Presentation to the

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Department of Public Service and Administration

• Presentation to the
• Portfolio Committee
• 12th October 2007

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Outline of presentation

• Vision and Mission
• Overview of DPSA Programmes
• Strategic Outputs for 2006/07
• Programme performance 2006/07
• HR Performance and indicators
• Budget allocation and financial performance
• Concluding remarks

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Vision and Mission

• Vision Global Leader in Public Service
  Excellence
• Mission
• Supporting the Minister in leading public service
  transformation
• Providing professional advice and support to
  ensure public service excellence
• Promoting good governance nationally, on the
  African continent and globally

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DPSA Programmes

• 1. Administration
• 2. Integrated Human Resource Management and
• Development (HRMD)
• 3. Management of Compensation (MOC)
• 4. Information and Technology Management (ITM)
• 5. Service Delivery Improvement (SDI)
• 6. Public Sector Anti-corruption (PSAC)
• 7. International and African Affairs (IAA)
• 8. Planning Monitoring and Evaluation (PME)

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Strategic outputs2006/07
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Programme 1 Administration

• Leading the Governance and Administration (GA)
  Cluster
• Effective Finance and Security
• Repositioning of PMD (HR Admin, OD and PM,
  Employee LR, EHW OHS)
• Consistent Application of Performance Management
  System
• Review of Risk Management, controls and
  governance processes
• Community Development Workers (CDW) Programme

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Programme 2 HRMD

• Strategic repositioning of HRM in the public
  service
• Review of the Public Service HRD Strategy
• HR norms and standards for the Single Public
  Service
• Sustainable pools
• Gender and Equality Strategy
• Job-Access Disability Strategy
• Employee Health and Wellness Policy Framework
• Greater Involvement of People Living with AIDS
  (GIPA)
• HR module of the IFMS
• Human Resource Information System
• HR Planning Strategic Framework
• Senior Management Service Review

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Programme 3 - MOC

• Management of disputes/legal challenges against
  the state as employer
• Advice to cross boundary provinces on personnel
  matters
• Conclusion of multi-year wage agreement
• Implement the remuneration policy
• Review of SMS remuneration dispensation
• Develop occupation-specific remuneration
  dispensations for targeted professionals
• Implementation of Policy on Incapacity Leave and
  Ill-health Retirement (PILIR)
• Review of current leave dispensation
• Advice on job evaluation and grading
• Review of the job evaluation coordination process
• Evaluation of retirement fund arrangements in PS
  and LG

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Programme 4 ITM

• Deployment of e-IGIS (Inventory of Government
  Information Systems)
• Evaluate SITA compliance with shareholder compact
• Ensure high government systems availability
• Implementation of Open Source policy and strategy
• Strengthen GITO Council communications
• Website co-existence strategy
• Mobile Track and Trace
• Investigate existing SA government systems
  architecture
• Development of a back-end integration framework

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Programme 5 SDI

• Project management of the Single Public Service
• Policy on public entities
• Guidance to departments on organisational
  structures
• Development of guidelines on staffing norms
• Implementation of the Access Strategy
• Cascading Batho Pele to Local Government
• Development of Service Delivery Improvement Plans
• Project Khaedu
• Community Development Worker Programme
• Support to the DRC public service census
• Implementation of research agenda
• Projects on capacity assessment
• Learning networks, forums and publications

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Programme 6 - PSAC

• Hosting of Africa Forum and Global Forum V on
  Anti-corruption
• Anti-corruption strategy for Single Public
  Service
• Anti-corruption communication campaign
• Anti-corruption research
• Support to DRC anti-corruption initiatives
• Assessing the impact of the National
  Anti-corruption Framework

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Programme 7 - IAA

• India-Brazil-South Africa Trilateral Forum
• Establish a national chapter of AAPAM
• Establish a SADC governance forum
• Bilateral and multi-lateral exchanges

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Programme 8 - PME

• Support to Presidency on Government-wide ME
  System
• Implementation of Public Management Watch

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Programme performance 2006/07
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Overview

• The department has delivered on most of its
  outputs and preparatory work has commenced in
  other areas
• In addition to delivering on the outputs the
  department has implemented projects emanating
  from the July 2006 Lekgotla.

