Global ILL Framework (GIF)

1
Global ILL Framework (GIF)

• Teamwork between Japan and North America

2
Principles for Japan/US GIF Implementation from
now
Japan ??
North America ??
NCC
JANUL
?????????
???????????
GIF Project (International
Scholarly Communication Committee)
ILL/DD Committee
Coordination Strategies ?????? (Troubleshooting
through partially shared mailing lists,
occasional face-to-face meetings etc. )
3
Global ILL Framework (GIF) Project Team,
Committee on International Scholarly
Communication, Japan Association of National
University Libraries (JANUL)

• ?????? ?? ???? ????? ????
• Ikuo SASAKAWA, Executive Director, University
  Library, University of Tokyo
• ?? ? ????? ????? ????
• Hitoshi HAYASE, Executive Director, Nagoya
  University Library
• ?? ?? ???? ????? ????????
• Yasubumi TOCHITANI, Director, Information
  Services Division, University Library, University
  of Tokyo

4
Japan Side pt.2

• ?? ? ?????? ????? ????????
• Osamu INOUE, Head, Library Division, Academic
  Information Department, Tokyo Institute of
  Technology
• ?? ?? ?????? ????? ??????????
• Tomoyuki KUMABUCHI, Deputy Head, Library
  Division, Academic Information Department, Tokyo
  Institute of Technology
• ??? ???? ????? ???? ???????
• Kyoko MORI, Section of Information Service,
  Kashiwa Library, University of Tokyo

5
NCCs ILL/DD Committee List 1

• (co-chair) Sharon Domier, East Asian Librarian,
  University of Massachusetts, Amherst
• - checks holdings information for non EAS
  members
• Hitoshi Kamada, Japanese Studies librarian,
  Arizona State University
• - provides training, develops holding program
• Lynne Kutsukake, Japanese Studies Librarian,
  University of Toronto
• - develops user guides, Keio liaison
• Chiaki Sakai, Japanese Studies Librarian,
  University of Iowa
• - EA Studies librarian support, communication
  with Japan, GIF mailing list

6
NCCs ILL/DD Committee List 2

• Margaret Ellingson, ILL Team Leader, Emory
  University
• - ILL specialist, support and training for ILL
  staff
• Michelle Foss, ILL Librarian, University of
  Florida
• - ILL specialist, RLG support and contact
• (co-chair) Kathryn Ridenour, Head, Interlibrary
  Loan Document Delivery, University of
  Massachusetts, Amherst
• - OCLC contact, ILLiad specialist
• Yoko Okunishi, GIF Support, NCC

7
GIF Participants (Feb. 2006)

• Japanese Libraries
• 125 DD
• 66 ILL/DD
• North American Libraries
• 50 DD
• 25 ILL/DD

8
Global ILL Framework (GIF) Activity
Japan ? North America North America? Japan
2002/03 301 98
2003/04 530 131
2004/05 707 190
9
Top 5 Most Successful Requesters in North America
no.1 no.2 no.3 no.4 no.5
2002/03 UMass (41) Wash (14) Smith (11) Iowa (8) UCLA (5)
2003/04 Iowa (33) UMass (17) Wash (16) Calgary (14) Indiana (12)
2004/05 Wash (32) Arizona (31) UMass (23) Indiana (18) Calgary (15)
10
Top 5 Most Active Fillers in Japan
no.1 no.2 no.3 no.4 no.5
2002/03 Kyoto (14) Hiroshima (8) Tokyo (7) Tohoku, Ehime, Dsha (6) Aichi Kyoiku (5)
2003/04 Kyoto (17) Miyazaki (13) Tokyo, Chiba, Hibashi (9) Hiroshima (8) Saitama (7)
2004/05 Kyoto (18) Kanazawa (17) Hibashi (15) AichiKen (14) Chiba (11)
11
Top 5 Most Successful Requesters in Japan
no.1 no.2 no.3 no.4 no.5
2002/03 Hokkaido (95) Hiroshima (36) Tokyo Kogyo (32) Kyoto (22) Chiba, Tohoku, Nagoya (13)
2003/04 Hokkaido (142) Kyoto (45) Tsukuba (42) Tokyo (33) Tohoku, Hbashi (32)
2004/05 Kyoto (118) Hokkaido (101) Tsukuba (58) Hbashi (49) Tokyo (41)
12
Top 5 Most Active Fillers in North America
no.1 no.2 no.3 no.4 no.5
2002/03 U Wash (45) OSU (43) Oregon (22) UCLA (21) Wisconsin (16)
2003/04 UCLA (51) OSU (49) Wash, Iowa (37) Wisconsin (32) Kansas (31)
2004/05 UCLA (63) OSU (62) Iowa (49) Wisconsin (45) Arizona (34)
13
What Happened Last Year?

• Hitoshi Kamada developed a program to extract GIF
  members from Webcat Holdings List
• Link Between OCLC NII Broken - June to Nov.
  2005
• ARL Relinquished Global Resource Network (GRN) to
  Center for Research Libraries
• NCCs ILL/DD Committee became independent of GRN

14
Whats New?

• Brochure
• Publicity / Poster sessions / Training
• User Guides
• Searching NACSIS Webcat Webcat Plus
• Verifying Holdings Information (no Japanese
  necessary)
• Processing ILL/DD Requests

15
Tips for Using GIF ILL/DD

• Sending requests to Keio (??)
• - Keio has two library symbols
• - KUMMC is for GIF Project but
• - OCLC users, use KEI for normal
  transactions(faster for us, cheaper for Keio)
  Confirm holdings in their OPAC
• Filling out ILL/DD request forms
• - Do not cut paste bib info from other
• databases
• - Diacritics (macron and alif) often
• cause garbled character problem e.g.
• To?kyo? Ko?to? Gakko?

16
Sneak Preview of New GIF Manual Package
From ILL staff guide
From users guide
17
Whats Next?

• Work with NII and our Japanese counterparts to
  make the Webcat Plus interface easier to use
• Update the Holdings Software to work with Webcat
  Plus
• Work with the Librarians doing training to make
  sure that GIF and verifying holdings info are
  included in all sessions.

18
Please join the NCC GIF discussion group!

• Closed list only for North American GIF members ?
  No spam e-mails
• Use this discussion group to
• - Ask your ILL/DD questions
• - Receive useful tips such as user guides,
  recent developments of GIF Projects, new GIF
  participants information
• - Be informed of system status
• Please contact Chiaki Sakai to join the group!
  (chiaki-sakai_at_uiowa.edu)

19
GIF Get It Fast!Make Document Delivery from
Japan A Regular Part of Your Service.