INTRO

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INTRO
/
Education Solutions Development, Inc.
Position Control
ANUA 2012 New Orleans
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SLIDES
Position Control

• Reason for using Position Control
• Monitoring
• Template
• Budgeting

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SLIDES
Position Control
Set Up

• Sys Admin-Application Settings-Param- HR/Payroll
• Sync Next FY
• Control Required
• FTE Calculation Type
• Use Position Control Description
• System Admin gt HR/Payroll gt Maintenance Tables
• Cost Center
• Job Class
• Job Title
• Calendar
• Salary Schedule/Salary Matrix
• Salary Basis
• Timesheet Payroll Period Code Type

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SLIDES
Position Control
Position Control Search
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SLIDES
Position Control

• Data Maintained on Position Control

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SLIDES
Position Control

• Position Control Benefit Details

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SLIDES
Position Control

• Position Control Incumbent Details

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SLIDES
Position Control

• One to One Relationship with Job and Payment
• Identify specifically who the previous incumbent
  was giving more knowledge about open positions
• Identify what if any FVRs have been processed
• Identify what is any PTRs have been processed
• Processes to Accomplish
• Audit Inconstancies between Position Control and
  Job and Payment adjust Job and Payment if
  necessary
• Run Position Control Restructure

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SLIDES
Position Control

• Budgeting Choose Year From Which to Budget
• Current Year
• Advantage uses current employee records, do not
  need to run bring forward jobs
• Disadvantage less flexible as to what you can
  change on the job and payment record
• Future Year
• Advantage flexibility in adding and changing
  employee data
• Disadvantage more record keeping (FY Synch
  option offsets this to some degree)

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SLIDES
Position Control

• Budgeting Using Current Year Employee Job and
  Payment Records to Budget
• Job and Payment records exist in 2012 - Update
  the Salary Next field on the 2012 Job and Payment
  record
• Bring the Salary Matrix Forward to 2013
• Run the job Calculate New Salary to update the
  Salary Next field on the 2012 Job and Payment
  Record use the Salary Schedule created above or
  formula in the Calculate New Salary job
• Minor program revisions will be made to
• - normalize late start records
• - add option to not increment salary scheduled
  row when calculating the new salary

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SLIDES
Position Control

• Budgeting Using Future Year Employee Job and
  Payment Records to Budget
• Job and Payment records exist in 2012, create Job
  and Payment records in 2013
• Bring the Salary Matrix Forward to 2013
• If using Calendars, create them in 2013
• Bring Forward Position Control to 2013
• Bring Forward Job and Payment Records to 2013
• Calculate New Salary for Job and Payment records
  that do not contain a salary schedule

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SLIDES
Position Control

• Budgeting Report for Verification of Employee
  Job and Payment Information
• HRgtBatchgtBudget Report
• Key parameter
• Source of projected Salary
• Salary Next or
• Current Salary Increased by ____
• Specify 1. to use existing salary or
• Specify 1.05 to increase existing salary by 5

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SLIDES
Position Control

• Budgeting Transfer Salary Information to Budget
  System
• FinancegtBatchgtBudget HR/Salary Transfer
• Key parameters
• Payroll/HR Source Fiscal Year _____
• Amount-Annual Salary or Next Salary
• FinancegtBatchgtBudget HR/Salary Open Position
• Key parameter Payroll/HR Source Fiscal Year
  ____

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SLIDES
Position Control

• Budgeting Transfer Benefit Information to
  Budget System
• FinancegtBatchgtBudget HR/Benefits Transfer
• Key parameters
• Incumbent or Position Control
• Payroll/HR Source Fiscal Year _____
• Computed on Annual Salary or Next Salary
• Specify No of Distributions by Deduction Cycles
• Formula-needed if different than the Deduction
  and
• Benefit Code Table
• FinancegtBatchgtFinancegtBatchgtBudget HR/Salary Open
  Position