Hurricane Displaced Students

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HurricanesLessons Learned Changing the Way
We Think
Florida Team Lorraine Husum Allen, Florida
Department of Education Paula Shea, Florida
Department of Education Carol Calfee, Santa Rosa
Public Schools Steve Sharp, Escambia Public
Schools Frank Zenere, Miami-Dade Public Schools

• State of Florida

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Effect on Florida Schools Number of Days of
School Closings

• 2-5 Days 29 Districts
• 6-10 Days 24 Districts
• 11-15 Days 11 Districts
• 16-21 Days 3 Districts

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Florida Department of Education

• State Emergency Operations Center
• DOE is a visible partner in Floridas EOC
• DOE buddy system linksa single point of contact
  with each district
• Provided Mission Tracking/Problem Solving, such
  as Expediting Fuel Deliveries to Schools
  Following Frances and Ivan

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Florida Department of Education

• Emergency Contact Center
• Provided Disaster Information to Students and
  Staff Statewide, such as
• School Closings/Openings
• Created Single Point of Contact for DOE Officials
  to Contact Assigned DOE Buddies

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Florida Department of Education
Other Florida Department of Education
Disaster-Related Activities

• Protection of DOE Facilities
• Single DOE Point-of-Contact for Each Impacted
  Institution or School District
• Central Review/Verification of Incoming
  Information to Ensure Accuracy
• Program-Specific Assistance with Issues Such as
  Sources of Food Commodities, Facility
  Assessments, Mutual Aid, Securing of Relocatable
  Classrooms, Health and Safety Questions, Securing
  of Bus Drivers, Bus Parts, etc.

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Florida Department of Education
Colleges and Universities

• Aid to Campuses
• Aid to Communities
• State University System Responded with Resources,
  Experts and Recovery Teams
• Students, Faculty, and Staff Volunteered
  Statewide
• University of West Florida Took Direct Hit from
  Ivan
• Campus Closed for over Two Weeks

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Floridas Response Hurricane Displaced Students
Florida Department of Education
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Evacuees in Florida

• Shelter numbers increased.
• Hotels were at capacity.
• Schools had students coming in to enroll.

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Executive Order

• Toll-Free Hotline for Displaced Students
• Immunization Requirement Waiver
• Exceptional Students - IEP
• In-state Tuition
• Class Size Exception
• Temporary Teacher Certification

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Displaced Students

• 60 of 67 Florida Counties received displaced
  students from Katrina and Rita.
• 17, 776 Displaced Students were enrolled in K-12
  schools

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Displaced Students

• 1,461 Students were in Special Education
• 1,547 Enrolled in Private Schools

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Escambia 1,875 Students Okaloosa 1,844
Students Duval 1,414 Students Bay 1,413
Students Dade 1,320 Students
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Data Conversion

• 15-Member FLDOE Team
• Within 2 Weeks Process was developed for
  conversion
• Crosswalk for School Districts developed for
  use via the Internet.
• Shared with other Agencies.

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• Appropriate Education Placement
• Cost Savings to the State
• Human Impact

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Hurricane Preparedness, Response
RecoverySanta Rosa and Escambia Counties

• Hurricane Ivan September 2004
• Tropical Storm Arlene June 2005
• Hurricane Dennis August 2005

Escambia County School District Superintendent
Jim Paul Pensacola, Florida
Santa Rosa School District Superintendent Johnny
Rogers Milton, Florida
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Steven F. SharpDivision ChiefSecurity, Safety
Emergency OpsEscambia School District51 East
Texar DrivePensacola , FL 32503ssharp_at_escambia.k
12.fl.us850 439 2638
Presented ByCarol CalfeeDirector of Federal
ProgramsSanta Rosa School District5086 Canal
StreetMilton, FL 32570calfeec_at_mail.santarosa.k12
.fl.us850 983 5001
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Hurricane Ivan Statistics

• Classified upper category 3 storm
• Hurricane force winds for 13 hours Sustained
  wind at 130 mph, with stronger bands
• Very slow, very large 29 hours of storm
  conditions
• 16-foot storm surge 8 miles north of the coast
  into bays and bayous

