AHSAA MIDDLE SCHOOL CONFERENCE

1
AHSAA MIDDLE SCHOOL CONFERENCE

• C2C ESSENTIALS

2
C2C WILL WORK FOR YOU

• Prioritize using MUST SHOULD COULD method
• Use the software to centralize all of your data
• Use contracts as schedule confirmations
• Create reports to communicate with your staff
• Who? What? When?
• Dont be overwhelmed

3
MUST

• Declare teams
• Coaches registrations / roles
• Eligibility / manage athletes
• Master tryout list / team rosters
• Entering schedules / venues
• Contract management
• Financial management

4
DECLARE TEAMS

• Menu/School/Team Management/Declare teams
• AHSAA will notify schools when it is time to
  declare teams
• Only changes from previous year need to be made
• Make sure to declare the master tryout list

5
COACHES REGISTRATION

• MENU/SCHOOL/USERS and STAFF
• Principal or the Principal designee ONLY
• Customize for your school
• Adding and Removing Coaches
• Creating usernames
• Adding permissions
• Uploading pictures and signatures
• Refresh permissions

6
5 Steps to Coachs Cards

• Users create accounts, add photo at
  www.c2cschools.com create a free account give
  Principal or Designee the username.
• Principal or Designee adds team permissions to
  username, must assign the title of coach or
  assistant coach to the username for coaches
  Menu/school/User Staffs
• Coaches must meet eligibility settings in team
  management/ team staff Menu/school/team
  management/manage teams
• Principal or Designee must certify eligible
  coaches Menu/Principal certification/coaches
  certification
• Purchase membership (financial administrator
  rights)that creates invoice. Print invoice or
  make a payment Menu/school/financial management/
  purchase memberships

7
ELIGIBILITY/MANAGE ATHLETES

• MENU/SCHOOL/MANAGE ATHLETES
• Check athlete names in INOW or import athletes
  Important timeline of the pipeline
  INOW-ALSDE-C2C
• Check grades, 7th are automatically eligible
• 8th graders must have grade average
• Troubleshoot unknown possible reasons
• Transcript
• Transfer grades/summer school grades
• Menu/school/academic settings

8
MASTER TRYOUT LIST ROSTERS

• Add athletes to the roster on master tryout list,
  then make the athlete eligible by meeting grade
  and paperwork requirements names will turn black
• Principal certify eligible athletes
• Add athletes to rosters in team management
• Add uniform numbers, height and weight if
  applicable

9
ENTERING SCHEDULES

• Create venues - menu/school/event management
• Enter home schedules only
• Monitor away games, notify schools if away games
  to not appear on your schedule in a timely manner
• Check times, and dates closely
• Contracts are schedule confirmations
• Sanctioning tournaments, participating in a
  sanctioned tournament - Purple to red

10
SANCTIONING A TOURNAMENT

• MENU/SCHOOL/TEAM MANAGEMENT/MANAGE
  TEAMS/TEAM/MANAGE TEAM/ADD TOURNAMENT
• STEP 1 Identify host/venue/date and time
  click next
• STEP 2 Choose the structure of the tournament,
  check the requires sanction approval box - click
  finish
• STEP 3 - Double click on the tournament (purple
  font)
• STEP 4 Add participants
• STEP 5 Add initial games or matches
• STEP 6 Principal certify the competition
  Menu/school/principal certification/competition
  certification

11
CONTRACT MANAGEMENT

• MENU/SCHOOL/DOCUMENTS and FILINGS/CONTRACT
  MANAGEMENT
• Required games for middle schools?
• Why sign contracts? Use as a schedule
  confirmation, an agreement much like your word
• Three ways to sign contracts
• When creating a game on the schedule/contract
  tab/details
• Alert box or email
• Contact management see above

12
FINANCIAL MANAGEMENT

• MENU/SCHOOL/FINANCIAL MANAGEMENT/ACCOUNT SUMMARY
• Notification of invoices will be delivered by
  alert message
• View invoices, new and historical view
• Details will give a view of invoices
• Print or make a payment from screen

13
SHOULD - COULD

• Enter results of all home games/competitions
• Scan eligibility forms into student files
• Add school logos and geographical information
• Content Management Public View
• Document Searches
• Filing System
• Coaches biographies

14
REPORTS

• MENU/SCHOOL/REPORTS
• Use school reports for master schedule, staff
  detail, and staff eligibility reports
• Use reports in team management

15
TIPS - SHARING

• Customize columns in manage athlete interface
• Welcome screen dont miss important information
  and alerts
• Create desktop shortcuts
• Content management/ organizing links
• Teach me.teach all of us?
• Janet.latham_at_acs-k12.org