Behavioral Emergencies

1
Chapter 1 Introduction to Computerized Medical
Office Procedures
2
Learning Objectives

• Describe the medical information cycle in a
  medical office.
• List the main functions that Medisoft performs in
  a medical office.
• Start Medisoft.
• Describe primary features used to operate
  Medisoft.

3
Learning Objectives

• Enter practice information.
• Add provider information and print the Provider
  List report.
• Create records for new patients.
• Locate and edit an existing patients record.
• Print the Patient List report.
• Back up data files and exit Medisoft.

4
Chapter 1
Lesson 1.1
5
Information Cycle

• Patient makes appointment with medical office
  assistant.
• Medical office assistant retrieves the medical
  record and prepares an encounter form.
• Patient arrives for the appointment.
• Medical assistant calls patient back for the
  examination.

6
Information Cycle

• Provider examines the patient and charts and
  marks procedures and diagnoses on the encounter
  form.
• Medical office assistant enters the encounter
  form information into the patients account.
• Patient schedules return visit or leaves the
  office.
• At the time of the visit, the patient may pay on
  the account.

7
Information Cycle

• Medisoft is the computerized accounting
• system that helps assistants
• manage patient files
• bill and record payments
• make, edit, and cancel appointments
• submit insurance claims
• print out reports such as patient ledgers,
  schedules, and practice analysis

8
Patient Registration Form
9
Registration Form

• All new patients must fill out a registration
  form.
• Make sure this information is verified prior to
  entering into Medisoft.

10
Registration Form

• Proofread information after entering into
  Medisoft.
• Information includes contact, insurance, and
  billing data, which must be accurate.

11
Registration Form

• Guarantor versus Responsible Party
• The guarantor is the person whose insurance will
  be billed for services rendered.
• With the exception of children, the responsible
  party is the person receiving the service.

12
Registration Form

• The guarantor and the responsible party are not
  always the same person.
• Once charts are created, Medisoft assigns a chart
  number.

13
Superbill
14
General Medisoft Functions and Features

• Enter patient information
• Schedule appointments for patients and reserve
  rooms used to perform special procedures
• Enter charges and payments to patient accounts
• Submit claims to insurance companies

15
Computerized Accounting Systems

• Print an assortment of reports
• Follow up unpaid patient accounts and insurance
  claims

16
Computerized Accounting Systems
17
Starting Medisoft

• Use the following steps to start Medisoft.
• Click the Start button on the taskbar
• Point to, or click, All Programs on the Start
  menu
• Click on Medisoft
• Click Medisoft Advanced Patient Accounting

18
Computerized Accounting Systems
19
Computerized Accounting Systems
20
Computerized Accounting Systems
21
Computerized Accounting Systems
22
Computerized Accounting Systems
23
Computerized Accounting Systems
24
Computerized Accounting Systems
25
Chapter 1
Lesson 1.2
26
Setting Up Your Practice
27
Adding Providers
28
Adding Providers
29
Adding Providers
30
Chapter 1
Lesson 1.3
31
Patient Information Screen
32
Address Screen
33
Charles Weber Completed Screen
34
Charles Weber Completed Screen
35
Addresses Tab
36
Locating and Editing a Patient Record
37
How to Save Data and Exit Medisoft

• Back up your data before you close Medisoft
• Medical offices back up their data using a
  regular schedule
• Restore Data option on the File menu
• Media used to back up data
• Disks
• Tape drives
• Recordable CD