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Programme 2 HRMD

• HR user requirements for IFMS developed
• A sustainable pools programme for accelerating
  the development of identified middle managers for
  promotion to senior management was developed
• A scarce skills framework was developed
• The framework was implemented in selected
  departments, including provincial health
  departments
• The draft Health and Wellness policy framework
  was developed and consulted on at the Health and
  Wellness Indaba in October 2006
• A capacity building workshop on Health and
  Wellness was conducted and a report completed
• 90 of departments submitted workplace skills
  plans

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Programme 3 MOC

• Personnel Expenditure Review completed and wage
  policy developed
• Government Employees Medical Scheme (GEMS) was
  established with the policy objective of ensuring
  adequate, efficient, cost effective and equitable
  healthcare coverage to public service employees
• An investigation into the public servants
  dispensation based in foreign countries was
  conducted and a report was submitted to the
  Department of Foreign Affairs (DFA) in December
  2006
• A review of the Post Medical Retirement and
  development of mechanisms to deal with past
  discriminatory pension practices are in progress
• PILIR implemented in the public service

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Programme 4 - ITM

• Disaster Recovery Plans developed and tested
• The Track and Trace project was implemented in
  conjunction with the Department of Home Affairs
• The Citizen Relations Portal (CRP) is in the
  design phase
• Batho Pele e-Gateway portal information available
  in all official languages
• Cabinet approved Free Open Source Software (FOSS)
  in the public service

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Programme 5 - SDI

• Since inception of Project Khaedu, 885 SMS
  members have been trained and over 730 trained
  officials were deployed to the coalface of
  service delivery.
• Department completed capacity assessments in key
  functional areas of the following departments or
  sectors health, education, justice and
  constitutional development, trade and industry,
  transport, environmental affairs and tourism, and
  housing
• CPSI on behalf of Dept Public Works facilitated
  the implementation of an EPWP learning exchange

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Programme 5 - SDI (cont)

• The 4th annual CPSI Public Sector Innovation
  Awards were conferred on the 2nd November 2006
• In partnership with the Da Vinci Institute for
  Technology Management and samdi, the Executive
  Development Programme in Innovation Management
  (EDPIM) was conducted for 40 officials from CPSI
  and the Department of Water Affairs and Forestry
• Batho Pele Change Management Engagement Programme
  and training was conducted for 116 municipalities
• An initial draft of the Services and Citizens
  Rights Information booklet was completed in March
  2007

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Programme 6 - PSAC

• The department, in collaboration with other
  departments and the Anti-corruption Co-ordinating
  Committee, developed and distributed guidelines
  on minimum anti-corruption capacity
• Dept successfully hosted Africa Forum and Global
  Forum V on Fighting Corruption and Safeguarding
  Integrity

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Programme 7 - IAA

• The DPSA facilitated the establishment of the
  Governance and Administration working group
  within the India-Brazil-South Africa (IBSA)
  trilateral agreement
• The Africa Innovation Awards were launched in
  December 2006.

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Programme 8 PME

• The Public Management Watch has been implemented
  across government
• Development and publication of the Human Resource
  Utilisation reports
• Supported the implementation of the Government
  Wide Monitoring and Evaluation System (GWMES)

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Human resource management information 2006/07
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Employment

• As at 31 March 2007, the occupancy rate was 384
  (79) out of 486 posts, compared to the same time
  last year, which was (77.7) of 386 posts. The
  vacancy rate was 21 (102 posts), compared to
  22.3 last year

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Job evaluation

• 140 jobs were JEd this year compared to 70 jobs
  last year
• 41 posts were upgraded and
• 2 posts were downgraded
• Balance were newly created posts or the grade was
  retained
• The upgrading affected the posts of 26 employees
• 11 Females and
• 15 Males
• The salaries of 8 employees exceed the grades
  determined by JE. Four Males and Four Females, 5
  Black and 3 White employees. This was done in
  terms of the Regulations either to attract or
  retain staff.