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Impact on Utilities

• Electricity
• Portions of communities without power for months
• Most major power out 2 3 weeks
• Water
• Water system in majority of Escambia County out
  for over a week
• No potable water available for even longer
• Sewage
• Main sewage treatment plant serving majority of
  Escambia population damaged by storm surge
• Sewage system inoperable for over a week in large
  portion of Escambia
• Communications
• Phone, cell phone, fax, e-mail, television, radio
  inoperable for extended period
• Local broadcast radio was the first return

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Impact on Transportation

• 40-foot wave destroyed I-10 bridge
• Other major roads bridges closed, isolating
  community from rest of Florida
• Hundreds of local roads clogged with debris and
  flood water

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School District Impact

• Ivan Damage
• Santa Rosa- 21 million
• Escambia - 75 million
• Dennis Damage
• Santa Rosa - 3.5 million
• Escambia - 6 million
• Debris Removal
• Escambia Ivan
• 31,000 cubic yards, 2.5 million
• Escambia Dennis
• 12,483 cubic yards, 981,660
• Thousands of students significantly impacted
• Hundreds of staff lost homes or suffered severe
  damage
• Lost school days Ivan
• Escambia 19
• Santa Rosa 17
• Lost school days Dennis
• Escambia 4
• Santa Rosa 4

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Emergency Operations

• Shelter Operations
• Response and relief support
• Public safety operations
• Distribution centers, (P.O.D.S.)
• Responder staging/housing, i.e. National Guard,
  power companies, public safety agencies, church
  relief organizations, etc.
• Professional and technical assistance

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Lessons Learned

• Response Initial Recovery

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Emergency Operations

• Shelter Operations
• Ensure shelter management team knows what part of
  facility is designated as shelter space
• MOU with Red Cross with clear understanding of
  responsibilities and expectations
• Shelter management training for school
  administration
• Specify expectations re closing and
  consolidation of shelters to transition school
  back to education operation
• Have two management teams for each shelter in
  event of extended operations
• Provide adequate and multiple means of
  communication with shelters

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Maintenance Facilities Management

• Recalling staff when they had significant damage
  to their own homes
• Care and feeding of maintenance staff and
  families
• Initial damage assessment - life safety and
  initial documentation
• Extended work hours
• 24/7 shelter support
• Emergency generators
• Pre-storm agreements with critical contractors
  and vendors
• Ensures the schools are on top of their response
  list
• Locks in cost of initial repair work
• FEMA guidelines
• Lack of contractors, building materials,
  supplies, increased costs
• Getting buildings sealed up and dried out is
  critical re mold remediation and prevention

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Food Service

• Establish agency contacts for supporting extended
  feeding at shelters and supplying mobile canteens
• Salvaging food and supplies transferring
  refrigerated food to available functioning
  coolers manpower transportation
• Disposing of spoiled food manpower required to
  move a lot of supplies
• Distribute food before it goes bad

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Transportation

• Do not allow drivers to take buses home, have
  them parked in central SAFE locations
• Assessing fuel supply is critical in relation to
  assuring future deliveries
• Assess safety and availability of routes prior to
  announcing opening of schools
• Design alternate routes (for destroyed
  neighborhoods)
• Determine impact of students left homeless or
  forced to move because of hurricane damage FEMA
  housing centers
• Computerized routing system no power

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Human Resources

• Locating displaced personnel
• Tiered recall of critical employees
• Determining basic needs of impacted employees
  colleague support system
• Modified work schedules
• Make-shift phone banks
• Long-term modified schedules of employees
  suffering significant damage/impact and/or Post
  Traumatic Stress Disorder (PTSD)

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Finance

• Cash flow!
• Loss of power no paychecks run payroll prior
  to shut down of system and storm
• Alternate plan for distribution of paychecks
  regional paycheck distribution points
• Access to remote computer servers

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Initial Post Storm Response

• Make decisions based on sustaining life and
  health you can ask for forgiveness later
• Determine pre-arranged meeting locations and time
  for critical/senior staff
• Shelter for critical district staff
• Communicating with community
• The community needs information after a major
  disaster, everyone has a sense of familiarity
  with our schools
• School resuming is a big step to assuming some
  sense of normalcy, Is football season going to
  be cancelled?
• Provide limited fuel ration for district staff
  required to work in initial recovery efforts

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Lessons Learned

• Long Term Recovery

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Multi-Hazard Planning
Parental Issues
Hurricanes
Tornadoes
Fires
Earthquakes
Hazard Materials Incident
Floods
Domestic Security
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2 years laterImprovements!

