your parcel has been delivered

1
your parcel has been delivered

• and its waiting for you at the City of
  Kitchener
• presented by
• Jeff Ham
• Dianne Adams
• Yogesh Shah

2
Property and Ownership Information Agenda

• Focus of Presentation
• Provide an overview and demonstrate cross
  departmental processes and the maintenance tools
  in place at the City of Kitchener
• Organizational Context Jeff Ham
• Overview Work Flows Dianne Adams
• Application Demo Yogesh Shah

3
About Kitchener GIS

• Geographic Area 135 sq. km.
• City Population 190,000
• 63,500/55,000 Parcels
• 1100 New parcels/year growth
• 925 kms of street networks
• 93,000 Address points
• 12 cm Ortho updated every 3 years
• 8.5 FTE with corporate GIS Section
• Supports a combination of Desktop, Intranet and
  Internet GIS
• 400 Enterprise GIS Users
• ESRI ArcGIS, ArcSDE ArcIMS, Arc Pad
• Orion OnPoint Web GIS Environment

4
Organizational Context
MAYOR COUNCIL

• Communications/Marketing
• Human Resources
• Economic Development
• Strategic Initiatives
• Administration
• Performance Measurement/Internal Audit

CAO
Development Technical Services
Corporate Services
Community Services
Financial Services
Information Technology
GIS DBA

• Centralized Enterprise GIS DBA

5
Information Technology
Director

• Centralized GIS
• Data Creation
• Data Acquisition
• Data maintenance of spatial layers, attributes,
  and meta data
• Publish maps internally and externally

Business Systems and Services

• Database Administration and GIS
• Manager

Client Services

• Supervisor GIS
• 2 GIS Technologist
• GIS Application Specialist
• 3 GIS Technicians
• GIS Assistant

Office Services

• Lead DBA(IIMS)
• DBA (Amanda)
• DBA (PeopleSoft)
• DBA (CIS)

6
Overview of Property and Ownership Systems

• GIS/DBA mapped and developed cross-departmental
  processes
• GIS developed application to support maintenance
  of parcel fabric
• Together, staff across many departments have
  adopted an integrated approach that ensures an
  accurate, complete and near real-time
  representation of the City's parcel fabric is
  always available through the Enterprise GIS.

7
Property and Ownership Information Flow

• FS-Revenue
• populates a-roll number
• Address
• Mailing Address
• Legal Description
• New Customers (Tax, Gas, Water)
• Changes to Customer info
• In CIS

8
Property Maintenance Workflow - History

• Land Parcel base is Teranets and was purchased
  by the Region of Waterloo on behalf of cities in
  1998
• Kitchener decided to maintain own parcel fabric
  no maintenance agreement with Teranet was signed
• Maintenance process now starts at In-Circulation
  planning stage and includes a number of other
  maintenance processes

9
Property Maintenance Workflow
In-Circulation Plans
Draft Approved Plans
Kitchener_Plans
1. Add Plan to Kitchener Plans
SDE.Plan_Land Boundary
2. Add Plan Boundaries
SDE.Plan_Subdivision_Staging
SDE.Land_Parcel_Pending
3. Create Pending Parcels and add in pending
Property Unit
SDE.Property_Unit_Location
SDE.Street_Master (New Street Name)
SDE.Roadsegment
4. Update Road Layers
In-Circulation Ends Here
5. Update Other Layers
SDE.ROW_turning_circle, SDE.Park SDE.
ROW_Double_Line_Street, SDE.Trail
Add linework and text to SDE.Doubleline.dgn SDE.R
oadsegment.dgn Fire_ROW_Doubleline_text.dgn
Update Streetindex.xls
6. Update Annotation Layers
7. Print Standard Products
Fire Training Maps
Fire Run Cards
10
Property Maintenance Workflow
Draft Approved plan
In-Circulation plans
11
Property Maintenance Workflow
12
Property Maintenance Workflow

• Building Survey

13
Property Maintenance Workflow
Site Plan
14
Property Maintenance Workflow
Part 1
Daily (2-3 Times) Add Property Units
Weekly (Mondays) Integrity Reports
Reference Plans (Consents, Deed Endorsements,
Severances, Part Lot Control and Road Widenings)
Registered Plans
Condo Plans
1. Enter Plan into Kitchener Plans
Kitchener_Plans
SDE.Plan_Land Boundary
SDE.Plan_Reference _Boundary
2. Create Plan Boundary in SDE Boundary Layers
SDE.Easement
SDE.Plan Subdivision_Staging (Only if Stages
exist)
SDE.Plan_Parcel_Pending
3. Delete Pending Parcels
Need paperwork (PLC or Consent) before adding
Reference Plan into Land Parcel
4. Create or Modify Parcels
SDE.Land_Parcel
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Property Maintenance Workflow
Stage 3 Subdivision, Condo and Reference Plan
Maintenance
Part 2
5, Add or Verify Addresses
SDE.Property_Unit_Location
Print Canada Post Maps
SDE.ROW_Double_Line_Street
6. Change Proposed Roads to Active
Roadsegment.dgn
Fire_ROW_DoubleLine_Text.dgn
Doubleline.dgn
7 Update Proposed Parks, Trails and add Control
Monuments
SDE.Benchmark
SDE.Trailsegment _Community
SDE.Park
SDE.Driveways
Print Benchmark Sheets
16
Property Maintenance Workflow
17
Applications

• Land Parcel maintenance
• Property Unit / Address / Roll Number placement
• Street Network maintenance

18
Land Parcel Maintenance
19
Property Units/Address/Roll No
20
Street Network
21
???-Questions
Thank You