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Employment changes

• The annual turnover rate was 22.3
• A total of 153 people were appointed and 67 left
  the department during this period

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Employment changes

• Reasons why employees leave
• Resignations (22)
• Contracts expired (23)
• Discharged due to ill health (2)
• Dismissal for misconduct (2)
• Promotional transfers to other government
  departments (18)

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Employment equity

• Background TARGETS AND STATUS AS AT 31
  MARCH 2007
• 2007 Target for Women in SMS (48) status 47.1
• 2007 Target for Blacks in SMS (80) status
  70.1
• 2007 Target for Women on L9-L12 (50) status
  53
• 2007 Target for Blacks on L9 L12 (73) status
  81
• RACE AND GENDER PROFILE OF 384 FILLED POSTS

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Performance rewards

• 99 (33) employees received performance awards
• 91 (30.3) on levels 1-12
• 8 (2.7) on Senior Management Service Level

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Foreign workers

• Two employees are foreign workers, one at SMS
  level and one in MMS

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Leave

• Sick leave
• 233 employees used 1089 normal sick leave days,
  within the first year of the 3-year sick leave
  cycle
• 207 days of incapacity leave were taken by 14
  employees all leave supported with medical
  certificates
• Capped leave
• Total of 170.34 capped leave days were used by 15
  employees
• Leave payout
• Leave payout for 7 employees, (total R76,583.49)
  due to operational reasons
• Leave payout for 10 people on termination of
  service (total R110,187.58)

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Employee Health and Wellness

• SMS member designated to implement Part VI.E of
  the PSR, Ms Brenda Hendricks, Manager People
  Management and Development
• Qualified practitioner and team promotes an
  integrated health and wellness programme in the
  department, Wellness Committee in place
• Occupational Health and Safety Committee and
  Wellness Committee in place holistically deals
  with occupational health and safety issues
• Policies are reviewed in line with amendments to
  PSR
• Legal frameworks deal with specific measures of
  discrimination
• Although the department encourages people to
  undergo VCT, no records are kept or required
• ME part of comprehensive departmental health and
  wellness policy

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Labour relations

• Misconduct, Discipline and Grievances
• 6 misconduct cases
• 1 procurement irregularities
• 1 insubordination
• 1 drunk on duty
• 1 false accusations
• 2 absenteeism
• 20 grievances cases were resolved and 2 still
  unresolved
• 2 disputes settled and 1 case was dismissed
• 1 employee was suspended

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Skills development

• Of the 698 skills development interventions
  identified from the personal development plans of
  staff, 173 (45) of the 384 employees received
  various types of training, 68 Females and 105
  Males

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Financial statements2006/07
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Examination of 2006/07 baseline allocation
Main Cost drivers R000
GEMS 75,000
PILIR 74,649
APRM 25,399
CABeNET 14,017
IPSDP 20,500
Global Forum V 24,000
DRC 15,000
Total 248,565
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Appropriation allocation vs. expenditure
Description 2006/07 R000 2005/06 R000 Increase R000 Increase
Final Appropriation 442,426 187,271 255,155 136.25
Actual Expenditure 429,354 186,567 242,787 130.13
Saving 13,072 704
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Programme Expenditure comparison
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Economic classification comparison
Description 2006/07 R000 2005/06 R000 Increase/ (Decrease)
Compensation 92,528 72,088 28.38
Goods and Services 253,214 106,170 138.50
Transfers 76,197 367 20,662.13
Capital 7,412 7,942 (6.67)
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Consultants (Excluding PILIR)
Description 2006/07 R000 2005/06 R000
Good and services 178,565 106,170
Of which Consultants 51,533 38,868
Consultants as a of GS 28.86 36.61
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Local and foreign aid assistance - expenditure
Name of Donor 2006/07 R000 2005/06 R000
United Kingdom 7,355 13,252
Sweden 5,251 12,581
Commonwealth - 127
GTZ - 146
Total 12,606 26,106

• Decrease of 107.09

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Departmental Revenue
Description Actual 2006/07 R000 Actual 2005/06 R000
Sale of Goods and Services by department 40 287
Transfer received 8,612 100
Sale of Capital Assets 200 (4)
Financial transactions 50 1,076
Total 8,902 1,463
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Concluding Remarks

• The annual report indicates the major
  achievements for the 2006/07 financial year
• Where challenges have been identified, strategies
  to address them have been put in place
• As a Department we are growing from strength to
  strength

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• RE A LEBOGA