ORCID @ Sydney

1
ORCID _at_ Sydney

• ORCID Roundtable PresentationTuesday 14th April
  2015

• Nathaniel Lewis, Director
• Research Reporting, Analysis, Data and Systems
• DVC-Research Portfolio

2
Institutional perspective

• Strategy, challenges and successes of ORCID
  implementation

• Joined ORCID as Institutional Member June 2014
• Developed a project plan with a phased approach
  through 2014 to
• Enable University of Sydney researchers and
  research students to claim ORCIDs and authorise
  the University to manage their ORCID registry
  record on their behalf
• Implement ORCID researcher identifiers in
  research support systems including IRMA, Academic
  Profiles Online, ERA, Sydney eScholarship and
  Sydney Research Online repositories, Research
  Data Registry and HR systems
• Encourage University of Sydney researchers to
  include ORCIDs in journal manuscript and grant
  submission systems, making it easier to identify
  and harvest researcher publications data from
  external systems such as SCOPUS and Web of
  Knowledge/Web of Science.
• Now at pilot stage of ORCID implementation across
  Sydney
• Now have ORCID operating through IRMA

3
Alignment to Research Strategy

• For the Researcher
• Distinguish research outputs and affiliations
  from researchers with identical or similar names.
• Ensure the correct attribution of all research
  outputs, including research publications, data
  sets, grants and awards.
• Adopt an international unique identifier and
  publicly available profile of research outputs
  that will follow the researcher across
  institutions and affiliations even if the
  researcher moves overseas.
• Appropriate recognition for complete scholarly
  output.
• For the University
• Complete and accurate attribution of University
  of Sydney-authored publications in research
  publication data sets for submission to ERA and
  HERDC research reporting exercises and external
  ranking agencies.
• Improved research assessment and ranking results,
  which in turn results in increased block funding
  and improves the Universitys capacity for the
  strategic recruitment and retention of
  high-performing staff and students.
• Accurate citation and researcher affiliation data
  in external systems such as journal citation
  databases, journal publication databases and
  research grants management systems.
• Improved data quality in external systems (e.g.
  citation databases) streamlines the publications
  data acquisition process and reduces the
  administrative burden on research support and
  data acquisition teams.

4
Challenges

• Policy, procedures workflows
• Aim to manage ORCID content on behalf of all
  Sydney researchers
• Considering policy frameworks, governance and
  implementation
• Population Maintenance of records
• Supplementing Scopus / Thompson publications
  sweeps
• Use of ORCID to manage noncitation based
  disciplines
• Technical considerations
• Minimise Researcher burden
• Constraints on ORCID record population policy
• Levering quality assured research information
• IRMA is populated with all research outputs
• Populates Academic Profiles, OA Publications
  Repository, HERDC ERA
• Data assurance processes ORCID

5
Integration Challenges

• Technical Policy considerations

• At early stages of ORCID Planning these were
  initial issues
• Capacity Service Levels (Internal External)
• Privacy, Location of Servers
• Integration into existing ICT HR Systems
• Implementation at local faculty level, guidelines
  for use
• As we move into piloting with users we face more
  user oriented issues
• Concerns about integrity of academic records held
  at ORCID
• Education of what can and cannot be edited by the
  university
• How can the process be designed to minimise
  burden on academics

6
Technical Successes - IRMA Integration
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IRMA Integration

• Creation of ORCID within IRMA

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IRMA Integration

• Manage Authorisation

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IRMA Integration

• IRMA / ORCID Integration Approvals

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IRMA Integration

• Authorisation / Access

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What Next

• ORCID into the Future

• 2015/2016 Plan in place
• Consistent approach for research outputs
  records management
• Support for researcher mobility
• Identification of further research opportunities
  such as collaboration and strategic recruitment
• Alignment to Scopus Thompson databases, linking
  Scopus IDs, ResearcherIDs and harvesting of works
• Links to FigShare, Research Gate and researcher
  focussed social media platforms
• Use ORCID when submitting journal manuscripts,
  grant applications
• Use ORCID in correspondence/university signature
  block

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Questions?

• nathaniel.lewis_at_sydney.edu.au