AVIT Video Conferencing Training Module

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AVIT Video ConferencingTraining Module

• Meetings

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Video Conferencing

• Video Conferencing is mainly used for meetings,
  lectures and tutorials
• It is cost effective and time efficient
• To achieve a successful video conference, users
  need to be familiar and confident using the
  medium, and encourage an interactive environment

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A Successful Video Conference

• The essential ingredients
• Booking of Sites and Bridge
• www.avit.med.usyd.edu.au
• Contact with the Video Conferencing Unit
• Room Configuration
• Effective Communication

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Camera

• Direct and zoom camera so it is as tight as
  possible on all attendees
• All attendees should be seated facing the camera
  and close together
• Turn on all room lights, block all natural light
  and choose a good background

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View Yourself

• It is necessary to view yourself during the setup
  of the conference to make sure seating and camera
  positioning are correct
• Dual Screen
• The Here screen will be showing your site
• Single Screen
• Before connection, you will see your site full
  screen
• Once connected, use Picture in a Picture mode

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Single/Dual Screen Setup
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Single Person - Setup
Dual Screen Single Person Camera Setup
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3 Persons - Setup
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Medium Meeting - Setup
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Screen Layout

• There are three main types of screen layout
• Voice Activated Video
• Quad Split
• Picture in Picture

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Voice Activated Video

• Only one site is seen at a time
• The last site that spoke is visible on screen
• There is a 3 second delay when switching between
  sites in this mode

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Quad Split Screen

• The screen is divided into 4 quadrants
• The Bridge controls which site is visible in
  which quadrant
• If there are 6 or more sites, the 4th quadrant
  works in Voice Activated Video mode

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Quad Split Screen

• Things to Consider
• Small screen problems
• Increased importance of camera setup
• Problems showing presentation material

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Picture in Picture

• Especially applicable to single screen setups
• This mode allows you to view your own site in a
  corner of the screen during a conference

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Microphones

• Proper microphone positioning is vital
• All attendees at a site need to heard as well as
  possible
• At the beginning of a conference, or when a new
  site joins in, test that all sites can hear one
  another
• What if they cant hear me?
• VCU 9351 7325 or 0419 914 419

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Microphones
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How Microphones Work
Pick up Range (side view)
Pick up Range (birds eye view)
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Single Microphone Placement
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Dual Microphone Placement
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Effective VC Communication

• Nominate a Chairperson to co-ordinate the meeting
• The Chairperson ensures successful
• Participation
• Communication
• Etiquette

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Participation

• Aim for equal participation at each site
• Communicate directly to participating sites
• Questions
• Requests
• Comments

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Communication

• Talk clearly, one at a time
• No multiple discussions
• Standard Academic Procedure
• Talk towards the microphone, considering your
  position and the range of the microphone

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Etiquette

• Video conferencing greatly benefits from orderly
  and clear conduct
• Avoid all unnecessary movement and noise
• Presume that you are always being watched and
  heard
• Using the Mute function

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Meeting Tools

• Modes of presentation
• PowerPoint
• Document Camera
• Overhead Projector
• Whiteboard
• VCR
• DVD

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Meeting Tools

• Things to Consider
• VC Unit needs advanced notice
• All sites should have a hardcopy
• Use camera presets to view both the presenter and
  the presentation material
• Picture Quality
• Site specificity of presentation equipment

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Summary

• Confidence using Video Conferencing
• Creating an Interactive Environment
• Using Video Conferencing Equipment Effectively
• Technical Assistance and Support