• Infrastructure Improvements
• Gasoline, contracts, roofs, generators, power
  lines, flag poles, ITV towers, vendor disaster
  plans, pre-storm mitigation routines, etc.
• Planning Improvements
• Advanced planning and coordination
• Pre-disaster agreements with vendors
• Chairs in the EOC
• County Disaster Housing Plan

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Moving on up
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2 years laterimprovements

• Collaborations Galore!
• Faith-based community
• Long Term Recovery Committees
• Community Emergency Response Teams
• Confidentiality barriers (somewhat) overcome
• Sharing
• Information and resources
• Services
• Resources
• Maximizing funds

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2 years laterImprovements

• Student sensitivity and role in disaster
  preparedness and response
• Participation in response efforts
• When the Hurricane Blew
• Red Cross Project for the elderly
• Donations to Hurricane Katrina and Rita victims!
• Welcoming the evacuees

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RIGOROUS McKinney-Vento Program

• Community collaboration beyond just homeless
  network
• McKinney Vento Rights
• Mental Health Academic Needs
• Confidentiality Barriers
• Upcoming publication
• A McKinney-Vento Toolbox Constructing a Robust
  and Rigorous McKinney-Vento Program, In Case of
  Disaster and Every Day (NAEHCY)

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Continuing Issues and Unexpected Results

• Population of students
• Increase in immigrant population
• Personnel Shortages
• Bus drivers
• Teachers
• Contractors

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Impact on Housing

• 23,196 housing units damaged or destroyed (46.9
  of countys housing stock)

• 1 in 5 apartment units
• 879 multi-family homes
• 3,409 mobile homes
• 3,254 homes destroyed or uninhabitable

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Long Term Recovery/Risk Management

• Coverage that is broad, multi-company!
• Adjustors survey dozens of schools in short time
  period
• Request advance in funds to start repairs
  school board involvement
• Flood insurance on high risk schools
  (collaboration with Mitigation planning)
• Documentation

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Continuing Issues

• Financial Loss
• Local projects on hold
• Hidden expenses (i.e., replacing ESE equipment)
• FEMA paperwork time and personnel strain
• FEMA audit
• Mental health
• Students
• Adult Compassion Fatigue

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Lessons Learned

• Be prepared to think outside the box, as it will
  either float away with the storm surge or was
  blown into the next county
• Make a decision its about survival
• School systems ARE critical first responders!
• A strong relationship with local and state public
  safety officials is critical
• Institute geographic response plan triggers,
  (latitude/longitude), instead of time-based
• Community-wide disasters change all of the rules
  new normal - and may be indicative of
  terrorism activities.
• Early dismissal of schools may have saved lives!

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Lessons Learned

• Back-up POWER systems should be installed for all
  core functions data processing, food service,
  maintenance, central office, and schools
  designated as shelters.
• Communications multi-layered planning is
  critical.
• Planning needs to include biggest picture over
  longest time for all 4 phases (prevention,
  preparedness, response, and recovery).
• Schools are a critical part of the communitys
  infrastructure. A return to normal for the
  school district indicates a return to normal for
  the community.
• Balancing the decision to quickly open schools is
  difficult when you are dealing with the safety,
  security and mental health of students and staff.
  

