Presentation to Select Committee on Appropriations

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FREE STATE PROVINCE DEPARTMENT OF SPORT, ARTS,
CULTURE AND RECREATION
Presentation to Select Committee on
Appropriations 27 August 2010
Conditional Grants Expenditure
MEC for Sport, Arts, Culture and Recreation Mr
D.A.M Kgothule
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CONTENT

• New MPP Strategy
• Siyadlala MPP
• Legacy MPP
• School Sport MPP
• Siyadlala MPP
• Non-financial data - Performance with explanatory
  notes
• Implementation plan
• Financial performance
• Legacy MPP
• Non-financial data - Performance with explanatory
  notes
• Implementation plan
• Financial performance
• School Sport MPP
• Non-financial data - Performance with explanatory
  notes
• Implementation plan
• Financial performance
• Monitoring and Reporting Structure
• Summary

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Siyadlala Mass Participation Strategy

• Recreation was added to name of the Department
  more focus on Getting Free State Active
• 33 hubs new strategy to involve all 82 towns
  in the Free State
• Following programme will be implemented
• Recreational Sport League Programme
• Each town will select 1 x Netball, 2 x Volleyball
  and 1 x Football team to participate in a round
  robin competition at municipality, district and
  provincial level 246 Sport Leaders will assist
  the Department with the implementation of the
  project
• Golden Games
• Same concept as that of Recreational Sport
  League Programme the only difference Luncheon
  Clubs will be involved. Department is working
  closely with Social Development
• Indigenous Games (Holiday programmes)
• Main aim is to promote indigenous activities via
  training and marketing. Specific holiday
  programmes will be implemented with indigenous
  games activities included

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Legacy Mass Participation Strategy

• Two main programmes
• Provincial Civil Society Support Programmes The
  programme will focus on strengthening of the
  local and district sport and recreation councils
  by providing the necessary institutional support.
• Provincial Club Development Programme The
  programme will focus on the support on
  registered clubs with regards to leagues,
  operational expenses, facilitate capacity
  building programmes etc.

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School Sport Mass Participation Strategy

• The new strategy is to capacitate educators to
  implement the School Sport Mass Participation
  programme
• The reason for this is to
• Create a sustainable environment for schools
  within the programme to eventually be taken-up in
  mainstream sport at school level
• Capacitate Educators to become coaches and sport
  organizers
• Give other schools opportunity to access the
  school sport MPP.
• Programmes
• Capacity building of educators on code specific
  coaching, administration and technical
  officiating as well as general sport
  administration and first aid.
• Wednesday sport leagues
• Culmination of Wednesday sport league into local
  and district sport festivals

