Cisco IP Phone Training

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Cisco 8900 Series Phone Training
UFIT Telecommunications PHONE [phone]
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Cisco 8961

• 10 Button Phone
• Buttons may be configured as combination of
  Lines, Speed Dials, Busy Lamp Fields or Call
  Pickups
• Note Only 5 buttons on this model are
  programmable

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Cisco 8941, 8945

• 4 Button Phone Camera on 8945 / 8941 non-camera
  
• All the same features as the larger phone
• 4 lines or combination of lines, speed dials,
  busy lamp fields or call pickups
• Video capabilities (8945)

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Cisco Unified IP Color Key Expansion
Modules

• CKEM 36 Button Line Expansion Module consists
  of 2 pages - 18 buttons on each page Used with
  8961 models
• Buttons may be configured as Lines,
• Speed Dials, Busy Lamp Fields or Call Pickups

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LCD DISPLAY

• Displays line appearances and speed dials
• Provides features such as date, time, calling
  party name, calling party number, number dialed
• Soft keys for added features
• Icons depicting call status

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Phone Features Buttons

• LIGHT ON HANDSET - Indicates message waiting and
  flashes when a call is incoming
• SELECT/NAVIGATION PAD
• Scrolls between calls
• Scrolls Through Contacts
  Applications Buttons
• VOLUME
• Controls ringer incoming caller (auto save)
• Silences the ringer on an incoming call (press
  left side once)
• HEADSET Built-in headset port (back of phone)
  Headset Button
• CALL MUTE - Only mutes your side of call (you
  can still hear caller)?
• Note when mute is on button will be lit
  
• SPEAKER Toggles speakerphone on/off
• Note When speaker is on button is lit
  

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Phone Features Buttons

• VIDEO CAMERA At top of phone allows point-to
  point video call
• with another user with same type phone Has
  lens cover for on/off mode
• 
  
• VIDEO MUTE - Mutes the video from the phone
  screen during a
• Video call. Note Video Mute is on, when
  the Video Mute button glows red
• you can see caller/or called party but they
  cant see you
• REDIAL This button allows you to redial the
  last call
• CONFERENCE Initiates a conference call with up
  to 8 participants
• HOLD - Places an active call on hold and resumes
  a held call
• TRANSFER Transfers an active call from your
  line to another

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Feature Keys

• Messages Direct access to voice mail
• Contacts Opens/Closes the Directories/Contacts
  Menu
• IPhone Directory Directory consists of UF users
  of Cisco Phones who
• have Unity
  Voicemail
• NOTE Calls can be placed/redialed from
  directories menu
• Personal Directory Directory consists of
  entries created in a Personal
• Address Book to
  create Fast Dials

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Feature Keys

• Applications Opens/Closes Applications Menu
• Allows access to
  the following
• Call History Allows you to review the last 150
  calls call details
• on your phone
• Received
• Placed
• Missed

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Feature Keys

• Applications Opens/Closes Applications Menu
• Allows access to
  the following
• Preferences Allows you to set personal
  preferences for your phone
• Ringtone - Set or change Ringtone
• Wallpaper - Set or change Wallpaper
  (background for phone display)
• Brightness - Set or change Brightness on
  display (darken/lighten)
• Bluetooth - Connect Bluetooth device
• Camera Settings - Adjust camera settings
• Headset Sidetone - Adjust volume of
  headset
• E-Hookswitch Connected - Enable/Connect
  E-Hookswitch for headset
• Font Size - Set or change Font Size on
  phone display
• Accessories Allows you to connect an analog
  headset or Bluetooth device
• Administrator Settings (Not available to End
  Users)
• Phone Information

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Soft Keys

• Four soft keys that guide users through call
  features and functions
• On screen display changes based on operation you
  are doing
• Not all soft keys apply to our system

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On Hook Soft Keys

• Second Screen

• First Screen

• 1-New Call Press to get dial tone 2-Forward All
• With phone on hook
• Press Forward All Softkey
• Dial number to which you want phone forwarded
  (display will show Forwarded to XXXXX)
• To remove, press Forward Off once
• 3-DND- Do not Disturb
• 4-More (Takes you to 2nd screen)

• 1-Mobility
• 2-CallBack
• 3-DND- Do Not Disturb
• 4-More (Goes to 3rd screen)
• Third Screen
• 1-Self View
• 2-Blank
• 3-Blank
• 4-More (Goes back to 1st screen)

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Off Hook Soft Keys

• First screen
• 1-Cancel
• 2-Speed Dial
• 3-Forward All
• 4-More (takes you to 2nd screen)
• Second screen
• 1-PickUp
• 2-GPickup
• 3-MeetMe
• 4-More (takes you back to 1st screen)
• (Note if call is not initiated within 5 seconds
  End Call displays) ?

