DEBT%20RECOVERY

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DEBTRECOVERY
Philip Jones Credit Controller 22 November 2007
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Staff Location

• Philip Jones- Credit Controller (Tues-Fri)
• Alison Sellick Debt Recovery Assistant (F/T)
• Room 56 Northcote House
• Tel[phone]
• Fax[phone]
• Debt-Recovery_at_Exeter.ac.uk
• Report to Tanya Hitchen Head of Commercial
  Finance Operations (Treasury)

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Ledgers

• S1 General
• S2 Research Accounting
• S3 Accommodation Office
• S6 Family Centre

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Turnover

• S1 - 2005/06 9,277,199
• S2 - 2005/06 6,888,166
• S1 - 2006/07 10,191,626
• S2 - 2006/07 4,866,397

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Important Information

• Name Address (Personal/Company) to Include
  Telephone numbers/Email Address
• Purchase Order/Name etc
• V.A.T. (E Exempt
• O Outside the Scope
• S Standard Rate
• Correct pricing
• Check the invoice before sending to customer

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Daily/Weekly/Monthly

• Create New Accounts
• Raise Invoices/Credit Notes
• Input of Cash/Chqs/Credit Debit card pymnts
• Transaction Matching (Checking account
  balances)
• Statements
• Age Debtor Reports
• Telephone Chasing
• Interest charges/Legal Action
• KPIs

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Annually

• Check all ledgers for possible Write off
• Prepare Write Off list
• Write Offs 2006/07
• S1 410.60 (5 small debtors)
• S2 27,337.79 (2 companys in Liquidation)
• Journal accounts and write back to originating
  codes

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CREDIT VETTING

• Dun Bradstreet
• Reduce the Risk of Bad Debt
• Duns/Company Number
• Trading/Registered address
• Report requested and sent to School/Dept
  for decision

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Legal Action

• In house
• Debt Collecting Agent
• Solicitors

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QUESTIONS!!!!!!!!!!!!!!!!
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