Introduction of Vahan Software

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Welcome

• Introduction of Vahan Software

NIC Haryana
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e-Disha Centre Ambala
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E-DISHA Centre outer view from where citizen
services are provided
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E-DISHA Centre inner view from where citizen
services are provided.
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Objectives of Vahan software

1. Standard Computer software
2. Work flow for generating RC.
3. Better citizen services.
4. Greater transparency
5. Standardized product-good quality card-type
   laminated RC document.
6. Delivery of the document at the door step of the
   citizen.

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Benefits of Vahan Software

• Easy to query a database on various parameter
  like vehicle number, owner name ,engine
  number, chasis number.
• Complete transparency increase in transparency
  and reduction in delays.
• Quick and hassle free issuance of RC.
• Monitoring vehicle records easy.
• Easy to generate defaulter list.
• An increase in revenue generation.
• Use of fake documents like insurance, form
  no.21,22, totally eliminated.
• Rules out possibility for out of turn of issuing
  RC.
• No need to approach to touts (eliminate touts).
• No duplication of data entry.
• One chasis no regn no., fake RC are tracked.
• Uniformity throughout district, state, and at
  national level.
• Remove various anomalies in the implementation of
  act and rules.

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• How to registration a new vehicle (For Non
  Transport)
• The steps for the registration of new vehicle are
  as follows
• Collect fee for new registration (cashier)
• Enter Private Vehicle Inspection Details
  (Inspector)
• Enter details of new vehicle in Registration
  Details Form . (clerk)
• Approve the registration details of vehicle
  (officer)
• Print Registration Certificate of Vehicle (print
  operators)
• Note Vehicle Inspection is must for Private
  Vehicle

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• How to registration a new vehicle (For Non
  Transport)
• Collect fee for new registration (cashier)

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• How to registration a new vehicle (For Non
  Transport)
• Enter Private Vehicle Inspection Details
  (Inspector)

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• How to registration a new vehicle (For Non
  Transport)
• Enter details of new vehicle in Registration
  Details Form . (clerk)

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• How to registration a new vehicle (For Non
  Transport)
• Approve the registration details of vehicle
  (officer) (cont...)

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• How to registration a new vehicle (For Non
  Transport)
• Approve the registration details of vehicle
  (officer) (cont)

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• How to registration a new vehicle (For Non
  Transport)
• Approve the registration details of vehicle
  (officer)

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• How to registration a new vehicle (For Non
  Transport)
• Print Registration Certificate of Vehicle (print
  operators)

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Front side of RC
Back side of RC
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• How to registration a new vehicle (For
  Commercial)
• The steps for the registration of new vehicle are
  as follows
• Collect fee for Fitness (cashier)
• Enter fitness details for new vehicle.
  (Inspector)
• Approve fitness details using option Grant
  Approval for Fitness (officer)
• Collect fee for new registration using FEE-New
  Registration Form (cashier)
• Enter details of new vehicle in Registration
  Details Form .(clerk)
• Approve registration details of vehicle using
  option Approval for Registration. (officer)
• Print Registration Certificate of Vehicle (print
  operator)
• Print Fitness Certificate of Vehicle (print
  operator)
• Note Fitness clearance is must for commercial
  vehicle.

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• How to registration a new vehicle (For
  Commercial)
• Collect fee for Fitness (cashier)

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• How to registration a new vehicle (For
  Commercial)
• Enter fitness details for new vehicle.
  (Inspector)

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• How to registration a new vehicle (For
  Commercial)
• Approve fitness details using option Grant
  Approval for Fitness (officer)

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• How to registration a new vehicle (For
  Commercial)
• Enter details of new vehicle in Registration
  Details Form .(clerk)

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• How to registration a new vehicle (For
  Commercial)
• Collect fee for new registration using FEE-New
  Registration Form (cashier)

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• How to registration a new vehicle (For
  Commercial)
• Approve registration details of vehicle using
  option Approval for Registration. (officer)

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• How to registration a new vehicle (For
  Commercial)
• Print Registration Certificate of Vehicle (print
  operator)
• Print Fitness Certificate of Vehicle (print
  operator)

