Discussion on Electronic Meeting

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Discussion on Electronic Meeting
Document No GSC17-PLEN-37
Source TTA
Contact Michael Kim (yjkim_at_tta.or.kr)
GSC Session PLEN
Agenda Item 7.1

• Michael Kim,
• Principal Specialist of TTA

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Last GSC-17 HoD Teleconference

• TTA proposed Web-based Electronic Meeting as a
  New and Novel topic
• to share current practices
• to discuss implications to working methods of
  PSOs
• to develop common understanding and best
  practices
• to identify follow up actions such as
  establishing a Task Force Group

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Current Status
TTA ITU ETSI
Web conference WebEx (up to 25 attendees) GotoMeeting (up to 25 attendees) GotoWebinar (up to 1000 attendees) Adobe Connect GotoMeeting (up to 25/75 attendees) GotoWebinar (up to 1000 attendees,) WebEx (up to 25 attendees)
Audio conference VoIP TTA audio conference service VoIP ITU audio conference service (PSTN) Rphone (Integrated in Adobe Connect) VoIP ETSI audio conference service (PSTN)
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TTA Current Status

• Operation Rules
• Article 54. Promotion of Online Standardization
  Activities
• The TTA President shall conduct and manage any
  standardization activities electronically in
  order to implement the standardization procedures
  promptly and transparently, and relevant work
  activities efficiently, and facilitate
  cooperation with international organizations or
  foreign standardization bodies.
• Operation Guidelines
• Article 6. Holding of Meetings
• The chairman may hold face-to-face, paper
  (including e-mail) and online meetings by
  considering necessity and importance of meetings.

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Issues of Electronic Meeting

• Attendee may encounter various unstable
  network/system situations during meeting
• Case 1 an attendee is off the meeting
• Case 2 an attendees cant speak and/or listen
• Case 3 an attendees is on and off the meeting
• Countermeasure
• chairman may checks availability of attendees at
  the end of meeting if they had any issues
  regarding connection problem
• attendee may send email notice of his/her
  problems to chairman after the meeting
• Is it reasonable if chairman invalidates
  unsatisfied meeting? For example,
• More than 30 of attendees were on and off
  during meeting
• Major attendee was off the meeting with
  connection problem

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Proposal

• TTA suggests to have task force
• to share information on
• working method of electronic meeting
• current rules and procedures of each PSO to
  support electronic meeting
• aiming to develop the common guideline which PSO
  may apply to their electronic meeting.