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Siyadlala Mass Participation
Outcome Type / Description of Activity Annual Target Q1 Target Actual Q1 Notes
Increase number of participants in sport through Mass Participation Number of Participants 77,400 19,350 18,045 1
Increase number of participants in sport through Mass Participation Number of Local Sport Festivals 20 0 0 1
Increase number of participants in sport through Mass Participation Number of District Sport Festivals 5 0 0 1
Increase number of participants in sport through Mass Participation Number of Leagues 2 0 0 1
Increase number of participants in sport through Mass Participation Number of Events 5 0 0 1
Improve sector capacity Number of contracted volunteers trained 129 0 0 2
Improve sector capacity Number of sport and recreation volunteers trained 129 0 0 2
Improve participation within the three spheres of government Number of volunteer appointed in civil society structures 131 0 48 3
Communities mobilized to support 2010 World Cup Number of 2010 related programmes supported 10,000 10,000 10,000 4
Improve management of the programme Number of volunteer appointed in civil society structures 131 0 48 5
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Explanatory Notes Siyadlala
Notes Outcome Type / Description of Activity Explanation
1 Increase number of participants in sport through Mass Participation Number of Participants 7 deviation for the actual target. The 18,045 participants represent the actual participants No target was set for the first quarter , target will be implemented during the end of the second quarter. 3 x mass participation programmes will receive priority being Recreational Sport Leagues, Golden and Indigenous Games
1 Increase number of participants in sport through Mass Participation Number of Local Sport Festivals 7 deviation for the actual target. The 18,045 participants represent the actual participants No target was set for the first quarter , target will be implemented during the end of the second quarter. 3 x mass participation programmes will receive priority being Recreational Sport Leagues, Golden and Indigenous Games
1 Increase number of participants in sport through Mass Participation Number of District Sport Festivals 7 deviation for the actual target. The 18,045 participants represent the actual participants No target was set for the first quarter , target will be implemented during the end of the second quarter. 3 x mass participation programmes will receive priority being Recreational Sport Leagues, Golden and Indigenous Games
1 Increase number of participants in sport through Mass Participation Number of Leagues 7 deviation for the actual target. The 18,045 participants represent the actual participants No target was set for the first quarter , target will be implemented during the end of the second quarter. 3 x mass participation programmes will receive priority being Recreational Sport Leagues, Golden and Indigenous Games
1 Increase number of participants in sport through Mass Participation Number of Events 7 deviation for the actual target. The 18,045 participants represent the actual participants No target was set for the first quarter , target will be implemented during the end of the second quarter. 3 x mass participation programmes will receive priority being Recreational Sport Leagues, Golden and Indigenous Games
2 Improve sector capacity Number of contracted volunteers trained No target was set for the first quarter. Training programmes will only be activated after the appointment of project volunteers.
2 Improve sector capacity Number of sport and recreation volunteers trained No target was set for the first quarter. Training programmes will only be activated after the appointment of project volunteers.
3 Improve participation within the three spheres of government Number of volunteers appointed in civil society structures Target is set for second quarter
4 Communities mobilized to support 2010 World Cup Number of 2010 related programmes supported Purchase and distribution of FIFA 2010 Promotional Material 10,000 x 2010 100 Polyester knitted blankets 127cm x 152cm, fully printed SA Flag contrast printing South African lettering, weight 450gm, roll edges with contrast over stock stitching, rounded corners in SA Flag colours.
5 Improve management of the programme Number of volunteer appointed in civil society structures Currently there is still 48 contracted volunteers in the programme. Volunteers will be utilized on project bases and remunerated accordingly
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Implementation Plan Siyadlala Mass Participation
Outcomes Activities Milestone Q2 Milestone Q3 Milestone Q4
Increase number of participants in sport through Mass Participation Recreational Sport Leagues Appointment of 246 volunteer Sport Coaches for duration of project Induction and training of Sport Coaches Hand-over of attire and equipment Launch and implementation of Leagues according to fixtures Participation of 6,966 at town level Participation of 1,836 at local municipality level Participation of 480 at municipality level Provincial finals of Recreational Sport Leagues during February 2011 Participation 270 at provincial level
Increase number of participants in sport through Mass Participation Golden Games Development of playing schedule and fixtures Procurement of attire and equipment Launch and implementation of leagues according to fixtures Participation of 1,230 at town level Participation of 300 at municipality level Provincial finals of Golden Games during February 2011 with 75 participants
Increase number of participants in sport through Mass Participation Indigenous Games Implementation of Local activities - 2 x per week Participation target 74 per municipality District festival in September with 1,480 participants District festival in September with 1480 participants
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Siyadlala Mass Participation

• Total budget R7,642,000.00
• Spending first quarter R254,000.00 (Breakdown
  of Goods and Services Catering R4000,
  Communication R19,000.00, ST R14,000.00 and
  Training R14,000.00)
• Percentage 3.32 (Slow spending due to
  restructuring and planning of new programmes)
• Spending did pick-up towards the second quarter
  R1,556,798.20 representing 21.07 and are on
  track for the rest of the year. (Include in the
  R1,5 million is the FIFA contribution of
  R1million)
• Total spending on progamme 20 August 2010 23.70

