Project Managers and Organization

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Project Managers and Organization
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Project Managers (PM)

• Responsible for Implementing
  and Completing Project.
• Initial Tasks Preliminary Budget,
  Schedule,
  Personnel, Know Client,
  Ensure Resources
  Available, Take Care of Details Needed for
  Project.
• Later Refines Plans and Schedules Reallocation of
  Resources. Meets with Those Affected by Project.
• Unlike Functional Manager, PM is More Generalist
  than Specialist is Skilled in Synthesis. PM is
  Facilitator Facilitates Cooperation.
  
  

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PM Detailed Responsibilities

• Acquiring Adequate Resources
• Acquiring and Motivating Personnel
• Dealing with Obstacles
• Making Tradeoffs
• Dealing with Risk of
  Failure
• Communication
• Negotiation

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Project Teams Should Include

• Project Manager
• Engineer
• Production Manager
• Field Manager
• Contract Administrator
• Controller / Accountant
• Support Services
• Staff

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Management Styles that Work

• Theory Z (W. Ouchi) vs.
• Theory X and Theory Y
• Management by Objectives (P. Drucker)

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Organizational Problems

• How to Tie Project
  to Parent Firm
• How to Organize Project Itself

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Organizational Approaches

• 1. Project as Functional Division Project is
  Part (Appendix) of Functional Divisions. PM
  Normally Does Not Have Full Responsibility for
  Projects.
• 2. Project Organization Project is
  Self-Contained. PM Has Full Line Authority

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Functional Organization
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Functional Organization
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Project Organization
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Organizational Approaches

• 3. Matrix Organization Combination of
  Functional and Project Organizations. Activities
  are Responsibility of PM and Line Managers.
• 4. Mixed Organization Combination of 1,2,and 3.

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Matrix Organization
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Mixed Organization