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Project Services and Status reports

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Project Services and Status reports Penelope Constanta Project Leader: CD Project and Activity Leaders Stakeholders: Ruth, Pordes, Penelope Constanta, Amber Boehnlein ... – PowerPoint PPT presentation

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Title: Project Services and Status reports


1
Project Services and Status reports
Project Leader Penelope Constanta
Stakeholders CD Project and Activity Leaders
Resources Ruth, Pordes, Penelope Constanta, Amber Boehnlein, Eileen Berman, Marcia Teckenbrock
2
Project Services Scope - Goal
  • Project Services scope is to provide the means
    (database, interfaces, etc.) to those services
    and infrastructure that support Project
    organization, communication and planning in the
    Computing Division.
  • Project services is meant to hold information
    relevant to projects and activities in CD and
    also be integrated with the Effort reporting
    system.
  • Project services is meant to hold only general
    metadata about a project and/or activities and it
    does not replace any of the project management
    tools used by US CMS, BPM, QCD etc.
  • Project Services aims to provide
  • a central reference site to find information
    about CD projects
  • project leaders and definitions
  • time lines and pointers to internal information
  • project status and plans

3
Project Services Deliverables
  • Project Deliverables
  • Database to contain all project related
    information
  • For project management
  • For effort reporting
  • Web based user interface to manage the database
  • Link in all the project status reports
  • Status reports now in DocDB.
  • Need to work on Topics and links to projects
    databases. Reports etc.

4
Project Deliverables/Milestones
  • Phase I
  • Delivered Pilot database (Access) containing
  • All project activities as defined in Effort
    reporting system
  • Any matched information from old ProjectsDB
  • Delivered Pilot Web interface using ColdFusion
    (http//wwwserver2.fnal.gov/cfdocs/projectsdb/inde
    x_n.cfm)
  • Allows viewing of project related information
  • Allows changing of
  • Responsible organization
  • Stakeholders
  • Project Leaders
  • Project Start and End time
  • Project Status
  • Project Deliverables
  • Project Description
  • Issues
  • Documentation URL
  • Project web site

5
Project Services Next steps Phase I
  • Two parallel process
  • Project information update
  • Project leaders need to review and update
    information about their projects
  • Start Time Now, End Time Now 1 month
  • Augment and enhance database tables to
    accommodate CD needs
  • Requires project leader input
  • Start Time Now, End Time Now 2 months?

6
Project Services Effort Profile (i)
  • Phase I Effort to date for current pilot
    (done)
  • Design 5 people (Ruth Pordes, Don Petravick,
    Amber Boehnlein, Eileen Berman, Penelope
    Constanta) less than 0.25 FTE in a month
  • Development 2 people, for 0.2 (Penelope) and 0.4
    (Nadya) FTE in a month
  • Phase I Requires Data update ? people for less
    than 5 of a month
  • Requires Attention and commitment from all the
    stakeholders. I.e. department heads and activity
    leads.

7
Project Services Phase II
  • Rework user interface using CodeCharge (tool used
    by Jeff Mack for the budget input forms and it
    will be one of the tools that EIU will consider
    for web interfaces)
  • Interface needs to provide forms for data input
    that will be used for both Project Services and
    Effort Reporting system
  • Start Time 6/15/05, End Time 12/15/05, FTE0.20
  • Augment database tables
  • Modify tables (add fields, new tables etc)
    according to project leaders input
  • Start Time 7/18/05, End Time 10/15/05, FTE0.10

8
Project Services Effort Profile (ii)
  • To finish Phase II requires
  • Design 4 people, 5 each for 6 months
  • Development 2 people, for 10 (Penelope) and
    40 (Marcia) for 6 months or help from EIU.
  • Marcias other assignments are
  • Docdb 10 with some picks
  • OSG and plone 40
  • Hepap/hepic 10
  • Phase III just an acknowledgement

9
Risks
  • CodeCharge New development software learning
    curve
  • Untimely or unreasonable Project leaders input
    requests

10
Project Services Phase III
  • Import database to Oracle and integrate with EIU
    project
  • No schedule at this point too far into the
    future
  • Question Do we need this project?

11
Project Services Data
  • Proposed Mandatory data about a Project
  • Project Name
  • Project Description
  • Project Leader(s) Projects are assigned to
    persons or line organization (Department, Group
    etc), so a Project Leader might not be a person.
  • Activity(s) that effort can be reported to (at
    least one)
  • Activity Description
  • Activity Leader(s)
  • Stakeholders
  • Other non-mandatory information such as Project
    type (on-going work, etc) to be defined.
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