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Traceability Food Safety 27th April 2005
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Traceability Food Safety
Our company
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Our company
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Main activities

• Our main products make us deal with business
  farming estates companies
• Animal feed
• Seeds
• Fertilizers
• Phytosanitary protection.
• Wal.Agri is also the first Belgian cereal and oil
  seeds buyer

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Statistics
Mouscron
Waremme
LOTTIN SA
Ath
Tournai

Soignies
Liège
Nivelles
Verviers
Mons
Huy
Namur
Charleroi
Thuin
Dinant
Marche-en-Famenne
Philippeville
Neufchâteau
Arlon
Virton
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Statistics
Cereals 400.000 T
Feed 76.000 T
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Traceability Food Safety
The Farmer approach
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AFSCA
Agence Fédérale pour la Sécurité de la Chaîne
Alimentaire
It checks and agrees the books of rules for the
different sectors according legal constraints
(A.R. 14 November 2003) To avoid unbearable
constraints imposed by civil servants we created
the PVMT (common Platform for Vegetal raw
Materials Transformation) ! It is the foundation
for the elaboration of GIQF Standard for vegetal
production
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GIQF What ?
Systeme de Gestion Intégrale de la Qualité de la
Filière Global Quality Branch Management System

• Management to plan, perform, check and follow
• Golbal (re-)positioning of the branch actors
• Quality product safety, product technological
  quality and environment
• Branch all the actors of the branch

a unique system for food control, quality
control and traceability along the  vegetal
production line ,  from the field to the
fork .
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GIQF Objectives ?

• Main objective
• An HARMONISED system easily accessible to the
  farmer
• 1 harmonised book of rules
• a simple standardised system , ? red tape
  simplification and accessibility
• Second objective
• Approval of GIQF by AFSCA as Sectorial Guide for
  Autocontrol in the framework of the A.R. on
  autocontrol, compulsory notification and
  traceability

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GIQF Conclusion

• GIQF Standard
• Production line approach each actor of the line
  is responsible for its actions
• Standardization for any vegetal production
  1 company control process for ALL crops !
• Guaranty of quality for food safety,
  technological quality and environment
• Traceability
• Administrative simplification, feasability and
  rewarding for all farmers

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VEGAPLAN
Mission Management of GIQF Standard

1. Management of the data bases of the companies
   which uses this GIQF Standard and their
   certification status 
2. Information to members about the new GIQF
   versions, about other standards approved and
   about exchangeability of GIQF Standard with
   foreign standards 
3. Coherent and uniform certification and training
   of auditors 
4. Coordination of trainings for the basic users
   (train the trainers) for a correct use of the
   GIQF Standard  
5. Coordination of checking procedures for samples
   and analyses 
6. Communication of all needed information via usual
   media   

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Conclusions

• The GIQF standard and Vegaplan have been working
  for more than one year for vegetables, potatoes
  and fruit, which means all fresh crops
• The rule of books for arable crops is still under
  completion, it will be delivered to the AFSCA by
  mid-2005
• We must elaborate a cultivation identical ID for
  each crop
• The farmer will have to record all the incoming
  products used in the estate and the out coming
  products from the estate to insure traceability
  to achieve that, the farming unions offered AFSCA
  a threefold filing system (IN, OUT and on site
  use)

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Conclusions

• All other specific contracts (Eurepgap, ) will
  have more demanding books of rules to which
  farmers can subscribe or not
• All the other actors of the production line
  (industries, brokers, cooperatives ) already
  rely on traceability (GMP, HACCP, ISO, ) the
  only missing link is primary production, which
  wont be in the future
• The goal is to elaborate a one and only
  certification for the farming estate including a
  simplified but exhaustive documentation in
  accordance with legal recommendations

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• What are the main objectives of traceability and
  food safety?
• Restoration of the consumer trust
• Red tape simplification administrative for
  farmers
• Compliance with legal rules
• Each actor must make its deliveries and sells
  secure
• The consumer is also responsible for his product