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On a Call On Hold Soft Keys

• On Hold
• 1-New Call
• 2-Resume
• 3-Blank
• 4-Blank

• On a Call
• 1-End Call
• 2-View Details
• 3-Park
• 4-Mobility

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CALL FUNCTIONS FEATURES

• This overview will show how to
• ANSWER A CALL
• ANSWER CALL WAITING
• SWAP BETWEEN CALLS
• TRANSFER A CALL
• CONFERENCE CALLS
• MEET-ME CONFERENCE CALLS
• CALL PICKUP GROUP PICKUP
• CALL PARK
• DISTINCTIVE RING

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ANSWER A CALL

• There are several ways to answer a call
• Pick up receiver
• Press speaker button
• Press Answer soft key
• If you are using a headset, you must press Answer
  soft key
• Press line button

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ANSWER WHILE ON EXISTING CALL CALL WAITING
(Toggle)?
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CALL TRANSFER
From a connected call, press the
Transfer Button Dial the
transfer recipients phone number.
Press the Transfer Button again (you
do not have to wait for them to answer). The
transfer is complete. Note 1 If you want to
announce the call to the recipient before
completing the transfer, wait for them to answer
BEFORE pressing the Transfer Button
the 2nd time. Note 2 If you decide you
dont want to complete the transfer AFTER you
have dialed the recipient, press the End Call
Softkey (located under the screen display), THEN
press your flashing line button OR
press the Resume Softkey (located under the
screen display) to speak to the caller
again. Note 3 If you want to transfer directly
into a recipients voicemail box press the
Transfer Button Press (star) and dial the
phone number, then quickly press the
Transfer Button again so the
caller wont miss the beginning of the
recipients voicemail greeting.
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CONFERENCE CALLS

• From a connected call, press the Conference
  Button (call will be put on hold, you
  will hear dial tone caller on hold will hear
  music).
• Dial the next person when they answer, press the
  Conference Button to add them to
  your conference.
• To add more participants, press the Conference
  Button again and repeat these
  steps (you can conference a maximum of 8).
• The conference call ends when all participants
  hang up or initiator presses End Call Softkey
• To remove a participant from conference, press
  more Softkey,
• Press Details Softkey, Use Select/Navigation
  Pad
• to select the person, then press Remove
  Softkey
• (Note only the initiator can remove a
  participant)

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MEET ME CONFERENCE CALLS

• Initiator calls participants and provides Meet-Me
  phone number and time to call in
• It is recommended that initiator forwards their
  calls to voicemail prior to setting up MeetMe
  Conference Call to avoid getting an incoming call
  on private line while conference call is active
• To set up conference
• 1. Lift handset, press more Softkey, press
  MeetMe Softkey
• 2. Dial the MeetMe phone number LCD Display
  will show Conference
• 3. At the designated time the other
  participants can now call into designated
  telephone number given by the initiator
• To end conference press the EndCall Softkey
• Note Meet-Me Conference can include 16
  participants

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CALL PICKUP GROUP CALL PICKUP

• Call PickUp If your phone is a member of a Call
  Pickup Group, you can answer someone elses
  ringing phone at your desk. Just lift your
  handset press more Softkey press the Pickup
  Softkey. Your phone will ring. Press Answer
  Softkey
• If Call PickUp is programmed on a button
• Press the flashing amber line button
  Your phone will ring
• Press Answer Softkey or flashing amber
  line button
• Group Call Pickup This feature allows you to
  answer an incoming call from a phone that is not
  in a Call Pickup Group. Just lift the handset
  press more Softkey, press the GPickup Softkey
  You will hear 2 beeps, Dial the phone number of
  the phone you want to answer, Your phone will
  ring, press Answer Softkey or flashing amber line
  button

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CALL PARK

• This feature allows you to place a call on hold,
  so it can be retrieved from another phone in the
  system (for example, a phone in another office or
  in a conference room).
• To use Call Park If you are on an active call
  at your phone, you can park
• the call on a call park extension by the
  pressing more Softkey, then press
• Park Softkey.
• The LCD display will show the extension where
  the call is parked.
• You can retrieve the call in another room or
  someone else on another
• phone in your system can then dial the call
  park extension to retrieve
• the call.
• The call will stay parked for 2 minutes. If it
  is not retrieved within that
• time frame it will ring back to the phone
  that parked it.

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DISTINCTIVE RING

• This feature allows phone to have a different
  Ringtone if phone has more than one line To
  activate
• Press Applications Button
• Press 2 For Preferences
• Press 1 For Ringtone
• Press 1 for Line 1 Use Select/Navigation Pad
  to scroll through list
• Press Play Softkey to hear how it sounds
• Highlight the one you want Press Set Softkey,
  to save it
• Press Back Softkey - then, Press Exit
  Softkey to exit out
• Repeat these steps for other lines on your phone

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Questions?

• More info webpage
• http//telecom.cns.ufl.edu/
• Phone [phone]
• Thanks for your attendance !
• Created by Rosa Jacksonjrwilk_at_ufl.edu
• Last updated 07/30/2015