Information Sharing Portal

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Edouard Legoupil Data Management
Officer legoupil_at_unhcr.org
Information Sharing Portal

• Introduction
• Information presented
• Roles responsibility
• Development processes
• Demo

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Question UNHCR Website QUIZZ

• http//www.unhcr.org
• http//intranet.unhcr.org
• http//learn.unhcr.org
• http//msrp.unhcr.org
• http//focus.unhcr.org
• http//his.unhcr.org
• http//gsd.unhcr.org
• http//geoportal.unhcr.org
• Http//connectivity.unhcr.org
• https//signup.unhcr.org/
• http//www.refworld.org
• www.parkdatabase.org
• http//www.yammer.org

http//www.unhcr.org/pages/4a24e3086.html
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Objectives
1. Introduction
Defining authoritative data Move from the need
to protect data to the need to share Open
Data Current work on manageability and
interoperability Six instances in production
during last year (mostly for emergencies) -
Horn - Ethiopia - South Sudan - Mali -
Liberia - Syria
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Introduction
1. Introduction

• Http//data.unhcr.org
• Simplified Operational Dashboard
• Regional Level (e.g Horn of Africa)
• Country Level (e.g. Kenya)
• Sub-Office Level (e.g. Dadaab)
• Settlement/Camp Level (e.g. Ifo)

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Structure Module
Information presented

• Regional Level (e.g Horn of Africa)
• Total refugee population per country
• Appeal and financial information
• Pipeline for Core Relief Item for refugee
  operations
• Country Level (e.g. Kenya)
• Overall aggregate population profile / arrival
  trends
• Highlights / News
• Documents (Statistics excel, Maps, Updates,
  Reports, Meeting Notes)
• Calendar and events
• Sub-Office Level (e.g. Dadaab)
• Population profile / arrival trends
• Highlights / News
• Documents (Statistics, Maps, Updates, Reports)
• Calendar and events
• Settlement/Camp Level (e.g. Ifo)
• Population profile
• Basic Indicators
• Who What Where
• Core Relief Item distribution report

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Data Flow
Information presented
Kenya
Ethiopia
Weekly Every Monday
Individual registration
Weekly Every Monday
Web Portal
Arrival / Influx figures
Weekly Every Monday
Distribution report
Weekly Every Monday
Warehouse stock Pipeline
A portal is not a primary data collection
tool! A portal is not a Content Management System
Ad-hoc When changes
Who What Where
Monthly (30th)
Indicators
Ad-hoc When changes
Doc, Events, News
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Portal deployment
Roles responsibility
Refugee emergency Decide of a name for the
instance Approval of the Representative Availabi
lity of an IMO For IDP, OCHA has the lead
http//humanitarianresponse.info/ ... It should
be a cluster based portal
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Admin Panel
Roles responsibility
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Blanket clearance
Roles responsibility
For regularly produced particular type of report
or document Bypass the Executive approval
process and be directly posted in the portal by
the Information Manager upon request from the
Sectoral Lead. The Executive may revoke
blanket clearance at any time by notifying the
Information Manager and the Sectoral Lead.
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Sector specific clearance
Roles responsibility
Defined by sectoral groups, based on
consensus Approval of the Executive is required.
Executive may consult the Senior Public
Information Officer Possibly post only a
portion of the information Responsibility of
the Chair of the sectoral group to communicate
the decisions of the Executive to the group
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Highlight clearance
Roles responsibility
Highlight should not be confused with
"news" Limited to 160 characters. Can be
suggested directly by Sectoral Working Groups.
The Chair of the Sectoral Working Group can
email the text for the Highlight to the
Executive for approval, copying the Information
Manager.
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News clearance
Roles responsibility
Responsibility of the Senior Public Information
Officer News items on the UNHCR public website
already cleared Other to be cleared by the PI
with the Rep
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Conflicting figures
Roles responsibility
One of the following options must be defined
1. Total remain based on estimates and a
subtotal based on registration/survey/census is
mentioned 2. Total remain based on
registration/survey/census and a parallel number
based on estimates is mentioned as a comment
3. Total remain based on registration/survey/censu
s OR on estimates. The other number is not
mentioned
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Defining region
Roles responsibility
Region can be known administrative unit or
not Region are operational area, you can define
them of you want Site details in a specific can
be made visible or not, but figures remain taken
in account
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Roles responsibility
IM Bringing skills together
Data Management
Reporting Public Information
Ensuring good control on information
dissemination and quality of presentation
Collect, record, analyze and visualize
quantitative and qualitative data
Information Management
Political Awareness
Data skills
Programme and Protection
Knowledge of procedures
Filling information gaps for evidence-based
decision-making and coordination
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Development cycle
Roles responsibility
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Issue Register
Development processes
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Release cycle
Development processes
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Collaborative development
Development processes
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It does not work Bug Report
Development processes

• "Show me.
• "Show me how to show myself."
• "Works for me. So what goes wrong?
• "So then I tried . . .
• "I think the tachyon modulation must be wrongly
  polarized
• "That's funny, it did it a moment ago.
• "So I loaded the disk on to my Windows . . ."

• Be specific.
• Be verbose.
• Be careful of pronouns.
• Read what you wrote.

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Something is missing Feature Request
Development processes

• One at a time please
• Be concise
• Give us the big picture.
• Style counts
• So does attitude
• Be timely
• Include a picture, but only...if it helps

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'User Acceptance test' Instance
Demo
http//data.unhcr.org/uat/ Password protected
Instance log 'colleagues' pass 'unhcr' Back
office here http//data.unhcr.org/uat/admin.php
log 'admin_super' pass 'unhcr_at_123'