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Tracebility Food Safety
Quality Control
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Quality Control ? Why ?
Arrêté royal 7th February 1997 HACCP
Arrêté royal 30th October 1998 Agréation
Fabricants
GMP Code normative basis for the elaboration of
our Quality Control syst.
Arrêté royal du 14th November 2003 Autocontrol
Rules elaborated In the GMP Code
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Quality Control ? Why ?
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Good Manufacturing / Managing Practices
GMP good production and management pratices

• The GMP Code gives conditions and criteria for
• Management of the Company Quality System
• Staff reponsabilities
• Purchases
• Tools and machines
• Production / storage processes
• Quality control (HACCP)
• Traceability
• In short all the necessary measures to ensure the
  minimum quality of the product!

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GMP Certification

• By Wal.Agri sa
• as independent certification auditor
• For all Brichart, Lebrun, Escaut-Silos, Les Silos
  de la Meuse and Lottin wharehouses including
  Aveve collecting points as well as for SD Trans
  and Livagro shipping companies
• For the following activities
• Sale and production of composed feed and food
• Sale and production of raw materials
• Storage of raw materials
• Shipment
• Until 19th December 2005
• External audit every 6 month

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Traceability Food Safety
Quality Control on the ground
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Traceability Food Safety
STORAGE CEREALS TRACEABILITY
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Quality Commitment
Before the implementation of the A.R. on
Autocontrol, a document is sent, before
harvesting, to the cereal suppliers
it requires to comply with good crop management
and hygiene practices before and in the delivery
process !
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Quality Commitment
Approuved by SYNAGRA
This document is sent before harvesting to the
cereal suppliers a missing link so far !
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Cereals delivery
Checking at delivery
Segregation of the batch if necessary
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Sampling and analyse

• Sampling manually or with the ad hoc equipment
• Random multiple sampling to get a representative
  sample
• On site analyse with humidity metre (TM Chopin
  type)
• Humidity
• Specific Weight
• Temperature
• If necessary, a sample is sent to the central
  laboratory to analyse technological
  caracteristics by cereal variety

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Sampling and analyse

• Following the analyse, any  wet batch  (gt 15 )
• is segregated et dried within 3 days (on site or
  after transfer)
• An identified sample of each delivery is stored
  on delivery site for one year (kept out of pest
  reach)
• A representative sample from each storage silo is
  equally kept on site (in case of any department
  analyse required by the customer)

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Storage in silo
Following the direct analyse of the sample, the
batch is accepted and transferred to the
appropriate box or silo
Homogeneous batches
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Cereals Traceability
For any delivery, the silo identification is
registered (delivery voucher).
Then, all cereals transfers (internal transfers,
between warehouses, sales, transfers for
production ) are compulsorily registered with
the silo ID
Printing of the silo history
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Storage opérations
All the storage and transfer operations are
recorded in the Management Warehouse Programme.
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Storage Opérations

• Intra-silos transfers
• Drying
• Cleaning of the grains
• Temperature testing
• Ventilation
• Disinsectation of the grains
• Rat control treatment
• Cleaning
• Maintenance
• Draining

Of the premises
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Traceability Food Safety
Management of Quality Control
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Documentary Management
All Quality Control documents are managed with a
documentary management software.
Transmission of documents is presently achieved
in paper format
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Discrepancies Management
Non-conformities and customers claims are also
managed thanks to a specific software, using our
intranet.
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Traceability Food Safety
Quality Control Checking
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System checking

• Safety Hygiene audits
• Each site is controlled at least every 2 months

• Internal audits
• Completed between external audits
• 18 audited sites audités in March et 18 others
  in October
• External audits by Promag
• 10 sites audited every 6 months (June December)

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Quality checking

• Risks assessment according to the storage and the
  variety of the commodities on the basis of the
  HACCP principle

• Participation to the SYNAGRA department sampling
  plan for most of the commodities scanned

• Complementary analyses for rape seed, ale barley,
  , for fungus, mycotoxins, pesticides residues et
  heavy metals