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Quarry for reg. vehicle
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By reg. number.
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By chassis number.
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By engine number
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By owner name
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Work Flow for New Vehicle Registration (For
Commercial)
Receipt Issued by Cashier
Pay fee for tax and Fitness( for Goods
Passenger)
Enter Vehicle Details Print Fee Receipt
Clear the Fitness for Goods Passenger
Vehicle For Pvt Veh. Clear Motor Veh Ispection.
Public
Cashier
Get Fitness Approval from the Approver (Transport
Authority)
After get the Approval, Enter the Registration
details
Get the Approval from the Approver
Clerk
Inspector
SDM
Get the Certificate RC Fitness (For Goods
Passenger)
SDM
Print Operators
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Procedure for addition of HypothecationThe
steps for addition of Hypothecation of vehicle
are as follows1. Enter Vehicle Number for
registered vehicle and issue fee receipt
.(cashier)2. Enter fee receipt No. and details
for addition of Hypothecation of vehicle.
(clerk)3. Approve Addition of Hypothecation
transaction. (officer)4. Print Registration
Certificate of Vehicle. (print operators)
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Work Flow for Addition of Hypothecation
Receipt Issued by Cashier
Pay fee for Addition of Hypothecation
Print Add. Hypo. Fee Receipt
Enter Hypothecation Details for the Vehicle
Public
Cashier
If the Veh Detail is not existing in the Database
then go for Backlog Entry
Backlog Entry Operator
Get Approval from the Approver (Transport
Authority)
Print RC with Addition of Hypothecation.
After Get the Approval, Pay fees for Addition of
Hypothecation.
Get Approval from the Approver (Transport
Authority)
Get the Certificate of Addition of Hypothecation
RC
Clerk
SDM
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Procedure for removal of HypothecationThe
steps for removal of Hypothecation of vehicle
are as follows1. Enter Vehicle Number for
registered vehicle and issue fee receipt .
(cashier) 2. Enter fee receipt No. and details
for deletion of Hypothecation of vehicle.
(clerk)3. Approve Removal of Hypothecation
transaction. (officer)4. Print Registration
Certificate of Vehicle. (print operator)
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Work Flow for Removal/Cancellation of
Hypothecation
Receipt Issued by Cashier
Pay fee for Cancellation of Hypothecation
Print Cancel. Hypo. Fee Receipt
Select Cancellation Hypothecation Details for
the Vehicle
Public
Cashier
If the Veh Detail is not existing in the Database
then go for Backlog Entry
Backlog Entry Operator
Get Approval from the Approver (Transport
Authority)
After Get the Approval, Pay fees for
Cancellation of Hypothecation.
Get Approval from the Approver (Transport
Authority)
Hypothecation Cancelled
Clerk
SDM
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Procedure for transfer of ownershipThe steps
for transfer of ownership of registered vehicle
are as follows1. Enter Vehicle Number for
registered vehicle and issue fee receipt .
(cashier)2. Enter fee receipt no., details of
present owner and new owner in Transfer Ownership
form. (clerk)3. Approve transfer of Ownership
transaction. (officer)4. Print Registration
Certificate of Vehicle. (print operator)
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Work Flow for Transfer Of Owner Registration
Receipt Issued by Cashier
Pay fee for Transfer of Owner
Print Fee Receipt
Enter Transfer of Owner Vehicle Details
Public
Cashier
If the Veh Detail is not existing in the Database
then go for Backlog Entry
Backlog Entry Operator
Get Approval from the Approver (Transport
Authority)
Print RC with new Owner Details
After Get the Approval, Pay fees for Transfer of
Owner.
Get Approval from the Approver (Transport
Authority)
Get the Certificate of Transfer of Owner RC
Clerk
SDM
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Procedure for Change of Address for vehicle
ownerThe steps for change of address for
vehicle owner are as follows1. Enter Vehicle
Number for registered vehicle and issue fee
receipt . (cashier) 2. Enter present details of
vehicle and details of new address.. (clerk)3.
Approve Change of Address transaction.
(officer)4. Print Registration Certificate of
Vehicle. (print operator)
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Work Flow for Change of Address in RC
Pay fee for Change of Address
Print Fee Receipt
Public
Cashier
Public
If the Veh Detail is not existing in the Database
then go for Backlog Entry
Backlog Entry Operator
Get Approval from the Approver (Transport
Authority)
Print RC with Change of Address
After Get the Approval, Pay fees for COA.
Get Approval from the Approver (Transport
Authority)
Enter Change of Address Details
Data Entry Operator
SDM
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Procedure for Alteration VehicleThe steps for
alteration of vehicle are as follows1. Enter
Vehicle Number for registered vehicle and issue
fee receipt . (cashier)2. Enter fee receipt
No., present details of vehicle and new details
of vehicle. (clerk)3. Approve alteration of
vehicle. (officer)4. Print Registration
Certificate of Vehicle. (print operator)
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Work Flow for Vehicle Alteration in RC
Pay fee for Alteration of Vehicle
Print Fee Receipt
Public
Cashier
Public
If the Veh Detail is not existing in the Database
then go for Backlog Entry
Backlog Entry Operator
Get Approval from the Approver (Transport
Authority)
Print RC with Veh. Alteration
After Get the Approval, then Pay fees for
Alteration of Vehicle
Get Approval from the Approver (Transport
Authority)
Enter Vehicle Alteration Details
Data Entry Operator
SDM
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Procedure for Issue of NOCThe steps to issue
of NOC is as followsIf the Vehicle detail is
not exist in the database, then go for Backlog
entry.1. Enter the Vehicle Register No, now the
system will pickup all the relevant details
about the vehicle. (cashier)2. Enter NOC detail
of vehicle (clerk)3. Approve NOC details of
vehicle. (officer) 4. Print the NOC
certificate. (print operator)
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Work Flow for NOC Details of vehicle
Enter the NOC Details of the Vehicle
Get Approval from the Approver (Transport
Authority)
Data Entry Operator
If the Veh Detail is not existing in the Database
then go for Backlog Entry
Public
Backlog Entry Operator
Get Approval from the Approver (Transport
Authority)
After Get the Approval, Enter the NOC Details of
the Vehicle
Print NOC
Issuing of NOC Certificate
SDM
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Procedure for Cancellation of NOCThe steps to
cancel the NOC is as followsIf the Vehicle
detail is not exist in the database, then go for
Backlog entry.1. Enter Vehicle Registration
Number Now the software would shows the
Vehicle Details as well as NOC Details of
the Vehicle. (clerk)2. Enter following
cancellation Details of NOC, (clerk) Date of
Cancellation File Reference No Reason Canceling
Authority Approved By3. Press the Save button
to cancel the NOC. (officer)
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Work Flow for Cancellation of NOC
Enter the Vehicle Registration No , the software
will show you the Existing NOC Details
Enter the Cancellation of NOC details like Date
of Cancellation, File Ref No, Cancellation
Authority, Approved by RTO or DTO or others,
Reason
Clerk
If the Veh Detail is not existing in the Database
then go for Backlog Entry
Public
Backlog Entry Operator
Get Approval from the Approver (Transport
Authority)
Print Cancellation of NOC
After Get the Approval, Enter the NOC Details of
the Vehicle
Issuing of NOC Cancelled
SDM