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Legacy Mass Participation
Outcome Type / Description of Activity Annual Target Q1 Target Actual Q1 Notes
Lifelong participation in sport making more people active more often Number of clubs supported 101 0 0 1
Lifelong participation in sport making more people active more often Number of tournaments in the programme presented 5 0 0 1
Increase number of participants in sport through Mass Participation Number of Participants 175,000 43,000 0 2
Increase number of participants in sport through Mass Participation Number of District Sport Festivals 5 0 0 2
Increase number of participants in sport through Mass Participation Number of Leagues 17 0 0 2
Increase number of participants in sport through Mass Participation Number of Events 1 0 0 2
Improve sector capacity Number of contracted volunteers trained 24 0 0 3
Improve sector capacity Number of sport and recreation volunteers trained 200 0 0 3
Improve participation within the three spheres of government Number of volunteers appointed in civil society structures 25 0 48 4
Improve participation within the three spheres of government Number of learners, athletes, teams and federations supported 100 0 0 4
Communities mobilized to support 2010 World Cup Number of 2010 related programmese supported 4,000 4,000 4,000 5
Improve management of the programme Number of volunteers appointed in civil society structures 131 0 6 6
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Explanatory Notes Legacy
Notes Outcome Type / Description of Activity Explanation
1 Lifelong participation in sport making more people active more often Number of clubs supported No target was set for the first quarter , target will be implemented during the second quarter.
1 Lifelong participation in sport making more people active more often Number of tournaments in the programme presented No target was set for the first quarter , target will be implemented during the second quarter.
2 Increase number of participants in sport through Mass Participation Number of Participants Target will be achieved in the second quarter
2 Increase number of participants in sport through Mass Participation Number of District Sport Festivals Target will be achieved in the second quarter
2 Increase number of participants in sport through Mass Participation Number of Leagues Target will be achieved in the second quarter
2 Increase number of participants in sport through Mass Participation Number of Events Target will be achieved in the second quarter
3 Improve sector capacity Number of contracted volunteers trained
3 Improve sector capacity Number of sport and recreation volunteers trained
4 Improve participation within the three spheres of government Number of volunteers appointed in civil society structures First quarter dealt with restructuring and planning phase. Target is set for second quarter
4 Improve participation within the three spheres of government Number of learners, athletes, teams and federations supported First quarter dealt with restructuring and planning phase. Target is set for second quarter
5 Communities mobilized to support 2010 World Cup Number of 2010 related programmese supported Purchase and distribution of FIFA 2010 Promotional Material 4,000 x Replica Bafana Soccer Shirts, V neck collar, mash lining design in moisture management material, overlock green and yellow stitching, SA flag embroided on the mash lining, 100 yellow polyester green single piping around the neck and green double piping around the shoulder, SA Flag 3.5cm long x 3 cm wide.
6 Improve management of the programme Number of volunteers appointed in civil society structures After finalization of restructuring and planning, target was then set for second quarter
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Implementation Plan Legacy Mass Participation
Outcomes Activities Milestone Q2 Milestone Q3 Milestone Q4
Civil society support programme to strengthen good governance of sport and recreation on district and local levels Set-up Provincial Sport and Recreation offices Support District and Local Sport Councils Recruitment process of Sport and Recreation officers Filling of 8 critical vacancies Organize three meetings of district and local sport and recreation councils Assist sport council with draft of business plan for funding applications Facilitate 2 Capacity building training Organize three meetings of district and local sport and recreation councils Assist sport council with draft of business plan for funding applications Facilitate 2 Capacity building training Organize three meetings of district and local sport and recreation councils Assist sport council with draft of business plan for funding applications Facilitate 1 Capacity building training
Civil society support programme to strengthen good governance of sport and recreation on district and local levels Provincial Club Development Programme Capture club information on data Maintain club -database Development provincial Club Support Programme Maintain club database Implement of Provincial Club Development Programme Maintain club -database Implement of Provincial Club Development Programme
Civil society support programme to strengthen good governance of sport and recreation on district and local levels Provincial Facilities Monitoring Programme Quarterly update of facilities Submission of quarterly report Attend MIG meetings as a departmental representative Report on MIG issues relevant to the department Attend IDP meetings as a departmental representative and give information on programmes available. Report on IDP issues relevant to the department Facilitate 1 Facility Capacity Building programmes Attend MIG and IDP meetings and workshops if any Assist municipalities with facility upgrading applications if any Facilitate 1 Facility Capacity Building programmes Attend MIG and IDP meetings and workshops if any Assist municipalities with facility upgrading applications if any Facilitate 1 Facility Capacity Building programmes
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Legacy Mass Participation