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Lessons Learned

• Trying to Reason with Hurricane Season

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Florida HurricanesLessons for the Future!
Presented by Frank Zenere, Ed.S. School
Psychologist Miami-Dade Public Schools
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FLORIDA HURRICANESLESSONS FOR THE FUTURE

• Historical view
• Seven hurricanes and two tropical storms over
  last two year period
• Impact of multiple storm experiences

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FLORIDA HURRICANESLESSONS FOR THE FUTURE

• Raise student awareness of potential disasters
• Provide disaster preparation and mitigation
  education for students and families
• Develop inter-district and inter-agency
  agreements that foster sharing of human and
  material resources

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FLORIDA HURRICANESLESSONS FOR THE FUTURE

• Provide training for school mental health
  professionals and instructional staff that will
  assist post-disaster student coping and recovery
• Develop academic enrichment activities for
  student use during periods of school closure
  (Emergency Youth Education Plan)
• Utilize instructional personnel in determining
  the post-disaster status of students and families
• Conduct student/family/staff needs assessment

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FLORIDA HURRICANESLESSONS FOR THE FUTURE

• Assess student and family needs in school-based
  shelters
• A school district representative should be
  present at all FEMA Disaster Recovery Centers to
  provide information
• Utilize auditory/visual media to provide parents
  with guidance in assisting post-disaster recovery
  and coping of children and youth
• Utilize school mental health professionals as
  consultants, advocates, trainers and
  interventionists

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FLORIDA HURRICANESLESSONS FOR THE FUTURE

• TIPS FOR TEACHERS
• Remain calm and reassuring
• Acknowledge and normalize feelings and reactions
• Provide opportunities for children to share their
  concerns
• Promote and praise positive coping and problem
  solving skills
• Involve children in recovery-oriented activities
  and projects

Lazarus, Jimerson and Brock, 2003
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FLORIDA HURRICANESLESSONS FOR THE FUTURE

• For displaced children, investigate resources to
  allow a return to activities they previously
  enjoyed.
• Talk to displaced children about how they would
  like to handle questions from new friends about
  their hurricane experience.
• Displaced adolescents may want to reconnect with
  extracurricular activities (sports, dance, band,
  etc.).
• College bound students may have some special
  concerns following relocation.

University of Oklahoma Health Science Center, 2005
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FLORIDA HURRICANESLESSONS FOR THE FUTURE

• Tips for Counseling Professionals
• Utilize psychological first aid principles
• Provide individual, group and classroom
  interventions
• Create a drop-in counseling center
• Make connections/referrals with community-based
  mental health resources
• Be sensitive to emerging and longitudinal
  reactions that require attention

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Sharing Information
Steve Sharp and Paula Shea
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Escambia Education Recovery Team
Steve Sharp, Escambia County Schools
The School District of Escambia County, Florida
Jim Paul, Superintendent of Schools
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EERT TEAM COMPOSITION
Escambia Educational Recovery Team

• Team Leader
• Risk Management, Insurance FEMA Coordination
• Curriculum Instruction - Adaptive Education
  Options Specialist
• FEMA Liaison, FEMA Guidelines and Project
  Worksheet Expert
• Curriculum Instruction - Adaptive Education
  Options Specialist
• Emergency Management, Security, Safety, Shelter
  Operations, Paramedic

Maintenance Facilities Coordination Recovery
Contractor Expert Transportation Vehicle
Recovery and Student Transportation
Expert Information Technology/ Communications
Network and Communications Systems Recovery
Expert Food Service Specialist, USDA
Expert Finance, Payroll, Recovery
Accounting Psychological Services Staff
Student Reintroduction
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Escambia Educational Recovery Team
SCHOOL DISTRICTS THAT EERT ASSISTED IN 2005-2006
Mississippi

• Biloxi Public
• Long Beach
• Bay St. Louis
• Hancock
• Harrison
• Jackson Co
• St. Martin
• Ocean Springs
• Pascagoula
• Poplarville

• Moss Point
• St. George
• Hattiesburg Public
• Petal
• Pass Christian
• Gulfport
• Green County
• George County
• Lamar

Louisiana

• St. Bernard Parish, La.

• Orleans Parish, La.

