GoArmyEd Tuition Assistance

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GoArmyEdTuition Assistance

• SFC Robyn Major

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Agenda

• 1-Applying for Tuition Assistance
• 2-Fees, clarification
• 3-Degree Plans
• 4-Help Desk Ticket submission
• 5-DoD MOU
• 6-Required Documents for e-file
• 7-Max credits and 1st Professional Degrees
• 8-Providing TA authorization to school
• 9-Invoicing and grades

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-Application PERIOD-60 days prior to the start
date of each course on the website
www.goarmyed.com
Applying for TA
Quarter hours or clock hours will be adjusted to
Semester Hours once change is made with the drop
down option.
Enter number of credits the class is.
School of Army
987 School St Washington, DC 12345
Enter the cost per credit hour. For schools
that bill by the semester, take the tuition
divided by the number of credits your are taking.
Example 3,204 per semester / 12 credits 267
per credit hour
www.school.edu
515-555-5555
School_at_school.edu
If applicable, enter fees that are associated
with class only.
ENTRY HERE IS NOT NECESSARY!
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Clarification of Authorized Fees

• -Per policy clarification, only fees which are
  course specific can be authorized for TA money
• -Fees and Tuition and class start and end dates
  are verified by documents provided by student and
  uploaded into their e-file

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DEGREE PLANS

• Must include school name, student name, student
  advisor name and contact information, level and
  name of degree being pursued, type of credits
  (SH, QH or Clock Hr), all required classes for
  that degree-completed and still required-as well
  as transfer credits including AARTS transcript
  information.
• Cannot be editable when uploaded to e-file. DAR
  spreadsheets which are not website produced, ie
  Excel Worksheets, or 104-R for ROTC students,
  must be signed by the School Advisor and uploaded
  as a .pdf or .tif file, which is uneditable.
• Only courses found on the degree plan can be
  approved and all Soldiers who have completed 9 or
  more SH credits are required to have them.
• Future changes may require Degree Plans to be
  signed by school rep, even if produced by school
  website.

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(No Transcript)
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DoD MOU

• The website is www.dodmou.com
• Schools or students can search for participating
  schools through this website to confirm
  participation
• According to the DOD, schools will have 60 days
  to sign up on the website, once the DoD MOU
  becomes affective. Schools who do not sign cannot
  receive Tuition Assistance money for their
  Soldier-students.

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Uploading documents into the GoArmyEd eFile

• Required
• 1-Class schedule with start and end dates
• 2-Tuition and Fee statements which list each item
  separately
• 3-Annual SOU for those who have had an account
  for one year or more
• 4- Personalized, Documented Degree Plan.

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MAX CREDITS and 1st Professional Degrees

• As of 1OCT12, the max credits allowable for TA
  are 139 at Undergrad level and 39 at the Grad
  level.
• - 1st Professional degrees which were not started
  prior to MAR 2012 will no longer be funded. Those
  currently pursuing their 1st Professional degree
  will no longer receive TA after MAR 2013.

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Generating a Tuition Assistance Approval Form

• Soldiers receive an e-mail with instructions when
  their TA request is approved or rejected.
• IMMEDIATE RESPONSE IS REQUIRED.
• If rejected, the soldier will need to fix the
  error and then change the TA request status back
  to Pending.
• Without returning the TA request back to pending,
  the TA request may not be reviewed a second time
  for approval.
• --
• If approved, Soldiers are required to provide
  their TA Authorization forms to their school
  business office FOR EACH APPROVAL RECEIVED.

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All information should be validated by the
soldier. The soldier can either save this
document to the desk top and email the form to
the Schools Primary POC or print the form off
and turn it into the Primary School POC.
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Invoicing and Grades

• SCHOOLS ARE RESPONSIBLE FOR
• Invoicing for each approved TA request
• Updating grades within 45 days of the completion
  of the class
• NOTE a HOLD will automatically be placed
• on the Soldiers account if grade isnt
  updated.
• SOLDIERS ARE RESPONSIBLE FOR CHECKING ON THEIR TA
  STATUS IN GAE.

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Helpful Information

• www.minnesotanationalguard.org/education
• GoArmyEd User Guides

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What Can We Clarify? E-mail or Call
usNg.mn.mnarng.mbx.assets-education_at_mail.mil65
1-282-4589