• Total budget R13,045,000.00
• Spending first quarter R1,183,000.00 (Breakdown
  of Good and Services Catering R66,000.00,
  Communication R12,000.00, Contracts-Sport
  Recreation R822,000.00, Inventory R122,000
  and ST R39,000.00)
• Percentage 9.07 (Slow spending due to
  restructuring and planning of new programmes.
  Most of the programmes will be implemented
  during the second quarter and throughout the
  year)
• Spending did pick-up towards the second quarter
  R4,116,158.35 representing 34.70 and are on
  track for the rest of the year. (Include in the
  R4.1 million is the FIFA contribution of
  R1million and Mini World Cup Soccer Tournament of
  R1,8 million)
• Total spending on progamme 20 August 2010 40.62

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School Sport Mass Participation
Outcome Type / Description of Activity Annual Target Q1 Target Actual Q1 Notes
Lifelong participation in sport making more people active more often Number of clubs supported N/A N/A N/A 1
Lifelong participation in sport making more people active more often Number of tournaments in the programme presented 6 0 0 1
Increase number of participants in sport through Mass Participation Number of participants 29 040 7 260 8 301 2
Increase number of participants in sport through Mass Participation Number of District Sport Festivals 5 0 0 2
Increase number of participants in sport through Mass Participation Number of Leagues 15 0 0 2
Increase number of participants in sport through Mass Participation Number of Events 2 0 0 2
Improve sector capacity Number of contracted volunteers trained 298 0 0 3
Improve sector capacity Number of sport and recreation volunteers trained 161 28 0 3
Improve participation within the three spheres of government Number of volunteers appointed in civil society structures N/A N/A N/A 4
Improve participation within the three spheres of government Number of learners, athletes, teams and federations supported 146 0 0 4
Communities mobilized to support 2010 World Cup Number of 2010 related programmese supported 0 0 0 5
Improve management of the programme Number of volunteers appointed to work in the programme. 161 28 28 6
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Explanatory Notes School Sport
Notes Outcome Type / Description of Activity Reason for Deviation
1 Lifelong participation in sport making more people active more often Number of clubs supported Target is set for second quarter
1 Lifelong participation in sport making more people active more often Number of tournaments in the programme presented Target is set for second quarter
2 Increase number of participants in sport through Mass Participation Number of Participants The target was exceeded due to high numbers in participation. The target is set for third quarter Target is set for second quarter .
2 Increase number of participants in sport through Mass Participation Number of District Sport Festivals The target was exceeded due to high numbers in participation. The target is set for third quarter Target is set for second quarter .
2 Increase number of participants in sport through Mass Participation Number of Leagues The target was exceeded due to high numbers in participation. The target is set for third quarter Target is set for second quarter .
2 Increase number of participants in sport through Mass Participation Number of Events The target was exceeded due to high numbers in participation. The target is set for third quarter Target is set for second quarter .
3 Improve sector capacity Number of contracted volunteers trained 100 Due to the change of the strategic focus to be implemented the programme will now capacitate educators to ensure sustainability of the programme, no volunteers will be trained.
3 Improve sector capacity Number of sport and recreation volunteers trained 100 Due to the change of the strategic focus to be implemented the programme will now capacitate educators to ensure sustainability of the programme, no volunteers will be trained.
4 Improve participation within the three spheres of government Number of volunteer appointed in civil society structures The total number of schools currently in the programme
4 Improve participation within the three spheres of government Number of learners, athletes, teams and federations supported The total number of schools currently in the programme
5 Communities mobilized to support 2010 World Cup Number of 2010 related programmese supported Purchase and distribution of FIFA 2010 Promotional Material 4,000 x Replica Bafana Soccer Shirts, V neck collar, mash lining design in moisture management material, overlock green and yellow stitching, SA flag embroided on the mash lining, 100 yellow polyester green single piping around the neck and green double piping around the shoulder, SA Flag 3.5cm long x 3 cm wide.
6 Improve management of the programme Number of volunteers appointed to work in the programme Volunteers contracts expired and there will be no reappointments. Contracts of 28 volunteer contract workers will end in March 2011. The new strategy will be to capacitate educators in order to implement the programme as part of exit strategy and that targeted schools in the programme will be able to compete in mainstream school sport competitions as a long term plan.
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Implementation Plan School Sport Mass
Participation
Outcomes Activities Milestone Q2 Milestone Q3 Milestone Q4
Heightening the level of participation by community members by introducing activities such as school sport programmes to also raise our health levels and as a means of keeping young people away from crime and drugs Sipho Mutsi Games Establish the LOC Interaction with all relevant stakeholders Selection of teams Delivery and competition of teams Prepare selected provincial squads at LTDCs Project finalized
Promoting sport and recreation activities in communities and schools using the mass participation conditional grant. Volunteer contract workers Continue with vacancies of 28 volunteer contract workers and pilot the project with educators Monitor and evaluate school sport mass participation programmes in schools Monitor and evaluate school sport mass participation programmes in schools Monitor and evaluate school sport mass participation programmes in schools
Promoting sport and recreation activities in communities and schools using the mass participation conditional grant. School sport mass participation programmes Targeting to register 7 260 learners in the programme To conduct 2 local festivals per district To run 5 sport leagues Targeting to register 7 260 learners in the programme To conduct 2 local festivals per district To conduct 3 district festivals To run 5 sport leagues Targeting to register 7 260 learners in the programme To conduct 2 local festivals per district To conduct 2 district festivals To run 5 sport leagues
Promoting sport and recreation activities in communities and schools using the mass participation conditional grant. Improve sector capacity To facilitate the training of 438 educators on sport specific, and generic courses. To facilitate the training of 292 educators on sport specific, and generic courses. To facilitate the training of 292 educators on sport specific, and generic courses.
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School Sport Mass Participation

