Workflows on payment of Material Bills through e-FMS

1
Workflows on payment of Material Bills through
e-FMS

• Rural Development Department
• Government of Tripura

2
Select Edit Work option from the PO login
3
Edit Update work details if required
4
Enter amounts in Lakhs (rounding up to 3 decimal
places) so that Tech Sanc Amt, Total of US
Material and Fin. Sanc. Amt. NREGA are equal
to each other. Press Update
These 3 values should be equal
5
From the ensuing screen select the appropriate
Activity and key-in the Unit Price in such a
manner so that the Total Work Cost and Total
Tech. Sanc. Amt in previous slide exactly
matches each other. Press Save button to
complete the process.
6
Select Freeze DPR option from the e-FMS
Module available in the PO login. Select the
appropriate work from the drop-down list.
7
Update freeze the DPR.
8
DPR Freezed successfully. Please note that once
the DPR is freezed the work cannot be edited any
more. So before freezing DPRs please ensure that
everything is Ok
9
Select Material Procured Details from PO login
and select the Vendor, key-in the CORRECT /
ACTUAL bill amount provided in the voucher and
press Save. Please DO NOT enter the rounded
amount that was entered in Slide 4
10
Bill amount entered successfully
11
Please ensure that the selected VENDOR is
Verified Freezed from the DPC login, otherwise
the material list will NOT be generated
12
From the PO login open the Generate Material
List link and choose the appropriate GP /
Executing Agency for which the material bill has
to be paid.
13
Select the appropriate Work Code / Name and press
the Display button
14
Select the appropriate Work Code and Proceed
15
Material List is generated successfully against
the selected Work Code
16
Open Authorize WageList by Panchayat Secretary
option from the GP login
17
(No Transcript)
18
Select Generate FTO of Material option
19
Verify the appropriate Material List and press
the Submit button
20
FTO for material bill generated successfully
21
Insert the DSC for 1st signatory and press the
Add Digital Signature button
22
Key-in the DSC pin
23
FTO successfully signed by the 1st Signatory
24
Select the option Send wagelist to bank by Gram
Pradhan/President
25
Login using the DSC credentials of 2nd signatory
(say Gram Pradhan).
26
Select the option Verify and Add Digital
Signature to FTO of Bank
27
Select the appropriate FTO Number from the
Drop-down box, Verify and ADD Digital Signature
to the selected FTO and press Proceed.
28
Key-in the DSC pin
29
FTO successfully signed by the 2nd signatory
30
Once the FTO has been signed by both 1st 2nd
Signatory (say Panchayat Secretary and the Gram
pradhan), the FTO will be sent to the bank
electronically and the concerned bank will
process the FTO and the money will be credited to
the respective Agency / Supplier.
31
Thank you