Indiana State Land Office

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Indiana State Land Office

• Digital Conversion Project Overview

Justin P. Peters, GISP
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Introduction

• The State Land Office was established in 1887 by
  order of the General Assembly. The State Land
  Office serves as the repository for deeds and
  plats of land previously or currently owned by
  the State, with the exception of state highways
  and right-of-ways, which are housed in the
  Indiana Department of Transportation, and State
  universities, which are kept at each university
  (IC 4-20.5-2-4).

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What we do

• Approve the legal description of real property
  prior to purchase or sale by state agencies.
• Provides abstract records and documents from
  State Archives and Court houses for the purpose
  of identifying State owned property.
• Provides aerial photography copies to City,
  County, State Government private companies and
  individuals.

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What we do

• Help with property selection for acquisition.
• Central point of contact for assessments and tax
  bills for all state owned land within 92
  counties.
• Repository of all original deeds for state owned
  properties.

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What we do

• Repository for original county and state boundary
  descriptions.
• Repository for other legal and/or historical
  documents pertaining to real property (land
  patents, treaties, leases, etc.)
• Assist with data driven decisions on property
  utilization and disposition.

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How it was done

• Pen and Ink Mylar maps

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How it was done

• Historical Aerial Photo Mylar maps.
• Only enough funding for a handful of counties
  annually.
• Public has to visit SLO in Indianapolis to get an
  aerial photo.

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How it was done

• Filing cabinets containing thousands of deeds.
• Only available at SLO downtown Indianapolis.
• No digital backup in event of damage (Flood,
  Fire, etc.)

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New SLO Process

• State Standard GIS software. (ESRI ArcGIS)

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New SLO Process

• Aerial Photography available digitally and
  statewide datasets with same standards and year
  flown.
• Made available to the public via several
  websites. (Google Earth, live local, IGS, etc.)
• Public interface for ordering hard copies is in
  development and will be live soon.

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New SLO Process

• Photography can be ordered and shipped to
  customer.
• Will offer 2000, 2003, and 2005 DOQQs
• 10.00 per sheet plus SH.

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New SLO Process

• Web Interface for viewing information relating to
  State owned property.
• Deeds and Plat information will be hyperlinked to
  parcels.
• County and State parcel ID will be available for
  easier reference.
• Additional information available for queries
  (acquisition disposition dates,
  Grantor/Grantee, purchasing agency, etc.)

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New SLO Process

• Basic navigation functionality
• Search by PLS, Parcel ID, transfer date, etc. in
  development.

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New SLO Process

• Hyperlinked to deeds.
• Acquisition, disposition details.
• Contact information for each property.

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New SLO process

• Deeds available in pdf format.
• Any associated plats referenced within deed.
• Backed up copies in the event of damage.

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Status as of February 15, 2008

• Mylar maps for all counties scanned.
• Deeds for all counties scanned.
• All Counties have been fully digitized and
  delivered to SLO.
• Web interface for public at www.in.gov/idoa
• Ordering hard copies of aerial photography over
  internet currently being tested.
• 5.6M returned to taxpayers from targeted
  disposition of surplus real property June
  2006-December 2007.

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Questions?

• Contact Info Justin P. Peters,
  GISP Manager, State Land Office IGCS Room
  W478 402 West Washington Street Indianapolis,
  IN 46204 317.232.3335 jpeters_at_idoa.in.gov