• This feature enables you to open a document, then
  quickly switch to another document within the
  list.
• You can also use the space to get a list of
  documents in the current folder or backspace to
  change folders to open a document not in the
  history list.

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145
Switching Between Files (contd)

• To switch between Ice Age Essay and Chapter 5
  notes, Type ou with the space bar (dots
  1,2,5,6) space
• BrailleNote says, document to open? Press enter
  for
• If BrailleNote says, Chapter 5 notes, press
  enter

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146
Switching Between Files (contd)

• If not, you can go forward through the document
  list by pressing dots 5,6, space
• You can go backward through the list by pressing
  dots 2,3, space
• Press enter on the document you want
• Go ahead and practice using this command

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147
Renaming a File

• From Main Menu, choose File Manager Menu (F)
• From File Manager Menu choose Rename File (R)
• When BrailleNote says, Rename file on drive?
  Press enter for , navigate to the drive you
  want and press enter.

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148
Renaming a File (contd)

• When asked folder name? Press enter for
  Navigate to the folder you want and press enter.
• When asked file name? Navigate to the file you
  want and press enter
• Type in the new name for the file and press enter

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149
Module Six
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150
Module Six

• Block Commands
• Defining a Block
• Copying Pasting a Block
• Deleting a Block
• Moving Pasting a Block
• Embossing

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151
Block Commands

• Block commands enable you to define an area of
  text and then manipulate it.
• For example, once you define an area of text, you
  can delete it or move it or copy it to another
  section or another file.

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152
Block Commands (contd)

• Copying a block of text does not change anything
  about the text you define. You are simply making
  another copy of it.
• Moving a block of text actually removes it from
  its original location and puts it in another
  place.

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153
Block Commands (contd)

• Suppose you have a textbook chapter stored in
  your Social Studies Folder.
• At the end of each section, there are usually
  review questions to answer.
• You may want to copy the questions you need to do
  for homework and put them in a separate file so
  you can print them out along with your answers
  for your teacher.

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154
Defining a Block

• Step 1 Move the cursor to the first character of
  the text you want to block.
• Step 2 Type B with space. BrailleNote says,
  block commands menu Type T for top marker
  insertion
• Step 3 Move the cursor one character to the
  right of the last character of text you want to
  block.

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155
Copying Pasting a Block

• To copy the defined block
• Type B with space. BrailleNote says, block
  commands menu
• Type C. BrailleNote says block copied to
  clipboard

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156
Copying Pasting a Block (contd)

• You will need to create a new file so you will
  have a place to copy the questions.
• Simply go to the main menu, create a file in the
  same folder and name it Homework and include
  the date or the page number in the file name.

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157
Copying Pasting a Block (contd)

• To paste the defined block
• With your cursor in the place you want to paste
  your text (your homework file) -
• Type B with space. BrailleNote says, block
  commands menu
• Type P. BrailleNote says, clipboard pasted

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158
Deleting a Block

• Suppose that after you copied the review
  questions into your homework file, you realize
  that you only need to answer the even-numbered
  questions.
• In this case, you can block and delete the
  individual questions you dont need.

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159
Deleting a Block (contd)

• First, define the block. Then
• Type B with space. BrailleNote says, block
  commands menu
• Type D for delete block
• BrailleNote says, delete block? Sure?
• Type the letter Y
• BrailleNote says, block deleted

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160
Moving Pasting a Block

• To move a defined block
• Type B with space. BrailleNote says, block
  commands menu
• Type M. BrailleNote says block moved to
  clipboard
• Move your cursor to where you want to paste the
  block.
• Type B with space. BrailleNote says, block
  commands menu
• Type P. BrailleNote says, clipboard pasted

6
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161
Embossing a File

• The procedure for embossing a document is very
  similar to printing a document.
• The following procedure assumes the setup of the
  embosser and the BrailleNote match and use a
  parallel cable.
• The setup for the Braille Blazer is included at
  the end of this module. Different embossers may
  require different settings.

