Basic%20Hotel%20Supplier%20Setup%20Process

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Basic Hotel Supplier Setup Process
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Basic Hotel Supplier Setup Process
Contents

• Introduction
• Step 1 Log In
• Step 2 Define Your Hotel
• Step 3 Assign Room Occupancy
• Step 4 Define Net Rates
• Step 5 Define Availability
• Step 6 Define Profit-Markup
• Step 7 View Listing from Buyer Perspective

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Introduction
travelsouQ system administrators will use your
supplier and hotel information provided during
your initial registration process to create and
enter your hotel(s) into the system. A user ID
with administrative rights will then be created
for you which will allow you to log onto
travelsouQ and begin setting up your hotel(s).
After you log on, you will be able to define
your hotel by setting up hotel descriptions,
images, rates, availability, discounts,
promotions etc. Any changes to basic
information such as hotel names, addresses, and
important contact details, however, can only be
made by travelsouQ system administrators in order
to assert the reliability of all travelsouQ
users. New properties which you would like listed
on travelsouQ would also need to be approved and
created by travelsouQ system administrators.
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Step 1 LOG INLog in by entering your user name
and password. You will now be able to handle all
administrative functions relating to your hotel
group or hotel. From this point, please remember
to press the Save button wherever applicable
after making changes to each page.
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Step 2 DEFINE YOUR HOTEL From the drop-down menu
at the top of the screen, selectSetup gt Hotel
Setup gt Hotel Info.
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Click on the Contract tab. Click on the Black
Binocular Icon next to the Hotel Name field. Find
your hotel listing and click on the listing to
bring up your hotel. Click Add New Contract to
enter in your hotel contracts. In the contract,
list whether the inventory you provide is based
on allotments or on request.
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Click on the Policies tab. Enter in your child
policy, your cancellation policies and enter in
any additional taxes or charges your hotel that
guests may incur.
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Click on the Amenities tab and check the relevant
amenities in order to help build your hotel
profile.
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Click on the Content tab. Enter in all the
necessary details. These details will form part
of your hotel description in both the travelsouQ
search results page and your dedicated hotel
information page.
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Click on the Image tab and enter in your hotel
images. Use appropriate image sizes (250x150
pixels or 150x250 pixels) to prevent image
distortion. For the thumbnail image, use a small
square image. The thumbnail image will be
associated with your hotel search result while
the other images will appear in your dedicated
hotel information page.
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Step 3 ASSIGN ROOM OCCUPANCY From the drop-down
menu at the top of the screen, select Setup gt
Hotel Setup gt Assign Room Occupancy.
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To add a new type of room, click Add New
Combination. Click each of the Black Binocular
Icons on the Room Type, Bed Type, and Rate Plan
fields and select your options from the drop-down
menus. Set the occupancy standards by defining
the number of people the particular room can
occupy and select whether to make the combination
active or inactive.
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Step 4 DEFINE AVAILABILITY Click the Setup
Inventory tab. Select the customer you wish to
assign rooms to. General customers refer to
non-contracted resellers, while all your
contracted customers will be individually listed
in the drop down menu. You can assign differing
allotments to each individual contracted
reseller, while assigning a general allotment to
all non-contracted resellers. Define the
availability date range for the particular
customer you have selected. Click on the View
button.
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Select the type of room/bed type you wish to make
available. Enter the number of rooms you wish to
allocate to your selected customer for each day
of the week. Then set the minimum nights stay
requirement, maximum night stay requirement, and
reservation cut off day requirement, if
applicable.
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Step 3 DEFINE NET RATES From the drop-down menu
at the top of the screen, select Inventory and
Rates gt Availability Rates gt Availability and
Rates By Period.
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Click on the Setup Rates tab. Select the hotel
you wish to define net rates for and select the
region for which you will be setting
region-specific net rates (Middle East). Now
select the date-range for which you wish to make
these rates applicable. Click on the View button
to bring up your pricing options.
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Select the room type you wish to assign rates for
then enter your net rates.
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Step 5 DEFINE PROFIT MARKUP From the drop-down
menu at the top of the screen, selectInventory
and Rates gt Profit Markup gt Profit Markup By
Period
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Select the customer for which you wish to set
your profit markup for. Select your profit
markup type and set the date-range for which the
profit markup setting will apply. Select whether
to apply specific profit markups for specific
Hotels, or Selected rooms/beds. Set your profit
markup rates.
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Step 7 VIEW LISTING FROM BUYER PERSPECTIVE A
buyer will log into travelsouQ using the assigned
username and password
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The buyer will enter in the relevant details and
click the search button
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Your search listing will appear in the search
results
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When making a booking, the travel agent will see
a complete booking summary
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The travel agents making the bookings will enter
in their details, as well as the guest details
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At the bottom of the booking confirmation page,
the travel agent will agree to the terms and
conditions of the booking before confirming the
booking
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After confirming the booking, the travel agent
will receive a confirmed booking summary which
includes a booking confirmation number.
Additionally, email confirmations will be
generated to both you and the travel agent. The
booking itinerary format sent in the email
confirmation will be the same format currently
used for booking itineraries made using the
Galileo Global Distribution System thereby
presenting travel agents with a medium of
communication they are familiar with
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Within the reporting module, your inventory
report will display the reduction in your room
inventory as a result of the booking.
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For this particular travel agent, out of the 10
rooms that were allotted, only 9 are left due to
the booking just made.
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Thank You