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The Escambia Educational Recovery Team is
dedicated to the recovery and preservation of
educational processes disrupted by disasters
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The EERT is a fully self-contained team
complete with all essential logistics and support
equipment. The team can operate independent of
the affected area agencies so as not to burden
those in need of our assistance.
Escambia Educational Recovery Team
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Escambia Educational Recovery Team
EERT SUPPORT VEHICLES
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Escambia Educational Recovery Team
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Escambia Educational Recovery Team
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EERT SERVICES

• On-Scene Recovery Consultation
• Pre-event Preparedness and Technical Assistance
• Post-event Technical Assistance
• Crisis Management/Mitigation Workshops

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On-Scene Recovery Consultation
Escambia Educational Recovery Team

• Facility Recovery
• Education Process Impact Assessment and Recovery
• Student/Staff Psychological Services
• Operations Recovery
• Organizational Communication (Pre and Post Event)
  
• Shelter and Inter-Agency Management (EOC, Red
  Cross)
• Financial Recovery (Insurance FEMA)
• Documentation and Recovery Agency Coordination
• Adaptive Education Alternatives (Tent and Modular
  Schools)

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Escambia Educational Recovery Team
Facility Recovery

High Water Mark
Shifted Structure
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Escambia Educational Recovery Team
Education Process Impact Assessment and Recovery
This Team Is A Godsend Thank you! - Kim
Stasny, Superintendent Bay St. Louis School
District
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Escambia Educational Recovery Team
Financial Recovery (Insurance FEMA)
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Organizational Communication (Pre and Post Event)
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Escambia Educational Recovery Team
WE CAN BE A RESOURCE WHEN ITS OVERWHELMING AND
YOURE NOT SURE WHERE TO START
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Escambia Educational Recovery Team
Water Line at Gorenflo Elementary in Biloxi.
Six feet of water throughout the entire school.
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Escambia Educational Recovery Team
A message from a principal to one of his teachers.
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Escambia Educational Recovery Team
Nichols Elementary School in Biloxi
10 foot water line in every room of the school
The school Media Center had about a foot of mud
mixed with the remaining books.
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Escambia Educational Recovery Team
Pass Christian 4 of 5 Schools Totally Destroyed
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Student/Staff Psychological Services
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Long Beach, Mississippi Estimated 30 Foot Wall
of Water Gutted Schools
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Communities dont truly begin to recover from
disasters until students are back in school. -
Florida Governor Jeb Bush in the
aftermath of Hurricane Ivan
Recovering communities need to feel a sense of
normalcy returning re-opening schools is often
the first step back. - John Winn, Florida
Commissioner of Education
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Operations Recovery
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Documentation and Recovery Agency Coordination
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Escambia Educational Recovery Team
Re-Opening Schools Can Restore Community Spirit
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E.E.R.T. Web Site

• www.escambia.k12.fl.us/eert/

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Escambia Educational Recovery Team
Restoring The Education Process
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Hope
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Questions?
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Florida Team Contact Information
Lorraine Husum Allen Director, Office of Safe
Schools Florida Department of Education 325 West
Gaines St., Room 501 Tallahassee, FL
32399-0400 Phone [phone] E-Mail 
Lorraine.Allen_at_fldoe.org Carol CalfeeDirector
of Federal ProgramsSanta Rosa School
District5086 Canal St., Milton, FL 32570Phone
850-983-5001 E-Mail calfeec_at_mail.santarosa.k12.f
l.us Steven F. SharpDivision ChiefSecurity,
Safety Emergency OpsEscambia School
District51 East Texar Drive, Pensacola , FL
32503 Phone [phone]E-Mail
ssharp_at_escambia.k12.fl.us
Paula Shea Emergency Management and Domestic
Security Liaison Commissioner's
Office             Florida Department of
Education 325 West Gaines Street,
Room Tallahassee, FL 32399-0400 Phone 
850-245-5072 E-Mail  Paula.Shea_at_fldoe.org Frank
Zenere School Psychologist Miami-Dade County
Public Schools Division of Student/Career
Services 1500 Biscayne Boulevard, Suite
341 Miami, Florida 33132 Phone 
305-995-7319 E-Mail  FZenere_at_dadeschools.net