6
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162
Embossing a File (contd)

• With both devices off, connect the parallel
  printer cable to the back of the embosser and to
  the back of the BrailleNote
• Make sure the printer has paper
• Turn both devices on

6
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163
Embossing a File (contd)

• From Main Menu, choose Word Processor (W)
• From Keyword Menu, choose Emboss (E)
• At the prompt, emboss or setup embosser? press
  enter.
• At the prompt, folder name? Press enter for
  press enter if the name is correct. If not,
  press space.

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164
Embossing a File (contd)

• Continue to press the space (or type the first
  letter of the folder) until you hear the folder
  you want. Then press enter.
• At the prompt, document to print? Press enter
  for press enter if correct, (or space if not).
  When you hear the correct name press enter.

6
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165
Embossing a File (contd)

• The BrailleNote will respond, Embosser ready?
• If you want to print the entire file, simply
  press enter

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166
Embossing specific pages

• To emboss only specific pages type N at the
  Printer Ready prompt
• The BrailleNote will respond, Start page number?
  Currently 1
• Using the number sign first, type in the page
  number you want to start with, then press enter

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167
Embossing specific pages (contd)

• The BrailleNote will respond, Finish page
  number? Currently last page
• Type in the page number you want to end with,
  then press enter

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168
Setup for Embossing on the Braille Blazer

• Set the BrailleNote as follows
• At the prompt, emboss or setup embosser? press
  S
• At setup list, press space. Choose the following
  items
• Paper length - 25
• Paper width 34
• Use form feeds - no
• Press E space to exit

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169
Setup for Embossing on the Braille Blazer (contd)

• Set the embosser as follows
• Port parallel
• Left margin 0
• Right margin 34
• Top margin 0
• Bottom margin 0
• Lines per page 26
• Page length 11
• Word Wrap - Off

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170
Module Seven
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171
Module Seven

• Using the Disk Drive
• Copying a file to a disk
• Copying files attached to an email
• Importing Files
• Exporting Files

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172
About the Disk Drive

• The SuperDisk drive plugs into the PC card slot
  on the right side of the BrailleNote
• It supports standard 3.5 and larger capacity
  super disks
• Feel along the right side of the BrailleNote and
  you will find a horizontal slot
• The card eject button is located in a recess
  behind the slot

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173
Why use the Disk Drive

• You can use the disk drive to
• Back up valuable data
• Store very big documents
• Exchange files with computers

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174
The SuperDisk Drive

• The disk drive must be plugged in to work
• You can connect the disk drive with the
  BrailleNote on or off. If the BrailleNote is on,
  it will say card inserted
• Do not turn off the BrailleNote or eject the PC
  card if the disk drive motor is running

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175
Connecting the Disk Drive

• If the BrailleNote is off, turn it on.
• Plug in the disk drive power adapter.
• Insert the PC Card into the card slot on the
  right side of the BrailleNote. It can only go in
  one way. If it doesnt insert all the way, turn
  the card over and try again.
• BrailleNote will say, card inserted

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176
Copying files from the BrailleNote to a Disk

• Copying a file does not remove or change the
  original file. It simply creates a backup.
• The file that you copy in this process is a
  KeySoft braille file that can only be read by a
  BrailleNote.
• Importing and exporting files allows you to
  change the format to enable file exchange with
  computers.

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177
Copying files to a Disk (contd)

• Insert a disk into the disk drive
• From Main Menu, choose File Manager Menu (F)
• From File Manager, choose Copy File (C)
• When asked Source drive, press enter for If
  it says flash disk press enter. Otherwise,
  press space to get the drive list and choose
  flash disk from the list.

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178
Copying files to a Disk (contd)

• Navigate through the folders and files to select
  the file you want to copy, then press enter
• When asked Destination drive, press enter for
  If it says storage card press enter.
  Otherwise, press space to get the drive list and
  choose storage card from the list.

