ADASS Spring Seminar Update

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ADASS Spring Seminar Update

• Jeff Jerome
• National Director
• Social Care Transformation

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1. Finance IT Systems

• What are we trying to achieve?
• The aim of this project is to help councils to
  update financial aspects of their information
  systems, to make these fit for purpose and
  compatible with personal budgets, the new
  approach to financial contributions and other key
  aspects of Putting People First.
• The outputs will enable councils to work with
  their IT suppliers based on a consistent
  nationally-agreed high-level specification

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Finance IT Systems

• What will be delivered?
• A description of the core financial process
  required by councils to implement personal
  budgets, including financial contributions
• A high-level specification for information
  systems making clear what functionality needs to
  be provided
• It will outline
• core principles - for example, one principle may
  be that of individualised budget allocation
• what must be done this is the core financial
  process map,
• any requirements that should be adhered to an
  example may be that of allowing split payments
  (a council managed service and a direct cash
  payment).

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Finance IT Systems

• Who is involved?
• PPF Finance Reference Group (which includes
  representatives from over 14 authorities, DoH and
  Social Care Consortium)
• IT Vendors (Northgate, Liquid Logic, Core Logic,
  OLM, Civica, CareWorks etc)
• ADASS Personalisation Network
• When will it be complete?
• Final draft presented to IT Vendors on 30th April
• Circulated to ADASS Personalisation Network for
  comment
• Early to mid May final document released

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2. Council Workforce Study

• What are we trying to achieve?
• Gathering preliminary information from key
  advanced authorities in order to document their
  progress in changing their workforce
• Findings will be shared with other councils, and
  it is planned that this information be used as
  the basis for a more detailed study

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Workforce Study

• What will be delivered?
• Answers to questions such as
• What workforce groups were reviewed?
• What structural changes to senior and front-line
  staff were made?
• Examples of joint working
• Use of independent organisations
• Commissioner/provider type considerations
• Training, development and retention issues

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Workforce Study

• Who is involved?
• 9 Authorities
• When will it be complete?
• Early to mid May final document released

• Bury
• Coventry
• Essex
• Kent
• Leeds
• Norfolk
• North Lincs
• Richmond
• York

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Workforce Study headlines

• Wide variety of approaches taken, ranging from no
  formal restructure or still thinking), to a full
  review of both senior management and front-line
  staff
• Joint working
• Norfolk is one of the national pilot sites for
  the delivery of Integrated Care Organisations. It
  has six pilot sites based in primary care
  delivery. Currently creating a joint
  commissioning team with Health Partners to cover
  all customer groups
• In Coventry the Integrated Intermediate Care
  Service is hosted by the City Council, and was in
  the process of its own integration and
  re-organisation throughout this period
• In Richmond the Reablement service is jointly
  managed in parallel with the Intermediate Care
  Team. Intention is to merge Reablement with ICT

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Workforce Study headlines

• Staff and/or functions being transferred to
  independent organisations
• Norfolk currently negotiating the potential to
  create a Trading Company to deliver Care Housing
  in Norfolk which will include 13 Housing with
  Care Schemes and 26 Residential Care Homes
• Essex has created Local Authority Trading Company
  EssexCares with 850 staff TUPE transferred
• Richmond, 40 of support planning activity is
  being transferred to the independent user led
  sector

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Workforce Study

• Headlines
• Were job descriptions reviewed
• Almost every authority reviewed job descriptions
  and structures as part of their redesign
• Coventry created new roles such as an Outcomes
  Broker
• Richmond created new functions in Access Service
  to broaden the scope and reach of advice and
  information.

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Workforce Study Headlines

• Training, development, recruitment and staff
  retention issues
• Many authorities actively working with
  universities to ensure personalisation is
  embedded into future workforce
• Coventry is involved in the development of the
  Social Work curriculum at Coventry University.
  Most recently, staff have developed a new
  Brokerage qualification. Module 1 has been
  approved by the Curriculum Approval Board and the
  first cohort will take place later this year
• Norfolk has a Strategic Workforce Group on which
  their Higher Education colleagues sit and have
  created a Foundation degree in Health and Social
  Care for Assistant Practitioners and a Passport
  to Care for both PAs/Informal Carers

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3.Budget Management

• What are we trying to achieve?
• Very rapid gathering of preliminary information
  from key advanced authorities in order to
  document their approach to Budget Management

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Budget Management Headlines

• In some cases, traditional panel approaches are
  initially adopted when PB numbers are low, but
  these do not appear to be sustainable as volume
  increases
• Some authorities have devolved budgets back to
  service manager level.
• In these cases clear spend targets are set for
  each team (either fortnightly or monthly)
• If a team exceeds targets then the reasons for
  this are reviewed
• So far this has reportedly helped foster the
  right behaviour

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4. National Learning Set Resource Allocation

• What are we trying to achieve?
• 1. Benchmarking based on the Policy Document
• A benchmarking tool to assist councils and
  regions to check their resource allocation
  methodology against good practice.
• To be an online facility to cover key areas that
  include co-production, system and process, impact
  on families, learning from experience
• RAS Tool Calibration and Implementation
• Making the RAS work in a financial environment
• Cover 6-8 key areas where improved guidance and
  good practice required, inc re-calibrating
  RAS/sizing the pot

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National Learning Set Resource Allocation

• Who is involved?
• 15 councils (all regions are represented),
  citizen leaders and carer representatives
• When will it be complete?
• Final workshop on June 10th to confirm and
  improve products, and decide the process for
  finalising

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5. Personal Budget Implementation

• Headlines
• 38 authorities requested a conversation on
  support for Personal Budget implementation
• 19 authorities have had this conversation, and
• 8 have requested ongoing support

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Personal Budget Implementation

• Support that has been requested includes
• Help with outcome based reviews, since the volume
  of new people coming in isnt sufficient to meet
  NI130 targets
• Holding provider events to help providers
  understand how they can offer more flexible
  services
• Helping with modelling tools. As authorities move
  from pilot to mainstream they need to understand
  what weekly/monthly volumes they should be aiming
  for
• Resource allocation systems. Helping to unblock
  the situation where an authority thinks a RAS
  needs to be perfect before implementation

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6. PSSEX1 Update

• Next steps
• Implementation of the new PPSEX1 categories would
  take place from 2012-13, following formal
  consultation with stakeholders and councils, and
  a period of testing through early implementation.
  Work to identify how personal budget statements
  could be developed by councils is already being
  carried out by ADASS
• The proposed timescales for taking forward the
  PSSEX1 proposals are
• Share the revised proposal with ADASS finance
  reference group (DH, April 2010)
• Consult the Strategic Improving Information
  Programme Board (SIIP), on which DH, ADASS and
  the Information Centre is represented (DH, April
  2010)
• Consult with councils through the CIPFA working
  party (CIPFA, June 2010)
• Develop and demonstrate the proposed approach,
  through the TRIPS programme (DH/Information
  Centre, September March 2011)
• Update proposal to take account of learning from
  development phase and policy changes (DH, April
  2011)
• Develop final definitions and data collection
  forms (Information Centre, April-June 2011)
• Publish final proposals (CIPFA, September 2011)
• National implementation of the new PSSEX1
  (Councils and Information Centre, April 2012).