SMI and SSIS

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SMI and SSIS

• What we have been doing

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Shared Master Index

• Progress Report and Timelines

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Conversion

• Person Records from each System
• Maxis 2,899,197
• Prism 1,266,459
• SSIS 874,615
• Dakota 260,316
• Total 5,300,587

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• Merges
• Total 1,711,005
• Within MAXIS 0 PMI records merged with another
  PMI
• Within PRISM 2280 MCI records merged into 1140
  SMI records
• Within SSIS 2170 SWNDX records merged into 1085
  SMI records. Some of these SWNDX duplicates will
  go away when we run our first SSIS Unlink job.

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• Records Created in SMI
• People 3,589,582
• Alias Names 962,078
• Alias SSNs 292,884
• Search MetaData 16,092,991

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Functionality

• Continued refinement of Search tools
• Security implementation
• Integration with SDSs
• View information
• Send Merge messages
• A new way to view help text

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New features

• Secure eMail for all users
• Allows communication about clients
• Available to county and state staff
• A communication web site
• Shared with other SDSs
• Users may subscribe to sets of information
• Supports user feedback

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SharePoint Home Page
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SMIs Page in SharePoint
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SMI Information - Details
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Example of Text
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SMIs Feedback Forum
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eMail
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eMail Home
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(No Transcript)
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Security

• Role based

smiClearance transfer one or more clearing log entries to another log within own county
smiFind find person by system id
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Security

• Management delegated to county
• Separate application
• Oblix
• Like SSIS Admin
• Users must have a DHS id (X1.)

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Implementation Timeline

• Implementing in func chunks
• Black
• Gray
• Purple
• Orange
• Blue
• Green
• Red
• Yellow

After Black, no timing is implied!
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Black

• Continuous conversion of adds. (Including those
  added since October cut was taken)
• Core elements to support ID management
• State and county staff performing SMI Merges
• PRISM/MAXIS Exchange merge messages to keep
  links in sync
• SSIS Send un-links to SMI

Core elements for identity management
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Gray

• Retrieve and display SDS Demographics and address

Helpful for identity management
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Purple

• PRISM, MAXIS and MMIS SMI retrieves and displays
  participation and worker.
• SSIS SMI maintains and displays SSIS contact
  info. This will probably be in place as part of
  Black.

Core elements for service delivery coordination
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Orange

• Retrieve and display who is in the group.

Helpful for identity management
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Blue

• Update SMI data with current from System based on
  trumping rules. Provide result to System.
• Core elements to support ID management
• MAXIS and PRISM Use SMI for person search and
  maintenance
• MAXIS and PRISM SMI sends them demographic data
• SSIS State search and clear uses SMI instead of
  SWNDX
• SSIS Pulls demographics from SMI

Ask-once, enter once
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Green

• Demographic data elements that are important for
  ask-once, enter-once but not critical to identity
  management.
• SSIS Will discuss whether to implement these
  elements.

Helpful for identity management AND a-o,e-o
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Red

• Addresses now maintained in SMI and sent to
  Systems
• SSIS Pulls addresses from SMI

Ask-once, enter-once
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Yellow

• Group Referral

Ask-once, enter-once time-saver!
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Timeline
SMI replaces SWNDX person search
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Should SMI be communicating with SSIS users?

• About
• Functionality
• What you can see about clients in other systems
• Searching
• Security
• Security liaisons
• Roles for users
• Clearing
• Clearing teams
• How it will work with SSIS

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Thanks for participating today!
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The End