Capability Cliff Notes Series PHEP Capability 6

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Capability Cliff Notes SeriesPHEP Capability
6Information Sharing

• What Is It And How Will We Measure It?

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Learning Objectives

• Become familiar with Capability Functions
• Become familiar with Tasks that complete the
  Functions
• Understand how these Functions and Tasks are
  measured or may be measured in the future
  (Performance Measures)

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Information Sharing

• Information sharing is the ability to exchange
  health-related information and situational
  awareness throughout all levels of government and
  community. This capability includes the routine
  sharing of information as well as
  incident-related information, such as public
  health alerts.
• How can health departments ensure needed
  information is being shared across sectors with
  the people who need it?

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Information Sharing Functions

• What Can Health Departments Do to Ensure Accurate
  Information Is Shared Throughout Jurisdictions?
• Identify stakeholders who need to be part of the
  information flow.
• Identify and develop rules and data elements for
  sharing.
• Exchange information to determine a common
  operating picture.

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Capabilities and Measures Resources

• The presentation will be an overview of what the
  functions and tasks mean, linked to the
  performance measures.
• Please note that since the capabilities PDF
  document has come out, more performance measures
  have been developed. If performance measures have
  come out since the creation of the capabilities
  document below, they have been included in these
  tutorials following their function slide, even if
  the PDF lists that there are no measures for that
  function. For functions that still have no
  measures, questions for health departments to
  begin thinking about measures have been included
  instead.
• For exact lists of the capabilities and
  performance measures, and data collected for the
  measures, documents can be found at these links
• For Capabilities, Functions, and Tasks
• http//www.cdc.gov/phpr/capabilities/DSLR_capabili
  ties_July.pdf
• For Performance Measures
• http//www.colorado.gov/cs/Satellite/CDPHE-EPR/CBO
  N/1251643573938

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Function 1 Identify stakeholders to be
incorporated into information flow

• How can health departments identify critical
  stakeholders?
• Before and during an incident, identify
  stakeholders with whom public health must share
  critical information, such as public safety,
  private sector, law enforcement, and other
  disciplines.
• Before and during an incident, identify other
  public health stakeholders with whom health
  departments must share critical information.
• Before and during an incident, work with elected
  officials, stakeholders and private sector
  leadership to ensure continual communication,
  such as ongoing meetings and conferences, and
  assess information-sharing needs on a continual
  basis.

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Function 1 Measurement

• How does the CDC measure if state health
  departments or other responsible organizations
  have identified the critical stakeholders?
• Have all of the following stakeholders and
  information elements been identified
• All relevant health care organizations (HCOs)
  with which health departments plan to share data
• Position or specific points of contact for all
  relevant HCOs
• A minimum set of data elements that would need to
  be shared with relevant HCOs
• A platform or process to share data with relevant
  HCOs
• All data elements for these measurements can be
  found in PHEP Performance Measures, on pgs 39-41
  http//www.colorado.gov/cs/Satellite/CDPHE-EPR/CBO
  N/1251643573938

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Function 2 Identify and develop rules and data
elements for sharing

• Tasks What do health departments need to do to
  develop data elements to share?
• Before and during an incident, using legal
  counsel, identify current provisions, laws, and
  policies that authorize or limit
  information-sharing for situational awareness in
  emergencies.
• Before and during an incident, identify routine
  or incident-specific data requirements for each
  stakeholder.
• Before and during an incident, identify public
  health events and incidents that will require
  communication with stakeholders.
• Before, during, and after an incident,
  continuously identify and correct legal and
  policy barriers to sharing of situational
  awareness information, that are within the public
  health agencys control.

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Function 2 Measurement

• How does the CDC measure that health departments
  or other responsible organizations have
  identified relevant epidemiologic or clinical
  data?
• There are no performance measures from the CDC
  for this function. However, consider the
  following questions
• In what incidents are data likely to be needed?
• What kinds of data are likely to be needed?
• Are there any barriers to collecting or sharing
  this data?
• How can the data be shared?

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Function 3 Exchange information to determine a
common operating picture

• Tasks How should health departments share
  information?
• Before and during an incident, collaborate with
  and participate in health information exchange
  (e.g., fusion centers, health alert system, or
  equivalent).
• Before and during an incident, maintain data
  repositories such as disease registries, that are
  able to exchange data with other public health
  entities. Store data according to required
  standards for formatting, vocabulary, and
  encryption.
• Before and during an incident, request, send, and
  receive data and information using encryption
  that meets required standards.
• Verify authenticity with message sender or
  information requestor.
• Before and during an incident, acknowledge
  receipt of information or public health alert, if
  needed.

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Function 3 Measurement

• How does the CDC measure that health departments
  or other responsible organizations can share
  relevant epidemiologic or clinical data?
• Have health departments identified the following
  stakeholders and information elements? (These
  performance measures are for all Functions)
• All relevant health care organizations (HCOs)
  with which health department plans to share data
• Position or specific points of contact for all
  relevant HCOs
• A minimum set of data elements that would need to
  be shared with relevant HCOs
• A platform or process to share data with relevant
  HCOs
• All data elements can be viewed in PHEP
  Performance Measures on pgs 39-41
  http//www.colorado.gov/cs/Satellite/CDPHE-EPR/CBO
  N/1251643573938

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HPP-PHEP Shared Measurement

• How does the CDC measure if health departments
  have shared information successfully, with people
  who requested it across healthcare organizations?
• Percentage of local partners that reported
  requested Essential Elements of Information (EEI)
  to the public health/medical lead within the
  requested timeframe
• Numerator How many local health departments
  successfully reported essential elements of
  information (EEI) that they have pre-identified
  as essential, to the health/medical lead within
  the requested timeframe?
• Denominator How many local health departments
  received a request for this information?
• All data elements asked to be reported in this
  measure can be viewed in PHEP Performance
  Measures, on pgs 42-44 http//www.colorado.gov/cs
  /Satellite/CDPHE-EPR/CBON/1251643573938

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Questions?

• Please contact
• Rachel Coles
• Program Evaluator--CDPHE
• 303-692-2764
• rachel.coles_at_state.co.us