WCU Master of Health Services -

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Time Management

• WCU Master of Health Services -
• Executive Leadership Management Cohort
• DeAnna McCarson - MAHEC

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• The key is not to prioritize your schedule, but
  to schedule your priorities --Stephen R. Covey

Resource Franklin Covey Co.
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Time Management

• A G E N D A

• Analyze the use of time

• Urgent/Important Activities

• Roles

• Tools and Techniques

• Priorities
• Short and Long-term planning
• As a Manager, Leader?

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Analyzing the Use of Time

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Time Management

• Think through your day -
• How do you spend your time?
• What activities/tech. make for GOOD days?
• What are your distractions? Time Wasters?
• Do you have a system for dealing with them?
• Do you have time for the most important things in
  your life?

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Time Management
Keep a time log -

• Compile a simple time log by dividing your day
  into 30-minute intervals.
• Log exactly how you spend your time.

This helps you to determine how much time you
are spending on useful and unnecessary
activities.
Resource Tim Hindle - Manage Your Time
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Time Management

• Categorize time spent into specific categories
• Use Urgent/Important matrixOR categories such
  as
• Routine tasks
• On-going projects
• Planning and Development

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Actual Time AllocationCategorize tasks...
Resource Tim Hindle - Manage Your Time
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Ideal Time Allocation
Resource Tim Hindle - Manage Your Time
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Urgent/Important Matrix
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Classifying Activities

• Urgent
• if you or others feel that it requires immediate
  attention.

• Important
• if you personally find it valuable, and if it
  contributes to your mission, values, and
  high-priority goals.

Resource Franklin Covey Co.
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Identifying Roles
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COMMON ROLES

• PERSONAL
• Spouse
• Parent
• Brother/Sister
• Daughter/Son
• Friend
• Volunteer
• Member

• PROFESSIONAL
• Manager
• Leader
• Supervisor
• Boss
• Facilitator
• Peer
• Coordinator

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Tools and Techniques
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TOOLS TECHNIQUES

• Action Plans
• Personal Development Plan
• Time Analysis
• Logs, Time Wasters
• Calendars
• electronic or manual

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TOOLS/TECH. cont.

• Organizers
• in-baskets, folders, file stands, bookcases, file
  cabinets, etc.
• Resources
• books, internet, tips from peers

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First Things First...

• Personal
• _______________
• _______________
• _______________
• _______________
• _______________
• _______________
• _______________
• _______________

• Professional
• _______________
• _______________
• _______________
• _______________
• _______________
• _______________
• _______________
• _______________

Resource Franklin Covey Co.
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First Things First

• List an activity that, if done superbly and
  consistently, would produce marvelous results in
  your personal life. Do the same with an activity
  in your professional life.

Resource Franklin Covey Co.
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• Things which matter most must never be put at the
  mercy of things which matter least. --Johann
  Wolfgang von Goethe

Resource Franklin Covey Co.
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Covey 6-Step Process

• Connect to Mission
• Review Roles
• Identify Goals

• Organize Weekly
• Exercise Integrity
• Evaluate

Resource Franklin Covey Co.
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Culp 7-Step Plan

• Understand the value of your Time the
  importance of balance in your life.
• Decide what you want out of life- go for it
• Prioritize plan regularly
• Organize projects manage your schedule
  effectively
• Work on overcoming everyday obstacles

Resource Stephanie Culp You can find more
time for yourself every day
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Culp 7-Step Plan cont.

• Simplify streamline your life by getting
  organized
• Look for ways to save time in bits pieces

Resource Stephanie Culp You can find more
time for yourself every day
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Developing Plans

• Short and Long Term
• Personally and Professionally

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DEVELOPING PLANS...
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As a Manager, Leader -

• How can you coach others on Time Management?

• Model (use of tools/techniques)
• Help others develop plans
• Share resources

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What are your challenges?

• Learn from other managers and leaders
• What works for you?