• Total budget R7,499,000.00
• Spending first quarter R880,000.00 (Breakdown
  of Good Serices Marketing R 435,000,
  Catering R100,000, Communication R14,000,
  Contractors R39,000, Training R15,000 and
  ST R63,000)
• Percentage 11.73 (Slow spending due to
  restructuring and planning of new programmes.
  Most of the programmes will be implemented
  during the second quarter and throughout the
  year)
• Spending did pick-up towards the second quarter
  R1,686,149.55 representing 25.47 and are on
  track for the rest of the year. . (Include in the
  R1,6 million is the FIFA contribution of
  R1million)
• Total spending on progamme 20 August 2010 34.22

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Monitoring and Reporting Structure
A new monitoring and reporting function was added
to the CDSR Operation Support Unit to assist.
This function is inline with national PMU
The monitoring and reporting responsibilities are
included in all staff members job descriptions
working with Conditional Grants
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Assessment of Department Monitoring Capacity

• All conditional grant information is collected by
  the local municipality offices and then forwarded
  to the 5 district offices for consolidation
• These consolidated reports are forwarded via the
  different Directorates responsible for
  Conditional Grants to the CDSR Operational
  Support Unit for verification and to be utilized
  for reporting purpose
• All information is being signed off by different
  line functionaries as per delegated
  responsibility
• Report system
• Project Planning Templates
• Monthly provincial and national conditional
  Report, including to Departmental Financial
  Control Committee and IYM reports to Provincial
  Treasury
• Quarterly Reports, including the Free State
  Legislature and Provincial Treasury as part of
  departmental quarterly reports

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Summary

• Total budget R28,186,000.00
• Spending first quarter R2,317,000.00
• First quarter percentage 8.22 and with
  commitments added 10.62
• Second quarter 20 August 2010 28.45
• Total spending on progamme 20 August 2010 34.34