Why is Disposal Difficult

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CFL Functions
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CFL School Website
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CFL School Registration
Schools must have a Valid NCES number that
matches the NEA database and GSAXcess
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Executive Order 12999
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NCES Number
Click on School, College Library Search
Website resource for Property Managers to verify
registration accuracy http//nces.ed.gov
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NCES School Search
Enter Criteria and Click Search
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NCES Search Results
Click on School Name Hypertext
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NCES Number
NCES Number Displayed
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NCES Number More Information
Student to Teacher Ration Lunch Assistance
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CFL School Registration
Questions to help the Property Manager make an
allocation decision
Educational Organizations Must Answer These
Questions To Register in CFL. If they Select
No, they arent permitted to register.
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Empowerment Zone Website www.ezec.gov
Resource to Verify Empowerment Zone
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Post Transaction Module
Resource To Verify 501 (C)3 Status at www.irs.gov
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CFL Non-Profit Certification Questions
Non-profit organizations certify under penalty of
law
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How Do You Know a School/Educational Non-Profit
is Valid?
Schools using the tools provided
valid NCES Number - Must serve
grades Pre-K-12 U.S. students

Educational Non-Profit Must have a 501c (3) and
their primary business must be
education
- Must serve grades Pre-K-12 U.S. Students
- Must have a license, certification, or

acknowledgement from government

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CFL Selection Screen What Schools See
Property Manager Enters CFL in GSAXcess, Schools
See It Immediately In CFL Website
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CFL Selection Screen What Schools See
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Property Manager Notification
Agency property manager will receive an email
alerting them to school interest
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Property Managers - View/Allocate Requested Items
Property Manager must log into GSAXcess to
utilize CFL functions
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View/Allocate Requested Items
Allocation Information
System Messages
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Activity Address Code View
APO, NUO, User with Multiple AACs type in AAC
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Activity Address Code View
Type in the appropriate AAC, click Submit
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View/Allocate Requested Items
By clicking on the Transfer Control Number or
School name you can see additional information
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View/Allocate Requested Items by Transfer Control
Number
Anytime you click on the hypertext of the
Transfer Control Number this screen displays
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View/Allocate Requested Items by School Name
Anytime you click on hypertext of school name
this screen displays
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Allocate Requested Items
Text changes colors and highlights when you have
already visited
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View Competing Requests For An Item
You can see any competing requests for the item
by clicking on the Item Control Number hypertext
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Competing Requests for an Item
To see details about the property item,
click Item Details
23 requests but only 6 available items
Quantities must be changed in the input boxes
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Property Item Data Sheet
After reviewing click the Back Button
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Competing Requests for an Item
Enter six (6) for Essex Valley School and Zero
in all others to deny the requests
Click Allocate
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Confirm Allocated Items
Status column changes, Available quantity changes
System message changes
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Return to Complete Allocation
You can complete the entire allocation or come
back later
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Allocation Confirmation
Whenever you see this Confirmation button, you
can Confirm your allocation from the same screen
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Confirmation Allocation
By clicking the Confirmation button, you will be
directed to another screen with a confirmation
success message
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Confirm Allocations
Another method to confirm allocations
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Confirm Allocation
Any item you didnt confirm in the allocation
function will display on this screen
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Confirm Allocation
Click on the checkboxes to indicate confirmation
and click the Confirm Allocation button
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Confirmation Allocation
Confirmation Success Message
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Transfer Requested Items
Once the school has the property, then complete
the final step, Transfer.
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Transfer Requested Items
Any items waiting to be transferred will display
on the CFL Transfers screen
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Transfer Requested Items
By clicking the school name hypertext you see
information about the school. Click Transfer to
go to the Transfer screen.
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Transfer Requested Items
Make any adjustments as needed, and click the
Transfer button
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Transfer Requested Items
Automatically reverts to change transfer screen
Successful Transfer Message
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Transfer Completion
Schools receive this email.
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Transfer Completion
Transfer Order
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Change Transfer
To change transfer details (the day of transfer)
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Change Transfer
Requestor Info
Enter the transfer control number and click Submit
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Change Transfer
The system displays the school information.
Click Change Transfer.
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Change Transfer
You have until the nightly cycle of the day of
transfer to change transfer quantity
To deny the transfer, enter a zero.
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School Search
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School Search
Enter School Name, State, And/or Zip to Search
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School Search Criteria
You Can Search by Any Or All Three Criteria
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School Registration Information
Displays School Registration Information
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Resend School Transfer Order
Sometimes you need a copy of the transfer order
resent because RTF file was unreadable or
customer lost original
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Resend School Transfer Order
If you send to yourself, you can reformat into a
word document and forward on
If you check send only to above, it only goes to
the email address you enter. Otherwise, it goes
to all original recipients.
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Resend School Transfer Order
Confirmation message
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Post Transaction Module
Two Ways To Go To the Post Transaction Module
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Post Transaction Module
WHAT IS THE POST TRANSACTION MODULE OR PTM?

The PTM is a method to enter your CFL information
when you dont go through the regular GSAXcess
CFL online process. This is an alternative
method that captures the CFL Agency transaction
and automatically sends the required Non-Federal
Recipients report at Fiscal year end to the
Office of Governmentwide Policy for your Agency.
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Post Transaction Module
Displays with prefilled Transfer Control Number
and Agency Identifier
When you click Private or Public School
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Post Transaction Module
All Private Schools. Click on NCES ID hypertext
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Post Transaction Module
All Public Schools. Click on NCES ID hypertext
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Post Transaction Module
All School Information Is Prefilled From
NEA Database
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Post Transaction Module
The educational non-profit must provide a 501C
number
You can verify accuracy at www.irs.gov, then
Charities and Non-Profits
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Post Transaction Module
Select the FSC from the from the dropdown listing.
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Post Transaction Module
Select the type of equipment.
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Post Transaction Module
Select hard disk status
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Post Transaction Module
Select disposal condition.
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Post Transaction Module
By adding either the unit cost or total cost, the
system calculates for you. Click sbumit.
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Post Transaction Module
Transfer Control Number Created Success Message
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CFL Agency Reports
Agency Reporting Tools
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CFL Agency Reports
You can only see your AAC of responsibility
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CFL Agency Reports
Summary of all Property Transferred to Schools
Non-Profits for your Agency
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CFL Agency Reports
Report Listed by Agency and School Name
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CFL Agency Reports
This Report Satisfies the Non-Federal Recipient
Report Requirement
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