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179
Copying Files from Email to a Disk

• Open the email that contains the attached files
  you want to copy
• Insert an empty, preformatted disk into your
  computer
• Right click on an attached file
• Left click on save as

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180
Copying Files from Email to a Disk (contd)

• Change the SAVE IN selection at the top of the
  dialog box to 3½ floppy (A), then press enter

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181
Copying Files from Email to a Disk (contd)

• Repeat these steps for each file until you have
  all the files you want copied on the disk
• Insert the disk into the BrailleNote disk drive
• Wait until the drive stops spinning

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182
Importing files from a disk to the BrailleNote

• From Main Menu, choose File Manager Menu (F)
• From File Manager, choose Translation Menu (T)
• From Translation Menu choose Import (I)
• When asked import from which device? press F
  for File
• When prompted for drive, press space to get the
  drive list

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183
Importing files (contd)

• Press space until the BrailleNote says, storage
  card
• Press enter
• When BrailleNote says, directory name? Press
  enter for slash. Computer braille is required
  press enter

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184
Importing files (contd)

• When BrailleNote says, file to import? Computer
  Braille is required type the following
• Dots 1,6 (This is a star)
• Dots 4,6 (This is a period)
• Dots 1,6 (This is a star)
• Press enter

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185
Importing files (contd)

• When BrailleNote says, translate into braille?
  type the letter Y
• When BrailleNote says, destination folder name?
  Press enter for
• Press enter if the folder name is correct. If
  not, press space until you hear the correct
  folder, then press enter.

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186
Importing files (contd)

• If there is only one file on the disk, the
  BrailleNote will say, Braille document name?
  You will need to type in a name.
• However, if you have multiple files on the
  floppy, you will not be prompted for a file name
• When finished, you return to the translation
  menu. Go back to Main Menu.

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187
Exporting files from the BrailleNote to a disk

• From Main Menu, choose File Manager Menu (F)
• From File Manager, choose Translation Menu (T)
• From Translation Menu choose Export (E)
• When asked export document from which folder?
  Press enter for press enter if the file you are
  exporting is in the folder identified. If not,
  press space to get to the folder you want.

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188
Exporting files (contd)

• When BrailleNote says, document name? Press
  enter for navigate to the file name you want
  and press enter
• When BrailleNote says, export to which device?
  press F

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189
Exporting files (contd)

• When asked, export as which file type? ASCI Text
  File press st (dots 3,4) with space repeatedly
  to cycle through the available file formats.
• Press enter on the format you want (plain
  braille, Microsoft Word, rich text format, etc.)

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190
Exporting files (contd)

• When BrailleNote says, destination drive? Press
  enter for
• Navigate to storage card if necessary, then
  press enter
• When BrailleNote says, directory name? Press
  enter for slash. Computer braille is required
  press enter

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191
Exporting files (contd)

• When BrailleNote says, destination file name?
  Computer braille is required type in a file name
  and press enter
• BrailleNote says, One file exported. Translation
  Menu
• You can now remove the disk, put it in the
  computer and open it in whatever program matches
  the format (for example Microsoft Word)

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192
Module Eight
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193
Module Eight

• Protecting Unprotecting Documents
• Using Place Markers
• Erasing a Folder

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194
Protecting unprotecting files

• Protecting a file avoids accidentally erasing or
  changing an important file. However, when a file
  is protected, it prevents you from being able to
  use place markers.
• This module will teach you how to protect and
  unprotect files

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195
Protecting unprotecting files contd)

• From Main Menu, choose File Manager Menu (F)
• Choose Protection (P)
• BrailleNote says, Protect file on which drive?
  Press enter for flash disk press enter.
• Navigate to the appropriate file and press enter

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196
Protecting unprotecting files (contd)

• BrailleNote speaks the status of the file it
  will either say, filename is unprotected.
  Option? or it will say filename is protected.
  Option?
• To protect a file, type P
• To unprotect the file, type U
• To leave the file unchanged, press enter

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197
Using Place Markers

• Up to 26 positions in an unprotected file can be
  marked with a place marker
• Place markers are identified with the letters A
  through Z
• Place markers are both announced with speech and
  appear in the braille display but they do not
  print out

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198
Using Place Markers (contd)

• Place markers can be very helpful. For example,
  suppose you are answering a homework question
  that refers back to a section in the chapter with
  a map, a table, or a quotation.
• If you set a pla